Order on combining positions - unified form, sample

Combination order

The term is defined in Art. 60.2 of the Labor Code. It involves performing various additional work functions during official time:

1. An increase in the volume of work for the same position (for example, when one employee is absent, another with the same specialty also performs his duties).
2. Performing work for a temporarily absent colleague (for example, when the employee is on maternity leave).
3. Combination of positions or professions (in essence, these are identical concepts, but the first is more often used in relation to management and specialists, and the second - for working or technical areas).

The cases can be different: from the closure of a position to the temporary replacement of an employee who has gone on vacation. The appointment must be accompanied by a special administrative act for the combination. It is issued by the director on the basis of the written consent of the employee and an additional agreement to the employment contract.

A sample order for combining positions in 2021 contains the following information:

1. Description of work.
2. The position that the employee will occupy (in accordance with the staffing table).
3. Work period - start and end date (for a fixed-term contract).
4. List of added responsibilities (or reference to regulations).
5. Agreed amounts of compensation (fixed or as a percentage of salary).

Nuances

Completely new responsibilities of the employee are described in the addendum to the employment contract. But if the combined position has any financial responsibility, then the employee taking the combined position is required to sign an agreement on full financial responsibility. A link to it may also be present in the order.

By law, either party has the right to terminate the combination by notifying the other in writing at least three business days in advance.

If the order refers to a newly hired employee for two positions at once, then the link below should not be to the additional agreement to the employment contract, but to the employment contract itself.

One person can hold any number of positions. Each organization decides on the distribution of official responsibilities independently.

The employer is required to pay extra for the combination. An exceptional situation is when the job description clearly states that the employee’s duties include performing the duties of a colleague. The amount of the additional payment is specified separately in the order on combining positions, is taxed and depends on the amount of work performed, as well as on other factors taken into account by the employer.

The difference between part-time and combination

In legislation, these concepts are distinguished according to the following criteria.

What is needed for an order

To correctly prepare a sample order for combining positions in one organization in 2021, you must:

1. Determine what type of work the employee will temporarily perform: regular work or requiring additional qualifications. For example, a teacher needs a medical book, a welder needs a special permit to work, etc. If there are such requirements, the employee needs to be checked for compliance.
2. Set deadlines. You can immediately indicate a specific period (from which date to which date) or just describe the situation (during the illness, etc.).
3. Obtain the employee’s consent (mandatory requirement of the law, Article 60.2 of the Labor Code of the Russian Federation).
4. Determine the amount of the additional payment (Article 151 of the Labor Code of the Russian Federation) and the way it will be established: in a fixed amount or as a percentage of the salary.

Employee consent

Before drawing up a sample personnel order on combining positions at one enterprise, it is necessary to obtain the employee’s consent. It can be done in any form, but must be in writing. The paper should record the will of the employee, his consent to perform additional work, its duration, content and volume. Here you need to focus only on the document flow rules adopted in a particular organization.

Examples of document formatting include the following:

• unilateral application by an employee addressed to the director of the organization;
• a bilateral agreement between an employee and the head of an enterprise to perform additional work;
• the employee’s resolution “I agree”, date and personal signature on the text of the employer’s proposal to perform certain duties.

Order functions

Such an order is issued in writing and must be signed by the employee and the employer.

According to Article 68 of the Labor Code, an order when registering a combination is issued

within three days from the date the employee returns to work. During the same period, the employee must put his signature on the document, expressing agreement with the changes made to the conditions of his work.

The combination procedure is regulated by two articles of the Labor Code - 151 and article published under number 60.2. According to labor legislation, the order contains a mandatory reference to an already signed and valid contract (at the main place of work).

The main function of the order is to secure this type of work activity in the staffing table of the organization or enterprise. This document also serves as the basis for the calculation and issuance of additional payments established by the collective agreement.

An order is required if the following conditions (signs of combination) are present:

1. An employee is engaged in labor activity within one enterprise, organization, institution or structural unit.
2. A separate contract was not signed with him (the employee did not receive a part-time vacancy).
3. Responsibilities for only one additional position were added to the main job functions.
4. The employee works without stopping his main work activity.
5. Additional labor functions are performed by him throughout the working day.
6. Additional pay for labor was established in accordance with the signed agreement and the current collective bargaining agreement.

How to record a surcharge

For additional work, the administration pays the employee extra (Article 151 of the Labor Code of the Russian Federation). The amount of additional payment is established by agreement of the parties. When determining a specific amount, the content and scope of additional functions are taken into account. The employer also pays the tax for such additional payment.

An additional payment for additional work is established by the same order as the part-time work itself. A new sample order for additional payment for combining positions is not needed. Just make sure the appropriate item is available. It can be formulated, for example, as follows: “For performing the labor function of the position of assistant to the head of the personnel department, set the secretary V.V. Viktorova receives a monthly additional payment of 10,000 (ten thousand) rubles.”

How to draw up a document correctly?

Before writing an order, certain conditions must be met, including:

• position preparation;
• obtaining written consent from the employee;
• execution of an additional agreement to the main agreement;
• issuance of an order.

Position preparation

Combining positions may also include expanding the service area or temporarily replacing an employee on leave.

However, it is precisely when combining a vacant position that the employer must formalize this position in the staffing table.

Obtaining written consent from the employee

The issuance of an order and enrollment in a new position is possible on the basis of written consent:

• employee;
• employer.

The employee's application must contain information about the desired position (as well as the name of the absent colleague in case of temporary replacement).

Example document:

Sample application

The employer must approve the combination and transfer the corresponding order to the human resources department for the preparation of documentation.

In the second case, the employer draws up a memo on the transfer of responsibilities for the combined profession to the employee, after which the employee must also write a consent, confirming it with his signature, and only then the HR department begins preparing the necessary documents.

Example document:

Employer offer form for combination

Drawing up an additional agreement to the main agreement

The additional agreement must contain the following information:

• Full name of the employee;
• type of additional work activity (combining professions, temporarily performing the work of an absent colleague, increasing the service area);
• time frame for combining;
• labor functions and responsibilities;
• reference to the voluntary consent of the employee at his own request.

Example of an additional agreement:

Items

The issued order to combine positions or professions is the legal basis for the employee to start working.

When drawing up an order, the following items must be completed:

• Full name of the employee;
• order and enterprise code;
• name of the enterprise;
• type of activity carried out on an additional basis;
• indication of position;
• labor functions and responsibilities;
• the agreed amount of remuneration for labor and terms of work;
• special conditions (if necessary).

Special conditions include the introduction of new powers and responsibilities to carry out additional work.

Sample order for combining positions:

Sample order

Standard order form:

Combination order form

Who signs?

An order for additional payment for combining positions must be certified by the signature of the employer (the head of the enterprise or his authorized representative) and the hired employee after the order is issued and registered.

How to formalize the termination of a fixed-term employment contract? Read our article. How to fill out an employment contract? Find out here.

How to issue an order to cancel the additional payment for combining positions? See here.

Nuances

Russian legislation does not contain legal norms that would prohibit combining positions within different categories of employees.

Most often, additional work activity is related to the same profession in connection with the wishes of the employee and his employer. However, there are still restrictions.

For example, when hiring an employee, additional documents such as a medical book or permit may be required.

Copies of these documents are added to the main employment contract, after which an order can be issued.

The combination has several nuances when approving an employee:

It should also be remembered that combination is paid additionally (Article 60.2 of the Labor Code of the Russian Federation), and the amount is determined by agreement of the parties (Article 151 of the Labor Code of the Russian Federation).

The calculation of funds due for this work is equal to the time worked by the citizen.

Compensation in the form of allowances may be used in relation to a part-time employee's salary. For example, when working in the Far North (Articles 315, 316 and 317 of the Labor Code of the Russian Federation) or under an employment contract on a rotational basis (Article 302 of the Labor Code of the Russian Federation).

Deadlines

The duration of the combination is specified in each document that accompanies the employee registration procedure.

In this case, the start date of work activity and the end date are mandatory.

When hiring a part-time employee for an indefinite period, the date of termination of work may not be specified.

We issue an order

An employee cannot begin to perform additional duties until a personnel order on combining positions is issued (sample); a unified form for such an order is not established by law. The order gives the legal right to begin performing additional labor functions. When compiling, fill out the following items:

• FULL NAME. employee;
• document and enterprise code;
• name of company;
• type of activity on an additional basis;
• job title;
• labor functions;
• amount of remuneration and period of work;
• special conditions (if necessary).

The employee must be familiarized with this regulatory act upon signature.

How to remove combined positions

Termination of additional duties may occur in the following cases:

• at the request of the employee;
• at the initiative of the manager;
• if the agreement has expired.

In the first case, the citizen writes a free-form application, which should contain the following information:

• document's name;
• name of company;
• FULL NAME. the originator and the official in whose name it is submitted;
• request to stop working;
• handwritten signature;
• Date of preparation.

IMPORTANT! The application is submitted to the manager no later than three days before the expected end date of the combination. If the deadline is not met, you will have to additionally work for the period established by law.

A sample application is available.

If the initiator is the manager, then he issues an order to complete the combination. It states:

• name of the enterprise;
• Date of preparation;
• expiration date of the part-time worker’s labor obligations;
• the basis on which the document is issued;
• signature of the manager and the person responsible for executing the order.

At the end of the agreement, there is no need to issue an order to terminate the work of the part-time worker.

When the alignment stops

If an employee wants to stop working additionally, he must notify the organization no later than 3 working days in advance (Article 60.2 of the Labor Code of the Russian Federation). A similar rule applies to the employer.

If the employee himself refuses the additional position, he needs to fill out an application that contains a request to cancel the corresponding additional agreement. It is drawn up in any form, the reasons do not play a role. The statement states:

• the date of its preparation;
• Full name to whom the document is addressed (director, direct superior, etc.);
• the request to cancel the agreement itself (as concisely and concisely as possible);
• applicant's signature.

If the head of the enterprise decides to terminate the procedure, he must notify the employee about this. It is also necessary to fill out a sample order for the removal of combined positions.