Message to the military registration and enlistment office about the hiring of a potential conscript

Organization of military registration and its purpose

Military registration is a system of techniques and methods that ensures the registration of all persons of military age in a single database, the reflection in it of basic information about each such person, as well as the subsequent updating of this information.
The military registration system allows the competent authorities to monitor how timely each person liable for military service fulfills his military duty, and to track cases of illegal evasion. The main regulatory acts that regulate the process of military registration are the Law “On Military Duty and Military Service” dated March 28, 1998 No. 53-FZ and the regulations on military registration approved by Decree of the Government of the Russian Federation dated November 27, 2006 No. 719.

What exactly is military registration for, what is its purpose? The answer to this question can be found in regulation No. 719, in paragraph 2 of which the purpose of military registration is formulated approximately as follows:

• during periods when the situation in the country is calm, the main task of military registration is to ensure that each conscript fulfills his military duty, that is, to promptly monitor the army’s staffing level and prevent illegal evasion from service;
• if a military conflict occurs or a real threat to the country’s security arises, then, using the military registration mechanism, the authorized bodies must promptly mobilize those liable for military service, as well as ensure the need of government agencies for labor resources.

IMPORTANT! The need for labor resources is ensured by attaching citizens liable for military service who are in the reserves to certain government agencies, so that during mobilization they are not sent to the place of hostilities, but perform certain labor functions in such government structures.

In order for military registration to serve its purpose, as stated above, the state must have up-to-date information about each conscript. For this purpose, special responsible bodies (military commissariats) are obliged to ensure that all potential conscripts (men aged 18–27 years) and those liable for military service (reservists; persons who have a deferment until they reach the age of 27; women who have received military specialties, as well as some other persons listed in clause 14 of regulation No. 719).

To do this, the legislator obliged all males in the year in which they turn 17 years old to appear on a summons at the military registration and enlistment office and undergo the initial military registration procedure, during which a special commission will determine whether the conscript is fit for military service and to what extent ( without restrictions or limited suitability).

ATTENTION! The initial military registration is carried out from January 1 to March 31 of the year in which the conscript turns 17 years old (Clause 1, Article 9 of Law No. 53-FZ). This means that even conscripts who have not yet actually reached the age of 17 must appear at the military registration and enlistment office within the specified time frame if they have received a summons.

For more information about the initial military registration, see the article “Initial military registration of citizens”

Both large departments (Ministry of Defense, Ministry of Internal Affairs, Foreign Intelligence Service, FSB) and authorities of constituent entities of the Russian Federation and local governments, as well as organizations (clause 5 of Regulation No. 719) are responsible for the functioning of the military registration mechanism.

But who exactly carries out military registration for each person liable for military service? As mentioned above, these are military commissariats (or, if they are not in a certain territory, local government bodies). But not only. If a potential conscript works in any organization, then it is she who must maintain military records for him.

Step-by-step instructions for maintaining military records in an organization were prepared by ConsultantPlus experts. Get a free trial and proceed to the HR Guide.

What does military registration mean in an organization and why is it needed, we will explain further.

Do I need to notify the military registration and enlistment office when applying for a job?

Code of Administrative Offenses of the Russian Federation. In order to maintain up-to-date information contained in personal cards and in military registration documents of military commissariats, employees carrying out military registration in organizations are obliged to:

• at the request of the military registration and enlistment office and local authorities, send within two weeks the necessary information about citizens required to be registered with the military (clause 32 of the Regulations on military registration). For violation of this obligation by paragraph 3 of Art. 21.4 of the Code of Administrative Offenses of the Russian Federation provides for administrative liability;
• submit annually, before November 1, to the relevant military commissariats lists of male citizens who will turn 17 years old next year (clauses 32 and 34 of the Regulations on Military Registration). For violation of this obligation, administrative liability is provided for the official in the form of a fine from 300 to 1,000 rubles. (Art.

How should the military registration and enlistment office be notified of employees liable for military service?

Such rules are established by paragraph 15 of the Regulations, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719. Types of military registration Military registration is divided into general and special.

Special military registration includes employees who, in accordance with the established procedure, are reserved for organizations and institutions for the period of mobilization, martial law and in wartime, as well as those serving in the internal affairs bodies, the State Fire Service, institutions and bodies of the penal system, and law enforcement agencies. control over the circulation of narcotic drugs and psychotropic substances in positions of ordinary and commanding personnel.

All other employees are on general military registration. This is stated in paragraph 16 of the Regulations, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719.

Notification to the military commissariat

To register those liable for military service, the following documents must be prepared in the organization:

• order on the organization of military registration and reservation of citizens in reserve;
• work plan for maintaining military records and booking citizens;
• a file cabinet of personal cards (forms No. T-2 and T-2GS (MS), approved by Decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1) for employees who are in the reserve and subject to conscription for military service;
• a log of checks on the status of military registration and reservation of military personnel in reserve;
• reference information (open access stands) about the responsibilities of workers for military registration, mobilization training and mobilization, etc.

According to clause

Lack of military registration documents when applying for a job

Answer: How employers are required to organize the military registration of their employees is described in the main regulatory documents of labor legislation and a special subsection of the legislation - defense legislation.

In accordance with Article 65 of the Labor Code of the Russian Federation, when concluding an employment contract, a person applying for work presents to the employer: a passport or other identification document; work book, with the exception of cases when an employment contract is concluded for the first time or the employee starts working on a part-time basis; insurance certificate of state pension insurance; a document on education, qualifications or special knowledge - when applying for a job that requires special knowledge or special training; military registration documents - for those liable for military service and persons subject to conscription for military service.

Reception of a military-age employee

Attention Personal cards of form No. T-2 and T-2GS (MS) for citizens who have reached the age limit for being in the reserves, or citizens declared unfit for military service for health reasons, are withdrawn from the corresponding section of the card index of citizens in the reserves.

When citizens are dismissed from work (expelled from educational institutions), personal cards of form No. T-2 and T-2GS (MS) of discharged (expelled from educational institutions) reserve servicemen and conscripts are removed from the organization's file cabinet, handed over to the archive and stored there for a period of time. 75 years old.

Control over the maintenance of military registration by organizations is carried out by the military administration bodies of the Armed Forces of the Russian Federation, military commissariats and local government bodies.

The employer’s responsibilities for carrying out military registration include storing, updating and transmitting to the military registration and enlistment office information about employees liable for military service.

Important This is stated in paragraphs 12, 13 of the Regulations approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719. Responsibilities of employees conducting military registration The responsibilities of the person responsible for military registration in the organization, in particular, include: 1. Check the availability military registration documents when hiring employees.

In particular, the presence of marks in the passport regarding the relationship to military duty, the authenticity of military registration documents, as well as entries in them about military registration at the place of residence or stay. 2. Maintain military records of employees. Namely, enter data from the military registration documents of employees into personal cards. 3. Notify employees of their responsibilities for military registration.

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How to notify the military registration and enlistment office about the hiring and dismissal of employees subject to military registration. The employer is obliged to notify the military registration and enlistment office and (or) local government bodies within two weeks about the hiring and dismissal of an employee subject to military registration (subparagraph “a”, paragraph.

32 of the Regulations approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719, clause 29 of the Methodological recommendations for maintaining military records in organizations, approved by the General Staff of the Armed Forces of the Russian Federation).

You can send information using the form given in the Methodological Recommendations approved by the General Staff of the Armed Forces of the Russian Federation. Failure to provide such information entails administrative liability (Part 3 of Article 21.4 of the Code of Administrative Offenses of the Russian Federation).

Can the military registration and enlistment office check the correctness of the organization of military registration? Yes, it can. Military commissariats check the maintenance of military records in organizations.

Is it necessary to notify the military registration and enlistment office when applying for a job in Ukraine?

And it is right! Especially for you and everyone who understands the importance of this function for the state and takes the assigned responsibility responsibly, we will tell you how to correctly maintain an employee’s military registration when hiring.

The work of a military registration specialist in any organization can be divided into three components: registration of newly hired employees (who have entered into an employment contract) with military registration; maintaining current military records at the established and required level; removal of an employee from military registration upon termination of employment relations.

In answer to your question, we will consider only the first, but most difficult part of the specialist’s work - registering the accepted employee with military records.

Do I need to notify the military registration and enlistment office when applying for a job?

Hello! Please tell me, if an employee’s credentials have changed, who sends the changes to the military registration and enlistment office or does he go there with a message sheet? I'm confused - are we sending changes, then why does he need this sheet? Or does he go there and talk about his changes, then to whom do we send this data? #18 IP/Host: 94.77.145. Re: A mark when accepting an employee at the military registration and enlistment office, hello, tell me what should I do if the military registration and enlistment office refuses to give me a mark about hiring a job, which they gave me from the place of work for which I am applying and told me to put a stamp at the military registration and enlistment office, while I am 27 years old and do not have a military ID, is there a credit??? In response to my demands that they do not have the right not to mark me, the head of the military registration and enlistment office sings songs))))!!! #19 IP/Host: 83.149.34.

Source: https://yuridicheskaya-praktika.ru/nuzhno-li-uvedomlyat-voenkomat-pri-prieme-na-rabotu/

Maintaining military records and reservations in an organization: general information

First of all, it is worth noting that military records should be kept not only for conscripts, but also for all those liable for military service who work/train in the organization. Law No. 53-FZ (clause 1, article 52) includes all persons in reserve as such:

• those who were discharged from the army into the reserve;
• persons who have a deferment or for some other reason did not have time to serve up to 27 years (including those exempted from service due to successful completion of the military department at the university);
• persons who served alternatively in civilian life;
• women with military specialties.

ATTENTION! If the company employs persons exempt from military service by law, or women who do not have a military specialty, then the employer does not need to keep military records for them.

For more information about who should keep military records in a company, see the article “What applies to mandatory personnel documentation?”

The procedure and basic rules that companies must follow in this context are established in the Methodological Recommendations for maintaining military records in organizations approved by the General Staff of the RF Armed Forces on July 11, 2017.

So, in relation to the above persons, companies must carry out military registration. To do this, they, just like military registration and enlistment offices, collect, systematize and keep up to date information about the performance of military duty by employees liable for military service. In addition, an important goal of military registration in an organization is a correct analysis of how much the company will be provided with labor resources if a military conflict suddenly arises and the mobilization of the military-liable part of the population is announced.

Military registration in a company must be carried out by as many specialists as required by the norms of clause 12 of Regulation No. 719. So, for example, if the company employs less than 1,500 citizens liable for military service, then the registration is carried out by one specialist, and then part-time.

IMPORTANT! Moreover, if in a company two or more specialists must keep records of employees liable for military service, then the company should create a separate structural unit - a military registration desk (clause 13 of Regulation No. 719).

In order to document the maintenance of military registration in the company, an order should be issued on the organization of military registration, in which, signed by the manager, it is indicated which of the employees will carry out military registration.

ATTENTION! Candidates of specialists who will carry out military registration must be agreed upon with the military registration and enlistment office, which has jurisdiction over the territory where the company is located. In addition, companies must send there copies of orders on the appointment/dismissal of specialists from the position of maintaining military records (clause 22 of the Methodological Recommendations).

Making an entry in the work book

Based on the order, the employee responsible for maintaining labor records records the dismissal in the labor record. The wording will be as follows: “Dismissed due to conscription for military service, paragraph 1 of part one of Article 83 of the Labor Code of the Russian Federation.” The order is indicated as the basis.

When making an entry, you should take into account what service the employee is being called up for. If we are talking about alternative service, then the entry in the book will be different: “Dismissed due to conscription for alternative service, paragraph 1 of part one of Article 83 of the Labor Code of the Russian Federation.”

Important! As with any other dismissal, the employee responsible for maintaining the books signs the entry.

The corresponding records of dismissal are also entered into the employee’s personal card (

Instructions for maintaining military records in organizations

A specific list of functions assigned to employees involved in the registration of military personnel in the company must be enshrined in special instructions for maintaining military records.

Such instructions outline the requirements for an employee involved in recording military personnel: what legal norms he should know and what he should be guided by in his work. In addition, this document defines the main job responsibilities and rights of the employee who carries out military registration in the company, and also prescribes provisions regarding the measures of responsibility of such a specialist for violations that he may commit while maintaining records.

Methodological recommendations for maintaining military records in 2021

To correctly maintain military records, the company must draw up a plan for the relevant work for the year (which must also be agreed upon with the military registration and enlistment office). In such a plan, all deadlines for employee accounting activities should be indicated.

Military registration of citizens in organizations is carried out according to documents, the list, forms, storage and filling procedures of which are established by the Ministry of Defense of the Russian Federation (clause 27 of Regulation No. 719). And it is conducted on the basis of the following documents (clause 25 of the Methodological Recommendations):

• registration certificate - for conscripts who have not yet served;
• military ID - for persons liable for military service in reserve.

Therefore, when hiring in 2021, the specialist responsible for accounting must check whether all the specified documents are in order: whether there are any inaccuracies, fake records, torn sheets, whether all the necessary marks are in place. And if not, inform the military registration and enlistment office.

So, during the year, a special employee in the organization must monitor the completeness and relevance of information about employees subject to military registration. For these purposes, such an employee creates a personal card for each employee liable for military service, which reflects all the information about him: marital status, position held in the organization, level of education, place of residence, etc. (clause 28 of the Methodological Recommendations).

For information on the form with which the employer carries out military registration of employees, see the article “Unified Form No. T-2 - form and sample of completion.”

If any employee receives a summons from the military registration and enlistment office, the company's military registration desk must notify him about this, and also ensure that he appears at the military registration and enlistment office in a timely manner. If a woman with a military specialty gets a job, the company must send her to the military registration and enlistment office for initial registration.

In addition, the company should explain to its employees exactly how they must fulfill their military duty in the event of mobilization, as well as what responsibility will arise if they do not do so.

An important function of specialists conducting military records in an organization is the reservation of workers, i.e., assigning the necessary specialists to the organization for the duration of a military conflict.

ATTENTION! As a rule, the booking tool is available only for strategically important enterprises, i.e. those carrying out military or government contracts, directly affecting the livelihoods of the population, etc. You can find out whether a company can book employees in the event of martial law being introduced at the military registration and enlistment office.

The company's military registration desk reports to the military registration and enlistment office. Therefore, the organization must send all information regarding:

• hiring (dismissal) of military personnel;
• changes in current information about such employees.

In addition, the company is required to annually notify the military registration and enlistment office of the number and composition of employees aged 15 and 16 years, as well as those who have just reached the age when initial military registration must be carried out.

An inspector from the State Labor Inspectorate in the Nizhny Novgorod region explained what kind of reporting organizations are required to submit to the military registration and enlistment office. V. I. Neklyudova. Get trial access to ConsultantPlus and get acquainted with the official’s point of view for free.

At least once a year, the information from the organization’s military registration desk should be verified with the information available at the military registration and enlistment office. For these purposes, the company must maintain a special audit log.

What pages of a military ID should be in an employee’s personal file?

The procedure for maintaining personnel records is periodically checked by the state in order to establish its compliance with the standards adopted by law. The central body that controls these issues is the labor inspectorate. It is she who checks the personal files of all employees, in which, in addition to the main list of documents, a copy of the military ID is filed.

This paper must contain the following information:

• verdict of the draft board;
• information about military service;
• rank mark;
• awards data;
• information about injuries;
• marks of presence in the reserves or at military training;
• data on military registration or deregistration;
• information regarding anthropometry.

Every employee of the personnel department should keep in mind that there are two types of military tickets during employment: those that are received upon completion of training at military departments (we are talking about a reserve officer’s ticket), and also those that are issued in the military units themselves. Information is located in them differently, for this reason it is necessary to exercise extreme care, which will help to avoid administrative penalties for not having a military registration document when applying for employment.

Order on the organization of military registration: sample

As stated above, military registration in the company is organized from the moment the order is issued, signed by the head, on the organization of military registration of citizens, including the reservation of employees in the reserve.

You can download the form for such an order on our website.

This order must specify who exactly will carry out military registration in the company, as well as who will replace the main specialist during the period when he will be absent for some reason.

Calculation of a conscript worker

When dismissed due to conscription, the employee must be paid the due salary, as well as compensation for the vacation he did not take. The procedure for calculating compensation is the same as for voluntary dismissal. If the employee took vacation in advance, they do not need to be returned (137 Labor Code of the Russian Federation). In addition to these payments, the employee is also paid severance pay in the amount of average earnings for 2 weeks (178 Labor Code of the Russian Federation, 292 Labor Code of the Russian Federation). Payment of such benefits is due only if the contract with the employee was concluded for a period of more than 2 months. The settlement is paid in the total amount in the same way as the payment of wages (Read also the article ⇒ Dismissal of a combat veteran).

Responsibility for violation of the rules for maintaining military records in the company

Since maintaining military records in an organization is its duty, and not a right, then, accordingly, the legislator provides for penalties for failure to fulfill/incorrect performance of this duty.

From 05/05/2020, liability for violations with military registration for officials of organizations responsible for military registration work has been strengthened. The corresponding amendments to the Code of Administrative Offenses of the Russian Federation were introduced by Law No. 132-FZ dated April 24, 2020. So:

• for failure to submit within the prescribed period to the military registration and enlistment office or other body carrying out military registration, lists of citizens subject to initial military registration, the fine will be 1000-3000 rubles. instead of 300-1000 rubles. (Article 21.1);
• failure to notify citizens of a summons from the military registration and enlistment office or other body that carries out military registration, as well as failure to provide citizens with the opportunity to timely appear when summoned - 1000-3000 rubles. instead of 500-1000 rubles. (Article 21.2);
• failure to report information about citizens hired or dismissed from work who are or are required to be, but are not registered with the military - 1000-5000 rubles. instead of 300-1000 rubles. (clause 3 of article 21.4).

Results

Methodological recommendations for maintaining military records, as well as Regulation No. 719 and Law No. 53-FZ, require in 2021 that all organizations employing citizens liable for military service keep records of such workers. To do this, the company must allocate a special employee (or several specialists) and issue an appropriate order establishing his functions. The military registration itself in the company is expressed in maintaining up-to-date information about all employees liable for military service. For this purpose, the company creates special personal cards for each employee, the information in which should be periodically transferred to the military registration and enlistment office. In addition, if an organization is of strategic importance, it has the right to reserve some employees for the period of a possible military conflict; then such employees will not be drafted into the army, but will remain to work in the company. It is also important to remember that for violation of military registration rules in organizations, penalties are imposed on the employer.

Sources:

• Federal Law of March 28, 1998 No. 53-FZ
• Decree of the Government of the Russian Federation of November 27, 2006 No. 719
• Code of Administrative Offenses of the Russian Federation

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The procedure for dismissal without the participation of a conscript

Dismissal can be made without the participation of the conscript, only on the basis of a summons. The date of dismissal is taken to be the last day worked.

The only difficulty with absentee dismissal is that the employee does not have the opportunity to sign the order and work book.

The solution to this problem is to draw up a report that indicates the reasons why the employee cannot sign the documents.

In the order, where the employee signs, a link to this act is indicated. The work record book is kept by the employer until the employee picks it up or requests it be sent by mail.

Even if the employee does not appear in person to draw up an application for termination of employment, the employer is obliged to draw up a dismissal report without the participation of the other party.

IMPORTANT!

Issues regarding the dismissal of a young person have the right to be decided by the employee’s proxies (relatives, spouse), provided that he cannot independently appear at the organization. The work record book can be handed over to them.