Documents required by the Labor Code of the Russian Federation when applying for a job
The list of documents submitted by a future employee when concluding an employment contract is given in Art.
65 Labor Code of the Russian Federation. These documents are mandatory. They can be divided into 2 groups. The first is the documents that any employee must submit to any employer. The second is documents that must be submitted by an employee who has a certain status, or documents that are necessarily requested by the employer in connection with the characteristics of the proposed work. The first group includes:
- passport or other identification document;
- employment history;
- SNILS.
ATTENTION! From 04/01/2019, an employee can provide either an insurance certificate or an electronic document - confirmation of registration in the accounting system.
The documents required by the employer in connection with a certain special status of the employee or characteristics of the activity include:
- military registration documents (for those liable for military service and those subject to conscription);
- diploma, certificate of education, assigned qualifications (for performers whose position requires special knowledge and skills);
- certificate of no criminal record, criminal proceedings against the employee in the established form (for engagement in work, the performers of which cannot be citizens with a criminal record or a precedent of criminal prosecution).
Some of the listed positions require additional comments.
A passport is the main document identifying a citizen of the Russian Federation. An identity document other than a passport can be:
- birth certificate - in case of registration of labor relations with an employee under 14 years of age;
- foreign passport for employees who are citizens of other states temporarily staying/residing in Russia;
- military ID, registration certificate, sailor's passport, etc. for persons associated with military service;
- certificate of release and other documents issued by the internal affairs bodies of the Russian Federation.
A work book is the main document confirming an employee’s length of service.
The procedure for filling out work books is described in detail in the article “Rostrud allowed to “stamp” work books.”
The work book may not be presented by part-time workers (Article 283 of the Labor Code of the Russian Federation). When an employee is hired for the first time and, therefore, does not have a work book, the employer is obliged to issue one (Article 65 of the Labor Code of the Russian Federation).
Copies of documents
Article 62 of the Labor Code of the Russian Federation lists only three documents, copies of which an employee can request: orders for employment, transfer and dismissal. However, this list is open, since during the course of work not only the indicated orders can be issued, but also, for example, orders to impose a disciplinary sanction or reward, to grant leave or recall from it, to assign additional work, to involve people in work on weekends. , as well as orders related to employee certification. Often employees ask for a copy of their work record book.
