Normative base
Resolution of the State Statistics Committee of the Russian Federation dated 01/05/2004 N 1 “On approval of unified forms of primary accounting documentation for accounting of labor and its payment”
Order of the Ministry of Culture of Russia dated 08/25/2010 N 558 “On approval of the “List of standard management archival documents generated in the process of activities of government bodies, local governments and organizations, indicating storage periods"
The order must be prepared, signed and brought to the attention of the employee against signature within three days from the date on which he began to perform his duties. In fact, the execution of this document represents the transfer of information from the employment contract into the fields of the unified T-1 form. Let's look at how to fill out an employment order (sample 2020) step by step.
How to issue an order for employment
Step 1. Fill out the header
We enter the name of the organization and the eight-digit OKPO code. Please note that we are considering a job order (example) for a fictitious organization, so when filling out your primary documents you will have to enter your own codes.
Step 2. Enter the employee’s personal data
Write down your full name. employee in the genitive case, as well as other information (name of department, position, conditions and nature of work, salary, duration of probation, etc.). It doesn’t matter whether you are making an order for the chief accountant, general director or a simple mechanic, the filling procedure will be the same. All information is recorded exclusively in the wording specified in the employment contract.
Step 3. Assign a number and sign with the manager
Each organization has its own document registration system: some automatically register in electronic programs, others do it manually on paper. Regardless of the registration method, we recommend that you adhere to the following rules:
- details of employment orders and details of employment contracts must be the same, this will avoid confusion and unnecessary bureaucracy. In addition, this does not contradict current legislation;
- After assigning the necessary details, we sign the order (hiring) with the head of the organization.
Step 4. Introduce the employee
The employee must be familiarized with the document confirming the start of his employment with this employer within the first three calendar days. That is, if he began performing his official duties on Friday and has the next two days off, he must be introduced on Friday.
Step 5. File and register
We file the original with the employee’s note about familiarization in the nomenclature folder. We enter information about the document details into the employment order log. Below you can download the entire completed order for the appointment of a chief accountant in 2020 at Pion LLC.
Sample of a completed employment order form
Employment order Form T 1, how to fill out?
First of all, it is necessary to remember that the order is filled out strictly in the presence of the employee, and is subject to the employment contract. Please note that some information is available:
- 1. Category of company or organization;
- 2. The declared position of the applicant;
- 3. Probation period, if there is one and how long it lasts;
- 4. Conditions that a new employee must comply with;
- 5. Procedure for enrolling an employee.
If the applicant was enrolled in the transfer staff, it is necessary to indicate in detail all the conditions and nuances that may be put forward by the company. In practice, the order is drawn up by a person in trust or responsibility, who complies with all the rules and familiarizes the employee with the rules and regulations of the given organization regarding personnel.
Completed sample
The completed sample employment order 2021 can be found below. The order must be filled out by the responsible employee, who first of all spells out the rules for hiring. An order under a fixed-term employment contract of an LLC is issued in two cases, and first of all this is the State Statistics Committee and an article of the Labor Code of the Russian Federation. The application and template can be completed online.
How to cancel?
The unified article is applied when an employee refuses his direct duties. During maternity leave, it is correct to give instructions to sign the application. The completed sample must be given to the General Director for signature temporarily. After reviewing the necessary papers, the director issues a verdict on the employee’s working situation. Personal file is attached.
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Order for employment under a fixed-term employment contract (sample), how is it different?
Typically, an order for admission to a specified position is issued by a legal entity. It is mandatory to provide personal information about the employee, his resume and contact information.
Each organization reserves the right to modify the text contained in this document. However, general requirements still exist.
- 1. The content text part is the main and important information platform, which can contain all the necessary information about the employee and a detailed description of the position. Also, as a rule, the salary of the applicant for the position is indicated.
- 2. Indication of a specific person or group of people. Usually the director of the enterprise pays attention to this part.
- 3. Notes.
Termination of a work contract, how does it happen?
As a rule, if an employee intends to terminate a work contract, he must inform the director of the enterprise about this fact, indicating the reason for terminating the document. In this case, it is important to comply with the deadline, which is approximately 14 days. No later than this deadline, the application must be on the desk of the head of the organization. If the second party, represented by the manager, agrees to terminate the contract by common agreement, then the contract is terminated earlier than the specified and prescribed period in the document.
Registration of an order for employment in a journal
The employer is obliged to organize the recording of these documents. For this purpose, the employer, by its local regulations, can appoint a responsible employee for maintaining this journal. It can be:
- personnel officer;
- accountant;
- Office Manager;
- any other person at the employer’s discretion, but, as a rule, from among those responsible for documenting the hiring and dismissal of employees.
The journal form must include the following required fields:
- date of publication of the normative act;
- his number;
- registration date.
An inventory is sometimes used as a journal, which can be placed in the nomenclature folder for storing regulations on the hiring of employees, and the presence of the fields indicated above is mandatory.
With the beginning of a new calendar year, numbering in the journal must be started anew, and existing information cannot be deleted; it must be stored for 75 years, in accordance with subparagraph “b” of paragraph 258 of the List approved by Order of the Ministry of Culture dated August 25, 2010 No. 558. These deadlines must be maintained. , even if you made an order to hire part-time work at 0.5 rates.
Order order on hiring an employee form t 1
In Russia, there is a special form of termination of an employment contract, which has its own nuances. This format is divided into three main parts, which must include:
- 1. Grounds for termination of the contract.
- 2. A link to the relevant article, which details and attaches the employee’s application, a copy of his passport and identification code.
- 3. If one of the parties was financially responsible, a document is written that contains information that the opposite party has no claims regarding material benefits.
An entry in the employee’s personal file must be required. The reason for termination may not be indicated. Is the employer's stamp placed on the registration register?
In some cases this is necessary, but is not a requirement. For example, turner Sidorov intends to terminate the contract, I ask you to consider this proposal.
For any questions, please contact our lawyers through this form!
Examples of orders
Before you start looking at the examples, please note once again that the employment order form can be executed either on a unified form (T-1) or in free form using the organization’s letterhead. The main and main thing regarding this document can be expressed in four points:
- actual availability;
- written form;
- compliance with the wording in the employment contract;
- employee's notes on familiarization.
Example of an order for temporary work
When applying for a temporary job, the order must fill in a field indicating the end of the employment contract, and also indicate in the line “Conditions of employment” that this work activity is temporary for the employee.
Order for employment under a fixed-term employment contract, sample
Order for hiring 2021 individual entrepreneur
It differs from a regular order in the absence of an OKPO code and the name of a structural unit. This work is usually temporary.
Example of an order for hiring an individual entrepreneur
Order for employment with a probationary period
The absence or presence of a test is indicated in the employment contract by agreement of the parties. Information about the probationary period must be indicated in the employment order.
Order for employment with a probationary period, sample
Order for employment at 0.5 rate
Such employment is possible with internal or external part-time work. In this case, the size of the 0.5 rate is not indicated in the order itself; only the size of the salary is indicated, the maximum limit of which cannot exceed half of the corresponding rate according to the staffing table.
Example of an order for hiring a part-time job
Order for hiring a part-time worker
In principle, it is no different from the previous example, in which we saw a sample order for employment at 0.5 rates. Here, as an option, you can consider the example of replacing a temporarily absent employee (on parental leave). In this case, the end of employment field is not filled in, because the main employee can leave at any time.
Example of an order for hiring a temporary part-time worker
It should be noted that part-time workers, both external and internal, are not necessarily accepted on a part-time basis. You cannot accept a job at a higher rate: for example, you cannot make a sample order for employment at 1.5 rates. In the case of part-time workers, you can start with 0.5 and then go down.
Order for employment at 0.25 rate, example
The difference between these two orders is in the salary figures that are set for the employee upon hiring.
Order on hiring a convicted person
When hiring a convicted person, in addition to the main package of documents, an order to appear for work is provided, which is issued by the penal inspection. At the same time, a fixed-term employment contract cannot be concluded with a convicted person (there are no grounds in the Labor Code of the Russian Federation).
An example of an order to hire a convicted person
In the hiring order, we do not indicate that the employee is convicted.
Order for hiring a driver
As a rule, they are accepted into garages or motor transport departments.
Example of an order for hiring a driver
Sample order for hiring the same driver for the main job at 0.5 rate
Order for employment by transfer
If an employee is transferred from one legal entity to another, the hiring order will be in the T-1 form (the previous employer will issue a document on dismissal, and the new employer will issue a document on hiring).
If the transfer is internal, an order is issued in form T-5.
Example of an order for employment by transfer, form T-5
Employment order, sample form for admission to another organization
Order for hiring a director
When employing employees, the order for their employment is signed by the employer. When hiring a general director, the order is signed by the chairman of the meeting of the company's owners, even if the director is chosen from among the owners. If the general director is the sole owner, he himself signs an order for employment, but as the sole founder of this company.
Example of an order for hiring a director
If the founders have decided and the new director is not against it in principle, then they can make a decision and issue an order for 0.5 rates, a sample of which is below.
Order on hiring a minor
A nuance of this order may be the circumstance that in the case of employment of a minor under the age of 14, it is not the employee himself who must be familiarized with the employment order, but one of his parents. When employing minors over the age of 14, they sign the documents themselves.
Example of an order for hiring a minor
At the same time, when hiring minors, one must remember about the prohibitions and restrictions for this category of workers, which are established by Chapter 42 of the Labor Code of the Russian Federation. In addition, Article 94 of the Labor Code of the Russian Federation establishes that the duration of daily work for this category of employees is strictly regulated. For example, a worker aged 14 to 15 years cannot work more than 4 hours a day. Therefore, when concluding a TD, the parties can agree and issue an order for employment at 0.5 rates, a sample of which you can see below.
Order for hiring an accountant
Standard document on admission to the staff in the T-1 form.
Example of an order for hiring an accountant
Order for hiring a chief accountant
Order for employment on industrial practice
Industrial practice can be formalized by a civil law or employment contract. In the second case, the student is accepted for a vacant position.
Example of an order for hiring a student
Pay attention to the sample employment order for 2020, which is presented above. The employee is not presented as a student, he is accepted as an ordinary citizen.
Order on hiring a foreign citizen
When applying for employment, foreign citizens must provide additional documents and information compared to citizens of the Russian Federation. In addition, the employer must notify the Russian Ministry of Internal Affairs in the field of migration about the admission of foreign citizens.
Read more: Form of notification and procedure for submitting notification of hiring a migrant
At the same time, the form of an order for hiring a foreign citizen is no different from the form of a document for hiring a citizen of the Russian Federation. Let's consider the order for hiring a Ukrainian, sample 2021.
An example of an order for hiring a foreigner
How to fill out a 1-T report
The current form and rules for filling out the 1-T statistics form are approved in Order No. 412. Before you start filling out the document, you need to remember that the 1-T report includes such an indicator as the average number of employees. It can be calculated using the standard formula:
The sum of the average number of employees for all months of the reporting year / 12.
In this case, the average number of employees per month is calculated as follows:
The sum of the payroll number of employees for each calendar day of the month, from the 1st to the 30th or 31st (for February - on the 28th or 29th), including holidays (non-working days) and weekends / number of calendar days of the month.
Statistics requires filling out this document based on information available as of December 31 of the reporting period. Step-by-step instructions on how to fill out the 1-T statistics form for 2021 include the following steps.
Step 1. Fill out the title page (page 1). It must indicate:
- reporting period;
- full name of the organization and a short name in brackets next to it;
- legal address of the legal entity indicating the subject of the Russian Federation and the index;
- the actual address of the organization if it does not coincide with the legal one;
- OPKO code assigned by Rosstat.
Step 2. Fill out page 2.
Section 1 should indicate the average number of employees of the organization, broken down by industry. Take into account all persons working under employment contracts, including those performing temporary or seasonal work, and the owners of the organization if they receive a salary. The average headcount traditionally does not include external part-time workers, persons with whom civil contracts have been concluded, employees on maternity leave, and employees on study leave. Information about external part-time workers and GPA workers is indicated in separate columns.
Step 3. Fill out page 3.
We reflect the wage fund of the payroll, external part-time workers and employees according to the GPA. We indicate whether social payments were made to employees. The calculation includes all payments: wages (including in non-monetary form), fees, commissions, additional payments, bonuses (the full list is given in paragraph 7 of Rosstat’s instructions - see Rosstat order No. 404 dated July 15, 2019). Social payments mean payment for vouchers, sanatoriums, and sports subscriptions (clause 8 of the instructions). Sick leave is not included in the final calculation.
Form 1-T in statistics is certified by the signature of the responsible official of the organization. Indicate the date of completion of the T-1 report and indicate the telephone number and email address of the contractor for communication.
IMPORTANT!
Now the report is submitted to Rosstat in any convenient way - on paper or electronically via TKS.
Extract from the employment order
An extract is available upon request and contains the requested information. An extract is made in order to protect personal and confidential data of employees and the employer. An extract may also be provided due to a significant volume of the requested document.
