Os 14 and 15 when to fill out. Filling out the equipment acceptance certificate. Features of the practical application of the document

What is this document

Act OS-14 is a unified form on the basis of which an act is formed certifying the acceptance of special equipment to be installed and included in the organization’s PF. It is generated in two copies.

The document is prepared by a commission that has the authority to accept special equipment. The act must be certified by the director of the company or another person with the necessary authority.

The document consists of a title part and two sections. The OS-14 equipment acceptance certificate form is given below.

General information about the admission form and procedure

This form is a unified form, introduced by Resolution of the State Statistics Committee of Russia No. 7 of January 21, 2003. Now companies do not have to use unified forms, since since the beginning of 2013 they have acquired a recommendatory nature (information of the Ministry of Finance of Russia No. PZ-10/2012). That is, organizations have the right to supplement form OS-14, as well as the rest, with the necessary information or develop a new one, the main thing is that the mandatory details of the document are preserved. The choice of any of the options must be recorded in the accounting policy.

Features of the practical application of the document

Act OS-14 is used to formalize the first stage of acceptance of special equipment into the organization’s operating system - transferring it to the warehouse. If the object has passed the initial inspection, it is sent for installation (this action is accompanied by the execution of another act - in the OS-15 form).

An authorized representative of the company that installs special equipment and accepts it for safekeeping puts his personal signature on the copy of the act remaining with the transferring party, and takes the second copy for himself.

If any deficiencies are discovered during the installation of special equipment, they are reflected in the report in form OS-16. After completion of the installation process, the object is included in the PF. For this purpose, an act in form OS-1 is used.

Results

An act drawn up in the OS-14 form is used when accepting equipment intended for subsequent installation.
It can be issued both upon receipt at the warehouse by the owner, and upon acceptance by the contractor. In the latter case, it simultaneously serves as a document confirming the fact of acceptance for safekeeping. You can find more complete information on the topic in ConsultantPlus. Free trial access to the system for 2 days.

How to fill out the title page

The details of the company that receives the equipment are written down.
The basis for the formation of an act is a disposition, order or purchase and sale contract. Its number and date of formation must be indicated.
On the right is the date when the object is accepted for accounting; account number the account into the debit of which the object and depreciation group number are accepted.
The document is assigned a serial number and the date of its execution is indicated.
Below are all the details of the supplier, manufacturer and shipper of the special equipment, as well as the receiving address of the facility.
The “delivery address” column is intended to indicate the type of transport by which the special equipment was delivered. The column contains the license plate number of the vehicle, as well as the date and number of the bill of lading.

Filling out OS-14

The document has a front and back side. Let's look at each of them.

Facial

First you need to fill out the header of the document. This includes information such as:

name of the recipient company;
telephone, bank details;
OKUD and OKPO codes;
name of the structural unit where the equipment is intended;
the basis document for drawing up the act (this could be an order, a purchase and sale agreement) and its details (date of preparation and number);
accounting data that the accountant subsequently enters (date of acceptance for accounting, account, subaccount, depreciation group number, etc.);
number of the act to be filled out and the date of its preparation.

Important! The block for approval by the manager is filled out after entering all the information by the head of the organization: signs, indicates the position and date of approval.

Next, enter information about the supplier company and delivery details:

name of the selling company, OKPO code;
address, bank details, telephone;
names of the manufacturer, shipper;
phone number and details of the latter;
the place where the equipment is received;
delivery method and bill of lading details.

Then the main body of the document begins. It consists of two tables. The first should contain the date and time of departure of the cargo, its arrival and acceptance by the company, or rather, the date and time:

departure of cargo from the station, from the sender's warehouse;
cargo arrival;
beginning, suspension, resumption and termination of cargo acceptance.

Also in the table you need to indicate the places of departure, arrival, etc. All this data is taken from the documents accompanying the cargo.

How to fill out the second section

The second section of the OS-14 act is a table that is filled out as follows:

1 – name of the received special equipment;
2 – serial and nomenclature numbers of the object;
3 – type, brand or sign of special equipment;
4 – type of object packaging;
5 – the unit by which the object is measured;
6-11 – information about the receipt of fixed assets based on the supplier’s papers: quantity, price, weight;
12-14 – factual information about the reception: quantity, weight, detected defects.

The commission that accepted the special equipment prescribes the completeness of the object, as well as the condition of the packaging. After that she writes a conclusion.

All commission members certify the document with their personal signatures.

Certificate of acceptance and transfer of equipment (Form OS-14)

If the organization is in any way connected with equipment, data about it is entered into the equipment acceptance and transfer form OS-14. These may be the following organizations: manufacturer, supplier (seller), sender of goods, recipient. Basic data and details are entered in the specially designated fields on the title page. If this:

manufacturer, then indicate its name;
supplier, then indicate the name, address, telephone number, bank details and OKPO;
sender of the goods, then indicate the name of the transport company. If delivery is carried out by a third specialized organization or delivery is carried out by the selling or buying party, this is mandatory and must be indicated;
recipient, then indicate the name, telephone number, bank details, OKPO.

In addition, you must provide information regarding the vehicle itself that transported the equipment. Namely, the type of transport, registration number, number and date of the waybill. The basis for filling out a certificate of acceptance and transfer of equipment may be an order or instruction received from the manager, or a corresponding agreement.

The main part of the OS-14 form contains two tables in which you need to enter information. The first includes the date, time of shipment, time of receipt of the goods. The second data is entered about the cargo, that is, the equipment that arrived at the warehouse. The filling process is simple enough that there is a clear completed example at the end of the page.

When receiving the cargo, the commission must check the availability of the actual cargo with what is indicated in the document. Table number 2 reflects information about the documented and actually received cargo.

The receiving commission inspects, accepts the cargo and draws up a conclusion indicating completeness and serviceability. In cases where it was possible to inspect the equipment only superficially, in conclusion it is worth pointing out that questions and complaints regarding quality may arise at the stage of installation and testing of the equipment.

The drawn up act is given to all members of the commission for signature. Additionally, the employee who accepted the equipment signs the OS-14 form. Then the act is given to the manager for approval.

For equipment that requires additional installation, a report is drawn up in accordance with form OS-15.

If all assembly, installation and debugging work is completed, the equipment can be registered based on the building acceptance certificate OS-1a or a defect report in the OS-16 form.

Features of registration of the act of receipt of equipment OS-14

The unified form OS-14 assumes that the document contains the following information:

information about the recipient of the equipment;
a document that is the basis for drawing up an act - an order, agreement, instruction;
form number;
Date of preparation;
information about the company that provided the equipment;
a table indicating data on the name of accepted items. The table must contain all available information about the accepted objects - quantity, cost, date of receipt, individual number assigned by the factory, brand, type and other characteristics;
decision of the commission members who were responsible for accepting the equipment;
signatures of all parties involved - members of the selection committee, employees of the installation organization and the head of the company that accepted the material.

If during the research the commission did not find any defects in the equipment intended for installation work, it is transferred to other employees for the purpose of carrying out their installation. In this case, it is necessary to draw up a special act on the transfer for installation, which is drawn up according to the uniform OS-15 form.

If defects, malfunctions and other various damages are detected, members of the commission have the right to refuse to accept the equipment. In this case, it is necessary to draw up the corresponding defect report, the form of which is unified by the OS-16 form.

Thus, the acceptance certificate form OS-14 can be considered documentation of the original type, which acts as confirmation of the inspection of received objects. After studying their quality, the following act is drawn up. It indicates the course of further actions with the object.

Procedure for filling out OS-14

Filling out the unified form Act OS-14 is the responsibility of the selection committee participants. The main task of its members is a preliminary inspection and determination of the quality of received objects.

Company employees check whether the number of items available corresponds to the figure specified in the document. Among the powers of the commission, there is an important duty - detection of equipment malfunctions. The result of the check is the completion of an acceptance certificate. It must contain a conclusion. It must be signed by each inspector, as well as the cargo supplier and the head of the company. The receipt certificate is drawn up in 2 copies. Each party must have one document of this type.

Situations arise in which commission members cannot accurately determine the quality of the received equipment. In this case, they need to draw up a preliminary conclusion. It indicates that the final results were not obtained during the inspection, so the exact decision on acceptance of the equipment will be made after a re-inspection.

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