The process of obtaining statistics codes: regulations and documents

Types of statistical reporting

In the process of monitoring the activities of enterprises and individual entrepreneurs, state statistics bodies conduct two types of inspections.

Complete inspections are carried out among small and medium-sized businesses every five years (Article 5 of the Federal Law of July 24, 2007 No. 207-FZ). The last such inspection was carried out at the end of 2015: entrepreneurs submitted reports MP-SP (small business) and 1-Entrepreneur (IE) to the territorial statistical bodies. The next time these forms will be submitted is after 2020.

Spot checks - examine the activities of medium-sized, small, micro-enterprises and individual entrepreneurs based on submitted reports (monthly and quarterly), the list of which is posted on the Rosstat website.

One more type of checks can be distinguished - “permanent”. In fact, this is an annual obligation for business representatives to submit information about the main indicators of their work. The main “permanent” report is the financial statements. Other forms of “permanent” financial reporting to Rosstat can be found using the TIN.

What is it regulated by?

In accordance with the Federal Law of 08.08.2001 No. 129-FZ “On State Registration of Legal Entities and Individual Entrepreneurs”, codes of types of economic activity (OKVED) are part of the information on the state registration of legal entities and individual entrepreneurs, determined by legal entities. individuals and individual entrepreneurs independently and are declared to the tax authorities during state registration.

By Order of Rosstandart of January 31, 2014 N 14-st, the All-Russian Classifier of Types of Economic Activities (OKVED 2) OK 029-2014 (NACE rev. 2) was adopted with an effective date of February 1, 2014, with the right of early application in legal relations, arising from January 1, 2014, and the establishment of a transition period until January 1, 2021 and the subsequent cancellation of OKVED OK 029-2001 (NACE rev. 1).

Who should report to Rosstat

Statistical forms must be submitted (Article 6 of the Federal Law of November 29, 2007 No. 282-FZ):

• legal entity;
• IP;
• branches and representative offices of foreign companies operating in Russia;
• bodies of state power and local self-government.

Reporting statistics vary depending on the business line, company size and other factors. For example, large players in the market submit basic and additional reporting, the forms of which are determined by the type of activity.

Separate statistical forms have been developed for representatives of medium and small businesses, which are relatively easy to fill out.

Please note that the taxation regime does not affect the list of forms submitted to Rosstat. Companies using special regimes submit reports to statistics on a general basis.

You can submit the report personally to Rosstat employees in your department or by sending it by mail or via TKS electronically.

When are statistics codes required?

Enterprises are not required to provide an OKVED letter. Providing an Information Letter on registration in the Statregister of Rosstat (another name is the Information Letter from the State Statistics Committee on registration in the Unified State Register of Pools of Economics, statistics codes) is not mandatory:

• at the bank when opening a current account (letter of the Central Bank dated October 27, 2011 No. 011-31-1/4394);
• in off-budget funds (Federal Law of December 23, 2003 No. 185-FZ),
• in the customs authorities (letter of the Federal Customs Service dated December 19, 2011 No. 01-18/62041),
• when licensing,
• to participate in tenders,
• during audits.

How to check if a company is a small business

All business representatives must submit statistical reporting, and the list of reports depends on the scale of the business - large, medium or small. The main criteria for small businesses include (Federal Law dated July 24, 2007 No. 209-FZ):

• the share in the capital of the constituent entities of the Russian Federation and municipalities is no more than 25%, the share of foreign organizations is no more than 49%;
• the company's staff does not exceed 15 people in a micro-enterprise, 100 people in a small enterprise and 250 people in a medium-sized enterprise;
• annual income in rubles - up to 120 million for a micro-enterprise, up to 800 million and up to 2 billion for a small and medium-sized enterprise, respectively (Resolution of the Government of the Russian Federation dated April 4, 20116 No. 265).

Using the TIN, you can not only check the reporting to Rosstat, but also find out whether the company is included in the register of small enterprises. To do this, go to the “Services” section on the Federal Tax Service website, then in the “Information from registers” subsection, select the desired register and enter the TIN.

If you don't submit statistical reports

Rosstat receives primary information from business entities on the basis of Federal Law No. 282-FZ of November 29, 2007 on official statistical accounting. It follows from it that companies are obliged to report to territorial statistical bodies on paper or in electronic format in a timely manner and in accordance with established forms. For violating the procedure for submitting reports and providing false information, companies and their officials face fines under Art. 13.19 Code of Administrative Offenses of the Russian Federation - from 10,000 to 70,000 rubles. For repeated violations, fines increase to 150,000 rubles.

For disobedience to a lawful order or demand of an official, the fines under (Article 19.4 of the Code of Administrative Offenses of the Russian Federation) are not so large: from 500 rubles for citizens to 4,000 rubles for officials. For failure to comply with the order on time, Rosstat has the right to fine the company under Art. 19.4.2 of the Code of Administrative Offenses of the Russian Federation in the amount of up to 20,000 rubles, and for failure to provide information in mandatory cases, the organization will face a fine of up to 5,000 rubles, and citizens - up to 300 rubles (Article 19.7 of the Code of Administrative Offenses of the Russian Federation).

Legal documents

• Art. 13.19 Code of Administrative Offenses of the Russian Federation
• Art. 19.4.2 Code of Administrative Offenses of the Russian Federation

Examples of reporting to Rosstat

Without using the Rosstat service to check reporting by TIN, it is very difficult to understand all the reporting forms, and even more so to understand whether your organization needs to submit them.

The list of statistical reports changes so often that it is impossible to provide an exact list. Thus, one of the orders of Rosstat, namely dated July 27, 2018 No. 461 (as amended on July 22, 2019), indicates that the following reports must be submitted:

1. Once every three years: No. 9-APK - contains information on the processing of livestock meat and poultry.

2. Annual:

• No. 1-enterprise - includes basic information about the company’s work;
• No. 23-N - contains information on the production, distribution and consumption of energy;
• No. 1-TEK (drill, oil, gas) - includes information on the construction and operation of oil and gas wells;
• No. MP (micro) - contains information about the work of micro-enterprises, etc.

3. Quarterly:

• No. 1-NANO - includes information about nanotechnological products;
• No. PM - contains information about the work of small companies;
• No. 6-oil - includes information on the cost of petroleum products, etc.

4. Monthly:

• No. 1-DAP - contains information about companies providing electricity, gas, etc.

5. Weekly:

• No. 1 - motor gasoline - includes information on the production of petroleum products.

Official responses from Rosstat on the work of the statistical reporting service

Starting in 2021, companies have the opportunity to use their Taxpayer Identification Number (TIN) to find out which forms of reports to submit to Rosstat this year. When using the new service, companies had questions. Here are the answers to the main ones (Rosstat letters dated February 17, 2017 No. 04-04-4/29-SMI and dated July 26, 2016 No. 04-04-4/92-SMI):

• If the service defines the report as mandatory, and employees of the territorial statistics office have confirmed in writing that its submission is not mandatory, will the company face fines? — No, if there is written confirmation there will be no fines.
• Why does the service generate a list of “unnecessary” reports? What to do in this case? — The list of statistical reports that must be submitted is formed on the basis of statistical methodology, taking into account all types of activities that are declared during the state registration of the company. Some reports are filled out only when an event occurs, that is, “zero” reports on such forms are not required.
• Which companies receive written lists of statistical reporting from Rosstat? Those who were included in the sample? — Rosstat informs companies using the statreg.gks.ru service. A list of written reports is usually received by respondents who are included in the sample observation.
• What should you do if you receive a letter from Rosstat with a list of reports, but not all reports from the list are available on statreg.gks.ru? How can I clarify the list of reports? — Rosstat may notify respondents included in the sample in writing that they need to submit specific reports. If the list of reports published in the statreg.gks.ru service differs from the one that the respondent received in writing, you should be guided by the list from the letter. If necessary, you can clarify the list of reports with the territorial statistics office.
• How can companies avoid fines? Should I contact Rosstat in writing? How to prove that they did not know about the report because it was not on the list on statreg.gks.ru? — If the company is not on the list presented on statreg.gks.ru, then under Art. 13.19 of the Code of Administrative Offenses of the Russian Federation, fines are not assessed, except in cases where the company was informed in the appropriate manner that it was included in the statistical observation sample for certain reports. Screenshots are accepted as adequate evidence if they contain the date and time of receipt of information from the service on the Internet, information about the person who generated and printed the list, information about the software, and the name of the site.
• Why do the service data on statreg.gks.ru change? Is this related to updates? — The list of statistical reports, which is posted in the system at statreg.gks.ru, is compiled at the end of the year preceding the reporting year, and then updated monthly. Monthly updating is due to structural changes in business entities (liquidation and creation of companies, reorganization, etc.), as well as the frequency of reporting (monthly, quarterly, semi-annually).

The process of obtaining statistics codes: regulations and documents

Statistics codes are the Notification of registration in the Statregister (Information letter about registration in the State Statistics Committee).
Previously, the procedure for obtaining statistics codes took place outside the process of state registration of an LLC. Now, due to changes in services to citizens and the implementation of the “one window” concept within the e-government system, statistics codes can be obtained when registering an LLC. Obtaining statistics codes is essentially the second step after registering an LLC. If, after registration, the tax office did not issue a letter with statistics codes (OKPO, OKOGU, OKATO, OKVED, OKFS, OKOPF), obtain the statistics

You can do it yourself at Rosstat. A letter with codes is issued within a few days.

Usually, as a rule, a week after the state registration of an LLC, data from the Federal Tax Service goes to Rosstat and statistics codes can be obtained in the general manner. It is important to note that statistical authorities currently do not always have time to process incoming information from the Federal Tax Service of the Russian Federation No. 46 for Moscow, so receiving statistics codes is possible no earlier than 3 days after the date of state registration of the organization.

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When registering an organization with the State Statistics Committee, LLCs are assigned certain identification codes in accordance with the constituent documents and all-Russian classifiers. Business entities are classified as follows:

OKVED

– All-Russian Classifier of Types of Economic Activities;
OKFS
- All-Russian Classifier of Forms of Ownership;
OKOPF
- All-Russian Classifier of Organizational and Legal Forms;
OKPO
- All-Russian Classifier of Enterprises and Organizations;
OKOGU
- All-Russian Classifier of Public Power and Management Bodies;
OKATO
- All-Russian Classifier of Objects of Administrative-Territorial Division.

According to these criteria, statistics codes are obtained in accordance with the type of activity of the organization.

In Moscow, there are only two organizations that have the right to issue letters on the assignment of statistics codes on special forms - these are the Moscow City Committee on Statistics and the Main Interregional Center of the Federal State Statistics Service. Tax authorities do not have the right to assign statistics codes.