Can I send you a photo of my work record to clearly show the essence of the issue? How to fix the error?

Introduction of electronic work books: stages

Electronic work books will begin to be introduced in 2021. At the same time, those who have a paper work book can submit an application to their employer during 2021 that they want to keep the paper work book. Then the employer will have to simultaneously maintain an electronic work book and make entries in a paper book.

If the employee does not submit such an application to the employer, then at the end of 2020 the employer will issue a paper book to the employee. And from 2021, only an electronic work record book will be maintained.

But those who get a job for the first time in 2021 will not see paper work books at all. Electronic books will be started on them immediately.

From January 1, 2021, employers will be required to submit information for an electronic work record book to the Pension Fund.

Also see

New report to the Pension Fund from 2021
Minimum wage in 2021

COMPLIANCE OF SERIES OF LABOR BOOKS WITH YEARS OF PRODUCTION

AT series work books (1974-2003) AT series work books were issued from 1974 to 2003 inclusive. In total, over these years, ten series of work books were issued, designated by Roman numerals (AT I, AT II, AT III, AT IV, AT V, AT VI, AT VII, AT VIII, AT IX, AT X). All work books of the AT series (all ten series) have the following inscription at the bottom of the last page: Goznak. 1974. This is not the year of manufacture. This means that this book is from 1974(). The year of issue is not directly indicated anywhere, but is determined indirectly by the series and number of the work book, which are printed at the top of the first page (). The series and number on the page were printed in red AT-I, AT-II, AT-III, AT-IV, AT-V, AT-VI, AT-VII. The AT-VIII, AT-IX, AT-X series were printed in black on the pages, the work book number was printed in red.
№№

Work books series	Year of release	Image
1.	AT - I	1975, 1976
2.	AT - II	1977, 1978, 1979
3.	AT - III	1980, 1981, 1982
4.	AT - IV	1983, 1984, 1985
5.	AT - V	1986, 1987, 1988, 1989
6.	AT - VI	1990, 1991, 1992
7.	AT - VII	1993, 1994, 1995, 1996, 1997
8.	AT - VIII	1998, 1999, 2000
9.	AT - IX	2001, 2002, - first half of 2003
10.	AT - X	second half of 2003

All work books from 1975 to 1992 were issued in a dark green thick cover (). Since 1992, in addition to the dark green, a light blue cardboard cover () appeared. The difference between them is only in appearance; both were in circulation. All pages of work books of the AT series are protected by watermarks in the form of serpentine curved lines, visible against the light (). Labor books of the TK series (2004-present) Since January 2004, the form of the work book has changed. Forms began to be produced in a smaller format, in a dark gray thick cover and numbered in TK series (TK, TK I, TK II, TK III, TK IV, TK V). The work book series was printed in black, the serial number was printed in red. They are still issued in this form to this day (). At the bottom of the last page of the work books of the TK series there is the inscription: © MPF of Goznak. 2003. Q. This is not the year of issue, the inscription means that the book is from 2003 (). The current year of issue is determined by the series and number of the work book, which are located at the top of the first page ().

№№	Work books series	Year of release	Image
1.	TK	2004 - 2005
2.	TK - I	2006 - 2007
3.	TK - II	2008- June 2010
4.	TK - III	June 2010-2012
5.	TK - IV	from 2013-2015
6.	TK - V	from 2021 to September 2021
6.	TK - VI	October 2021 - present

All pages of work books of the TK series are protected by the inscription “Work book” glowing green in ultraviolet light and watermarks in the form of the letters “TK”, randomly located throughout the page and visible to the light. ().The sheets are sewn with two-color Bicolor thread. Work books without series and numbers (1939-1974) From 1939 to 1974, books without series and numbers, in a dark purple cover (). They were poorly protected from counterfeiting - they did not have series, numbers, or watermarks ().

Electronic format of the work book

The electronic format of the work book provides that when applying for a job, a person will have to present a paper work book only if he has one. Anyone who has previously submitted an application for the choice of electronic information about work activity is required to submit an extract from their electronic work record when applying for a job. Information in electronic format will be available:

from the employer at the last place of work on paper;
in the MFC;
at the Pension Fund branch;
through the government services portal.

Fill out the “Job Information” section

After the title page is completed, move on to the “Work Information” section. It is recorded here:

Company name;
day, month, year of making entries;
the fact of hiring;
movement among positions;
translations (on an ongoing basis);
part-time work (at the request of the employee at the main place of work);
reasons for termination of the employment contract.

Entries in the work book for 2021 are made on the basis of an order issued by the head of the organization. The details of the document are indicated in the column provided for this. The entry must be made within 7 days from the date of issue of the order (for admission, transfers, promotions, etc.); upon dismissal, entries are made on the last working day (clause 10 of the Rules approved by Resolution No. 225). Sometimes experts confuse the periods of five and seven days. Five days is the period after which the employer is obliged to create a work book for his employee (clause 3 of the Rules). Each entry has a corresponding serial number. Only the headings in the “Work Information” section are not numbered.

Sample of filling out a work book (2020)

What does an electronic work book look like?

Next, we will tell you about a sample of an electronic work book.

Employers now issue copies of work records upon employee requests. For example, so that an employee can get a loan. Upon dismissal, the employee receives the original paper document. You must also issue the original book if the employee applies for a pension.

If an electronic work record is kept, the procedure will be different. Each employee will be able to obtain information about their work from their employer at any time within three days - an extract from the electronic work record. If an employee resigns, the statement will need to be provided to him directly on the day of dismissal. It is planned that such an extract with information will be issued in the SZI-TD .

Thus:

an extract from the electronic database is an electronic work record book.
What does an electronic work book look like? It looks like an extract in the SZI-TD .

What does the liner look like?

The form of the document is approved by Decree of the Government of the Russian Federation No. 225.

Liner sample

The document form is printed by Gosznak . It contains the series, number. Security measures allow you to identify paper and detect counterfeits.

Insert in the work book

An insert without a work book is considered invalid.

Important! You cannot download forms from the Internet and print them out. The production of documents is carried out by the GOSZNAK association. The employer purchases forms from the manufacturer or distributor on the basis of an agreement.

Filling rules

Before sewing in the form, it must be filled out.

The first sheet should contain the following information:

Full name of the citizen;
Date of Birth;
information about education;
profession, specialty;
start date of record keeping;
employee signature;
signature of the personnel employee.

The employer's stamp is placed in the lower left corner. The pages must be numbered, continuing the numbering of the work book. Information about activities is entered in the same way as in the main document.

Where is the hologram placed in the work book: photo and step-by-step instructions

The owner of the document is not at all obliged to know where and how to paste the hologram, since this matter is not his competence. This is done by the personnel department employees; if you wish, you can contact them with this request.

The hologram is glued only to the title page of the work book or its insert. You should choose one of the three places marked in the photo.

You can read how many days sick leave is given for ARVI and other diseases in this article.

Where to place the hologram in the work book?

Follow a few simple rules:

Place the hologram strictly in the place of the props it protects.
The sticker should not be applied upside down. Pay close attention to the location of the drawing, otherwise you will ruin the document.
The presence of folds due to careless gluing also spoils the work.

How to properly stitch documents in office work with thread - read here.

It will not be possible to re-glue the hologram. A special feature of its protection is self-destruction when peeled off.

If it is pasted incorrectly, the employee will have to issue a new book.

Since the very presence of a hologram in the work book depends on the desire of the employer, the specific location of its location also depends on him.

Where can I get a hologram for sticking?

You won't be able to find a sheet of paper with holograms on the open market . Even at Goznak itself you won’t be able to order it.

The sticker insert can only be found in work books sold since 2008. These stickers, along with the work book itself, are transferred from one employer to another.

You can find out how to register a trademark yourself and what documents are required for this here.

Fields of the work book for placing a hologram.

Work book without sticker

You can find two types of work books on sale: with and without holograms. The question arises, which document is worth purchasing? The Ministry of Finance, in particular the Goznak association controlled by it, is engaged in the production of work books and other government forms. Consequently, all documents issued by this organization already have the necessary degree of protection. Any of these types of forms can be used to register employees.

How to get a relative’s work book

After the death of a person, the employer returns the work book to close relatives. A work book that has not been claimed remains stored in the employee’s personal file in the organization.

You can obtain a work record book or information from it by making a request to the organization where the relative worked. The request addressed to the director of the organization is drawn up in free form.

The work experience of a deceased relative can be found out from the pension file. To do this, you will need to submit an application on the Pension Fund website and confirm your relationship.