Calculator for calculating length of service for sick leave

Calculation of experience from 2021

An important change in sick leave occurred for all employers from January 1, 2021. From this moment on, the payment of benefits for temporary disability and maternity leave occurs directly from the regional branch of the Social Insurance Fund to the employee’s account.

For more information about this, see here “FSS pilot project “Direct payments” in 2021: regions.”

We also note that a number of regions have already switched to this system of paying benefits for sick leave by 2021.

Let us remind you that an employee has the right to receive benefits during his illness or injury, as well as for the period of caring for a sick family member. To do this, it is necessary to have a correctly completed temporary disability certificate, including an electronic one (ELN).

And the amount of the benefit directly depends on the length of service, which is stated in Part 1 of Art. 7 of Federal Law No. 255-FZ of December 29, 2006.

For clarity, we present the table below.

So, we see that only with 8 years , an employee has the right to receive sick leave benefits in the amount of 100%. This table will help you not make a mistake in 2021 with how much a particular person is entitled to for his sick leave.

How to calculate length of service for a certificate of incapacity for work - instructions

The online calculator is quite easy to use. In order to calculate the duration of your insurance period, indicate the start and end dates of the included periods.

Fill out as many lines of the calculator as necessary to reflect data for all periods.

The calculation result can be seen at the bottom of the calculator; calculations are carried out automatically as you fill out the form fields without reloading the page or pressing additional buttons.

All you need to do the calculation is to enter the dates correctly. This can be done manually by specifying the desired date in the format DD.MM.YYYY, or click on the field and select the desired day on the calendar that appears.

Indicate the dates of the periods during which you were insured due to temporary disability.

Included:

• working time under an employment contract;
• service in state and municipal institutions;
• individual entrepreneurship, as well as conducting activities as a private practitioner, lawyer, notary (if the person was insured in connection with VNIM);
• performing paid work as a convicted person;
• Military service;
• work as a deputy.

If several periods coincide at the same time, only one is taken into account at the choice of the insured person.

Depending on the length of service obtained in the calculator, you can determine what percentage of the average earnings the sick person will receive.

The dependence of % on insurance experience is as follows:

• experience up to 5 years — 60%;
• from 5 to 8 l. — 80%;
• from 8 l. - 100%.

An example of calculation in an online calculator

Initial data:

Potapov brought a sick leave certificate to work, which was open from November 21, 2019 for 5 days.

Before calculating temporary disability benefits, the accountant should determine the length of service of the employee.

Periods of Potapov’s work according to his work book:

• from 06/10/2017 - 12/30/2018 - first employer;
• from 10.01.2019 - to present - second employer.

Calculation:

Enter the specified dates into the online calculator form. The calculation is carried out on the date of opening of the sick leave.

Periods for entering into the online calculator:

• 10.06.2017-30.12.2018;
• 10.01.2019-21.11.2019.

Counting results:

Calculation rules for sick leave

To calculate the insurance period, the provisions set out in the following legislative acts should be taken into account:

• Order of the Ministry of Health and Social Development of Russia dated February 6, 2007 No. 91.
• Law “On Compulsory Social Insurance...” No. 255 of December 29, 2006.

Clauses 2 and 2.1 of Order No. 91 indicate the periods included in the insurance period for payment of temporary disability;

• official work activity with employers;
• state and muniz. service;
• activities of individual entrepreneurs, lawyers, notaries, private detectives, private security guards, members of peasant farms, communities - only those periods for which disability insurance premiums are paid are taken into account;
• execution of powers of a deputy, replacement of civil servants;
• work as clergy, subject to payment of social contributions for insurance coverage;
• military service.

This list is disclosed in more detail directly in the law, which can be viewed by following this link.

You can calculate length of service based on a person’s work record, as well as a military ID. In addition, employment contracts, extracts from employment orders, and payroll statements can confirm periods of work.

Individual entrepreneurs and private practitioners can confirm the fact of insurance with documents from the Social Insurance Fund.

What date is it calculated on?

According to clause 7 of Order No. 91, the insurance period must be calculated on the date of the occurrence of the insured event - that is, on the day the sick leave is opened in connection with an illness or pregnancy.

Example:

Sick leave is open from 11/10/2019 to 11/18/2019. The length of service is calculated as of November 10, 2021.

Experience for calculating sick leave for care in 2021

In accordance with Part 3 and Art. 7 of Federal Law No. 255-FZ of December 29, 2006, the amount of benefits depends not only on length of service. What matters here is which family member the employee was caring for.

In order not to miss anything or make mistakes when calculating sick leave in 2021, we have also prepared the following table.

What is included in the length of service for calculating sick leave in 2020-2021

The insurance period for calculating sick leave differs from the length of service used, for example, for retirement or to determine the right to vacation.

Let's understand the intricacies of calculating this type of experience. To do this, you need to refer to parts and 1.1 art. 16 of Federal Law No. 255-FZ of December 29, 2006. It states that the insurance period for calculating the certificate of incapacity for work includes:

• period of work for all employers under an employment contract (regardless of the form of ownership);
• period of civil service, as well as municipal service, military and other (for example, service in the bodies of the Penitentiary Institution or the Ministry of Emergency Situations);
• a period of other activity when the employee was insured (for example, when an individual entrepreneur voluntarily paid insurance premiums for temporary disability and maternity).

The time of maternity leave or study at a university is not included in the length of service for calculating sick leave.

By the way, in 2021 the rules for calculating length of service remain the same.

Documents for calculating length of service in 2021

An accountant may have a question about where to get the data to determine the length of service, other than the work book. This information will also not be superfluous for the employee, since a lack of just 1 month before 8 years of work experience can result in a 20% reduction in disability benefits.

Therefore, having analyzed the norms of the order of the Ministry of Labor of Russia dated 09.09.2020 No. 585n (Section II Rules for calculating and confirming the insurance period for determining the amount of benefits for temporary disability, pregnancy and childbirth), we came to the conclusion that the data for calculation can be taken in the following documents:

• employee's work record book;
• employment contract;
• certificates from previous places of work;
• personnel documents (orders for admission, transfer, etc.);
• salary documents (slips, personal accounts, etc.);
• other documents.

As you can see, the list is not closed . Therefore, you can confirm your experience with other documents. For example:

• An individual entrepreneur can confirm the voluntary payment of contributions to the Social Insurance Fund with a certificate and receipts (payment orders);
• the period of military service can be confirmed with a military ID (especially since for military registration the employee provides a military ID to the personnel department).

If an employee has some periods of service or work that overlap, only one . For example, an entrepreneur was registered at a permanent place of work from January 1, 2021 and, as an individual entrepreneur, paid contributions to the Social Insurance Fund in case of temporary disability and maternity in 2021. However, these periods of intersection cannot be “added.” This is regulated by Part 2 of Art. 16 of Federal Law No. 255-FZ.

How to use the calculator

The electronic format for calculating insurance experience is much more convenient than direct calculation based on entries in the work book. An accountant will significantly save time calculating temporary disability benefits by using an online calculator for calculating length of service for sick leave. Employees use such a calculation tool to check the completeness of the correctness of insurance payments.

To use the calculator, you will need the employee's work record book. If you consider it for yourself, get a copy from the HR department.

Step 1. Enter all periods of work in order: dates of admission and dismissal for each place of work. Click on the “Add period” button if you need to add another one.

Step 2. Enter additional periods (according to the work book or orders).

Step 3. Indicate whether the employee served in the military. To do this, select the appropriate list item.

Step 4. Click on the “Calculate” button to get the result.

Rules for calculating length of service in 2021

To calculate length of service in 2021 (as well as in other years), it is necessary to determine the date preceding the date of onset of illness (or caring for a sick family member) of the employee. This rule is enshrined in Part 3 of Art. 16 of Federal Law No. 255-FZ and clause 8 of the Rules approved by Order of the Ministry of Labor of Russia dated 09.09.2020 No. 585n (hereinafter referred to as the Rules).

Please note that the time that the employee does not work and is “on sick leave” will subsequently be included in the calculated length of service, since the employment contract with the employee is not terminated and he remains insured.

To calculate the length of service, partial months are not taken into account. That is, rounding to the full month does not occur . fully worked can be taken into account .

Example 1

Storekeeper Semenova E.S. began her career on March 3, 2015 at Kompleks LLC. This is her first and only place of work. From March 1, 2021 Semenova E.S. took sick leave to care for her sick mother.

It turns out that the storekeeper is entitled to payment for sick leave in the amount of only 60%. She was 5 years and 1 day shy of age. Her length of service for calculating sick leave was 4 years 11 months and 29 days.

The certificate for calculating Semenova’s length of service will look like this:

Anticipating your questions, let us explain that this approach is regulated by clause 23 of the Rules. A full year is not a calendar year from January 1 to December 31, but rather 12 months from the date of the event (going to work, for example). In the same way, a full month is not a calendar month, but a conditional 30 days.

To correctly calculate the length of service, we must do this:

1. We count the total number of days that are not included in full months and years.
2. We divide this amount by 30. We take into account only the whole part that was obtained from the division (for example, as a result of the calculation you got 1.2 months; take 1 month into the calculation).
3. If the resulting sum of whole months is more than 12, we convert these months into years. Using the same principle, we divide by 12. And we take full years into account.
4. The months and years obtained as a result of this calculation must be added to the whole months and years that were taken into account at the very beginning of the calculation.

Let's calculate the employee's insurance period to calculate sick leave.

Example 2

The employee brought sick leave for the period from August 10 to August 15, 2021. Data from his work record:

• from January 1, 2015 to July 20, 2015 – worked at Perspektiva LLC;
• from July 22, 2015 to August 25, 2021 - at Vesna LLC;
• from August 26, 2021 to August 29, 2021 - at Znak LLC;
• from September 1, 2021 to the present – ​​working at Pyramid LLC.

The length of service should be calculated on the day preceding the day of onset of illness. That is, in our example on August 9, 2021:

• from 01/01/2015 to 07/20/2015 - 0 years 6 months. 20 days;
• from 07/22/2015 to 08/25/2017 - 2 years 1 month. 4 days;
• from 08/26/2017 to 08/29/2017 - 0 years 0 months. 4 days;
• from 01.09.2017 to 09.08.2020 - 2 years 11 months. 9 days

Total: 5 years 7 months. 7 days

When calculating benefits, the average daily earnings must be multiplied by 80%.

How to calculate length of service using a work book

Home / Work book

The total length of service is the total duration of all periods of a citizen’s work activity.

Information about all periods of work of an individual is reflected in the work book, which is the main document for calculating length of service.

Work experience is calculated on a calendar basis, taking into account the following mandatory conditions:

• every 30 days are taken as a full month;
• every 12 months equals 1 year.

Algorithm of actions for carrying out the calculation:

1. Write down all periods of work from the work book in order.
2. Calculate each individual period of employment as the difference between the date of dismissal and the date of hiring. Add one day to the final result, since the day of dismissal is considered a working day.
3. Calculate the total length of service by summing up all periods of work activity.

A convenient and quick way to calculate total length of service (TS) is to use the following formula:

For clarity, here is an example of calculating seniority in two ways:

• using the formula;
• by simple arithmetic calculation.

Example of calculating work experience

The employee’s work book reflects three periods of work:

1 way:

1. Let's sum up all the periods when work began. activities:

01.09.1997 + 15.01.2001 + 18.10.2010 = 34.20.6008.

2. We sum up all periods of the end of labor. activities:

30.12.2000 + 30.09.2010 + 28.02.2018 = 88.23.6028.

3. Find the difference: 88.23.6028 – 34.20.6008 = 03.0020

4. Convert: 54 days = 1 month 24 days.

We get the result: 20 years 4 months 24 days.

5. We add 3 days, since we have 3 periods and we need to count the days of dismissal.

The total length of service of the employee is: 20 years 4 months 27 days.

Method 2:

1. Duration of the first labor period. activities:

1. Duration of the second labor period. activities:

1. Duration of the third labor period. activities:

1. Let's sum up the total values ​​of all periods:

The result of the arithmetic calculation was the same: 20 years 4 months 27 days.

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Discussion: 5 comments

1. Olga:
   06/30/2019 at 08:27

   There is an error in the very first OTS formula = the sum of the dates of dismissals minus the sum of the dates of hires. But you have it written the other way around.

   Answer

2. Alla Alexandrovna:

   11/12/2019 at 12:56 pm

   What is included in the work experience and what is not?

   Answer

3. Vladimir Fomich:

   12/11/2019 at 15:27

   It’s the 21st century, and the calculation is given for people wearing oversleeves and using an abacus. The mathematical calculation is incorrect. According to the condition, month = 30 days, year = 12 months. Our year is equal to 365 (366) days, and not 360 days as in the calculation. We get 1 period = 1217 days. ,2 period=3546 days. 3rd period=2691 days Total=7454 days. or years = [7454/30/12] = 20, months = remainder_of_division ([7454/30]/12] = 8, days = remainder_of_division (7454/30) = 14. The difference in calculations is 3 months 17 days. This is called cheating

   Answer

   Robert:

   04/29/2020 at 18:34

   Yeah, from 09/01/1997 to 02/28/2018, exactly 20 years and 6 months passed, of which 16+17 days were non-working days. How can the length of work experience be MORE than the calendar period for this period, mug? In principle, if you work only in February, April, June, September, November (exactly 5 months of experience), then you can get free ((365/12)-30) * 4 + 2 days in February = 3.66 days per year to experience and vice versa.

   Read also:  Accounting for cash in hand

   Answer

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