All companies and individual entrepreneurs that use cash register devices for settlement transactions with clients are required to register them. The procedure is described in Law No. 54-FZ (Article 4.2). After completing it, you will receive a CCP registration card. If it is discovered that an individual entrepreneur or company is using an unregistered cash register, then a warning is issued or a fine is imposed on the Code of Administrative Offenses of the Russian Federation (Article 14.5, paragraph 4).
Today we will tell you everything about the cash register registration card: where to get it, how to fill out the application, what documentation needs to be prepared, how to print the card and restore it if lost.
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Cash register registration card: sample
The registration card is issued by the tax office. Confirms the legality of using the cash register and its compliance with the law. Contains the following information:
- address of the store or other retail outlet where the cash register is installed;
- description of the business activity in which it is used;
- number of device re-registrations;
- its technical data - model, serial and registration numbers, the same information about;
- information about the owner of the device and OFD.
Cash register registration card – sample:
It is filled out by an employee of the regulatory authority based on the information provided by the applicant.
What to do if lost
The CCP registration card is an important document that must accompany the equipment throughout its entire service life. Therefore, care should be taken to ensure its reliable long-term storage.
If the KKM registration card is lost, damaged or damaged, it can be restored at the tax authority. Personal presence and a completed application requesting a duplicate are required.
The appeal contains information about the cash register and the personal data of its owner. The strict form of this document is not established by law. Therefore, a free form of application for the issuance of a duplicate of the cash register registration card is suitable, a sample of which can be downloaded from the link ().
As for punitive measures for the loss or damage of this document, you can rest assured: responsibility for offenses in the field of online cash registers is determined by two main documents: the Tax Code of the Russian Federation (Chapter 16) and the Code of Administrative Offenses of the Russian Federation (Chapter 14). The loss or damage of the card does not show signs of violations regulated by these legal norms, therefore, no penalties are provided for the responsible person in this case.
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Cash register registration card: where to get what you need
There are two options: come to the tax office in person and bring with you a completed application for registration, or submit an application on the website of the Federal Tax Service. Most applicants prefer the second option.
In some cases, the tax authority may refuse to register you on the basis of Art. 4.2, clause 17 of Law No. 54-FZ:
- If the information required for registration is not provided in full.
- If incorrect data is provided (erroneously or intentionally).
There can be no other reasons for refusal. If the taxman gives a different reason, the company or individual entrepreneur has the right to challenge his actions.
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How to get a cash register registration card: visit to the Federal Tax Service
First, make sure that your cash terminal is listed in the register approved by the tax office. Sign a service agreement with OFD. Choose any operator from the list approved by the regulatory authority. What to do next:
- Fill out the application manually or on a PC - Form KND 1110061. Below we will give a sample of filling.
- Take the document to the Federal Tax Service office. Take with you a certificate of state registration of an individual entrepreneur or legal entity, a taxpayer identification number, all documentation for the cash register, and the company seal (if any).
- You will receive a registration number from the tax office.
- Now carry out fiscalization. You can do it yourself. To do this, connect the cash register device to the computer and run the fiscalization program on it - follow the instructions that appear on the screen, and at the end, punch out the reporting receipt. You can also fiscalize the cash register at the Federal Tax Service. If you choose this option, the tax officer will schedule a day and time to bring the cash register to him.
- Log in to your Personal Account (PA) on the OFD website. In the “Registration of CCP” section, enter into the form fields the details from the report receipt printed during fiscalization.
- Perform similar actions on the website of the Federal Tax Service: in the “Information about documents sent to the tax authority” section (located in the LC), click on the application number, select the “Complete registration” option. Enter the information from the report receipt. Then click on the “Sign and Send” option.
Ready. When the Federal Tax Service completes processing, a registration card will be published electronically in your personal account. If you wish, you can either print out the CCP registration card or receive a certified copy of it on paper.
1. Ask our specialist a question at the end of the article. 2. Get detailed advice and a full description of the nuances! 3. Or find a ready-made answer in the comments of our readers.
How to get a cash register registration card: submit an online application
First, make sure that the model of your cash register is listed in the tax department register, and that the selected OFD is authorized to carry out its activities. In addition, prepare your digital signature. You can quickly apply here.
Your next steps:
- In the personal account on the Federal Tax Service website, open the section “Accounting for cash register equipment” – “Register cash register equipment”.
- A list will open with two options: filling out the application manually or uploading a finished file from your computer. Choose a method convenient for you.
- When filling out manually, enter all the information that is required: information about the FN and the cash register, the address of its installation, the conditions under which it will be used (check the boxes next to the required items), the name of the OFD. Finally, click “Sign and Submit.” The service will offer to confirm the actions using an electronic signature - sign the application with a digital signature. The application will be sent to a Federal Tax Service specialist.
- You can find out at what stage of processing it is in the “Information on the passage of documents sent to the tax authority” tab.
- Opposite the cash register there will be a mark indicating that it has been assigned a registration number.
- Carry out fiscalization, issue a reporting check.
- Return to the Federal Tax Service website again - in the “Information about documents sent to the tax authority” tab (located in the Personal Account), select the “Complete registration” option. Enter the details from the check. Click on "Sign and Submit".
- The final stage is to inform your OFD about the fact of registration. On its website in your personal account, open the “KKT Connection” tab – click on the “KKT Registration” item. Enter the details from the report receipt.
Now everything is done.
The finished card will be posted on the Tax Administration website in your personal account.
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Cash register registration card - sample application
The application form is contained in Order of the Federal Tax Service of the Russian Federation No. ММВ-7-20 / [email protected] (Appendix No. 1). Appendix No. 5 provides a detailed description of all the nuances of filling it out - it describes what to indicate in each line of the document. You can view the order and form here, in MS-Excel - here, to download a sample of the completed application, follow this link.
Basic information you will need to provide:
- Information about the cash register (including information about the machine, installation address) and its owner (company or individual entrepreneur).
- Type of business activity.
- Operation mode – whether there will be a connection with the OFD. If yes, please provide its name.
- Previously generated fiscal documents and replacement of the FN, if any.
You will need information from many documents: an extract from the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs, TIN certificate, lease agreement or certificate confirming ownership of the premises where the cash register is installed, technical documents for it, etc. Prepare everything in advance for convenience.
How to get a cash register registration card - important points:
- The application must be filled out manually or on a PC. Blue or black ink is allowed.
- Each page is printed separately on the printer. Double-sided printing is not permitted.
- A separate application is required for each CCP unit.
The tax department has the right to request additional information even if the corresponding column is missing in the form.
- Connection to OFD for 12 months
1 review
1 800 ₽
1800
https://online-kassa.ru/kupit/podklyuchenie-k-ofd-na-12-mesyatsev/
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- Registration with the Federal Tax Service
1 review
1 500 ₽
1500
https://online-kassa.ru/kupit/registratsiya-v-fns/
OrderMore detailsIn stock
- Digital signature for online cash registers
4 000 ₽
4000
https://online-kassa.ru/kupit/etsp-dlya-onlajn-kass/
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Registering an online cash register with the tax office: step-by-step instructions
Here's what the step-by-step instructions for registering a cash register with the tax office looked like before: Step 1. Concluding an agreement with the central service center. Step 2. Preparation of necessary documents. Step 3. Submission of documents to the Federal Tax Service. Step 4. Inspection and fiscalization of the cash register at the Federal Tax Service. Step 5. Receive a KKM registration card.
Now a new point has been added: Step 6. Conclusion of an agreement and registration of the cash register in the OFD.
If you wish, you can follow this scenario, but compare how much easier everything is if you register your cash register online. A preliminary conclusion of an agreement with the central service center is no longer required by law, the steps are simplified, and most importantly, everything can be done remotely. Previously, the procedure took several days, but now it takes minutes, and there is no need to come to the Federal Tax Service and bring the cash register there.
As a result, we get a new procedure for registering a cash register online with the Federal Tax Service and OFD: Step 1. Submitting an application for registration of a cash register with the Federal Tax Service through the taxpayer’s personal account online on the website nalog.ru. And immediately - receive the registration number of the cash register. Step 2. Independent fiscalization. (In our example, the ATOL cash register registration utility was used.) Step 3. Receive a cash register registration card from the Federal Tax Service. Step 4. Registration of the cash register in the OFD personal account.
Scenario 1. Registering a cash register with the Federal Tax Service through your personal account
Registration of cash registers is carried out through the taxpayer’s personal account on the tax website nalog.ru. To do this, you will need a valid electronic signature (ECS) issued in the name of the individual entrepreneur or the general director of the LLC. And don’t forget to select the OFD in advance - you must indicate it during the registration process.
Step 1. Submitting an application for registration of a cash register and obtaining a registration number of a cash register.
On the main page of your personal account, open the Cash Register Equipment Accounting tab.
This page contains all the information about all CCPs that are registered to a given legal entity with this CEP. To register a new cash register, click the Register cash register button and select Fill in application parameters manually.
Here you can download your completed form yourself. Then you won't have to fill out an online form.
First of all, you need to fill in the direct installation address. Click the Select Address button. Fill out the form that opens. The index will be inserted automatically. In the Name of the CCP installation location field, describe the location in more detail. Then enter information about your cash register model. Click the Select CCP model button and select a model from the list.
After selecting the model, a field for entering the serial number of the cash register will appear. This number can be found in the KKT passport, as well as on the nameplate located on the KKT body. Enter the number in the field and click Select.
When you enter the serial number and the fiscal registrar number in the taxpayer’s account, an automatic check for inclusion in the State Register of CCPs occurs. If the number is entered incorrectly (or if the device is not included in the registry), an error message will be displayed.
Then select the fiscal drive model and enter its serial number, which is indicated in its passport. Automatic verification also works here.
The next stage is choosing a fiscal data operator. If your activity does not match the activities listed in the fields, leave the fields blank and select the OFD from the drop-down list. The OFD TIN will be filled in automatically.
Click the Sign and Submit button. A warning appears indicating that a digital signature will be used.
To find out information about the status of the application for registration, follow the link or open the section Information on the passage of documents sent to the tax authority. All documents that were sent from this CEP are displayed here. Check the status of the Registration Application document.
When the application is processed, on the main page of the taxpayer’s account, again enter the section Accounting for cash register equipment.
Here there is a record that the cash register has been assigned a registration number. To view the CCP parameters, click on the assigned number.
To view and download the registration number assignment notice, go to the Application History tab and download the PDF document.
Step 2. Fiscalization. Utility for registering cash registers (ATOL)
After assigning a registration number, the cash register must undergo fiscalization. When you register online, you can do it yourself. To do this, you will need the data that was present in the application, so in advance, in separate windows, open detailed information on the cash register and the notification of assignment of a registration number.
Run the fiscalization utility. It is provided by the manufacturer of the fiscal registrar: in the example, the ATOL cash register registration utility is used.
If the cash register is connected via USB, it will detect itself. If under a different interface, go to the settings and specify the connection parameters. Click Register.
Check the date and time. If they differ from the time on your computer, then synchronize. If they match, click Next to go to the parameters input tab.
Now you will need the documents mentioned above: information on the cash register and a notification about the assignment of a registration number. To ensure that the data matches completely, copy it from the documents and paste it into the appropriate fields.
Enter the parameters of your OFD. Click Next.
On the next tab, specify the tax system. You can select several options at once. Click Next.
Please check that the information entered is correct. If there is an error, click Back and make changes. If everything is ok, click Run.
CCP registration takes place. A registration report will be printed on the check.
Return to the taxpayer’s personal account on the website nalog.ru. Click the Complete Registration button. Fill out the CCP registration report form that opens. Use the data from the report printed on the receipt when fiscalizing the cash register.
Attention! The law gives only one day to enter a fiscal indicator into the taxpayer’s personal account after fiscalization. The time and date on the form must match the receipt exactly.
Check the details and click the Sign and Submit button.
After registration, the cash register card will be available in the taxpayer’s personal account in the “Information on the passage of documents sent to the tax authority” section.
Step 3. Cash register registration card
After registering the cash register in the taxpayer’s personal account in the Information about the passage of documents sent to the tax authority section, an electronic cash register registration card will appear opposite your cash register. From this moment on, the cash register is legalized, and working with it is legal. The date of registration with the Federal Tax Service is the date the card is issued.
The card is signed with an enhanced qualified electronic signature. Changes are made to it when the parameters specified during registration are changed, as well as when the fiscal drive is replaced. When purchasing a used cash register, the cash register registration card is transferred to the new owner.
If necessary, you can obtain a paper copy from the Federal Tax Service. If the card is damaged or lost, a duplicate is issued. In this case, no fines are imposed.
Step 4. Registration of the cash register in the OFD
After receiving the registration card, working with the cash register is already legal, but not yet possible: it does not yet transfer data to the OFD (in the agreement with the OFD, which you have already concluded, there is no registration information about a specific cash register). To start online data transfer, you need to register the cash register in the OFD. This is the final step and it's very simple.
Log in to your OFD personal account.
Open the cash register tab, select Connect cash register.
In the Cash Register Registration window that opens, fill in all fields.
Take all the information from the registration report that was printed in the previous step.
In the Internal name of the CCP field, you can assign an arbitrary name to the FR.
Click Save. A message will appear indicating that the cash register has been successfully registered in the OFD.
Scenario 2. How to register a cash register with the Federal Tax Service
Although doing everything online is much easier and more convenient, registering a cash register with the tax office “the old fashioned way,” through the Federal Tax Service, is still possible and legal.
Attention! Use the printed one. The application on form KND-1110021 (old sample) does not contain the fields necessary to enter complete information about the online cash register (for example, model and FN number). Therefore, it is not suitable for registering cash registers.
If you are going to register a cash register through a branch of the Federal Tax Service, do not forget to take with you your cash register and financial tax passports, as well as a document confirming your authority in the organization. The law does not oblige you to provide these documents, but they may be needed to properly register the cash register with the tax office.
Today, the law provides for a general system for registering cash register equipment. Previously, registration of a cash register with the tax office for an LLC was carried out at the place where the cash register was installed, for an individual entrepreneur - at the place of registration of the entrepreneur. Now you can contact any Federal Tax Service. Registering a cash register for individual entrepreneurs and organizations is the same: you can submit an application to any tax authority.
The period for registering a cash register with the Federal Tax Service from the date of filing the application is 5 working days: according to paragraphs. 7 and 11 art. 4.2 of Law No. 54-FZ of May 22, 2003, the KKT registration card is issued by the tax office after the expiration of this period from the date of filing the application for registration.
The old method of registration - when you bring documents to the Federal Tax Service and then, on the day appointed by the employees, bring the cash register there for inspection and fiscalization - is still valid, it has not been canceled. But registering a cash register is much more convenient via the Internet. The possibility of remote registration is one of the noticeable advantages of the new CCP application system.
Where to print a cash register registration card
It is stored on the Federal Tax Service website in electronic form in the taxpayer’s personal account.
Where to find the CCP registration card:
- Open the “Cash Accounting” section.
- Click on the number of the required cash register.
- Click on the inscription “Download registration card”.
- The file will download to your computer and is ready to print. Format – pdf.
The card must be kept at the point of sale where the cash terminal operates so that it can be presented to the tax authorities during an audit.
What needs to be done before registering a cash register with the Federal Tax Service
Before registering a cash register with the tax authorities, a person who intends to use it must purchase cash register equipment. Now this can only be an online cash register, that is, a cash register that meets the requirements of Art. 4 of the Law “On the Application of Cash Registers...” dated May 22, 2003 No. 54-FZ, updated in connection with the introduction of online cash registers. Its main differences from the previously used cash registers are that it:
- connects to the Internet and ensures the transmission of sales information to the tax authority through the fiscal data operator in real time;
- is able to make payments using bank cards;
- has a fiscal storage of sales information that stores this data for a certain period and, like the cash register itself, is subject to registration with the tax authority;
- makes it possible not only to print all created documents (including those stored in the fiscal storage device), but also to generate them in electronic form;
- ensures the generation of documents with a specific (expanded compared to previously used technology) set of details, which are encrypted in a barcode.
The purchased cash register and the fiscal storage device for it (to be replaced as it is filled with information or expires) must be included in the relevant state registers. It is no longer necessary to have an agreement with the central service center for registration. But a mandatory condition for the use of online cash register systems is the conclusion of an agreement with the fiscal data operator.
Find out where and at what price you can buy an online cash register here.
To find out whether a cash register is needed for a “simplified person”, read the article “Is a cash register needed under the simplified tax system in 2019?” .
Where to get a cash register registration card for outbound trading
Sometimes sales are conducted outside the premises: on the street, in organizations, in transport. This is the so-called delivery and delivery trade. Its regulatory definition is given in the Tax Code of the Russian Federation (Article 346.27):
- Delivery trade – carried out at retail using vehicles and mobile equipment (automobile shops, trailers, etc.).
- Carry-out trade – also carried out at retail (from a tray, hand carts, etc.). The seller contacts the buyer in transport, on the street, in organizations.
Such trading also requires an online cash register. But not always - it depends on what goods are sold. The list of goods and types of business activities for which the use of a cash terminal is permitted or completely prohibited is specified in Art. 2 of Law No. 54-FZ. For all others, the use of a cash register is mandatory.
You need to contact the Federal Tax Service, where you can get a cash register registration card for away trade in the same ways as for sales in a stationary retail chain: take a paper application to a Federal Tax Service employee or send an application on the department’s website.
The only difference is that the application does not indicate the address for conducting trading activities. Instead, the legal address of the company or residence of the individual entrepreneur is written.
Features during operation
Let's also consider some features when working, namely what a registration address is, how to get it online and some other questions.
Fiscalization and accounting of cash registers
According to the amendments made to the legislation in 2021, registering a cash register is now possible only through an electronic application. Thanks to this innovation, the registration process has become easier for entrepreneurs.
This is due to the fact that there is no need to personally visit the tax authorities and waste time waiting in line.
To carry out fiscalization online, the owner of the cash register must have an electronic signature. It is analogous to a person’s personal signature.
On the official portal of the authority in charge of taxation, you will need to go through the registration process and submit an application for fiscalization. This can be done by certifying the document with an electronic signature.
After tax officials receive the application, they respond by sending the number assigned during registration. Next, the entrepreneur enters data on fiscalization into the cash register.
Electronic signature
Such a signature is represented by a method of encrypting information by which a person is identified.
When such a signature is affixed to a document in electronic form, its strength is equivalent to its paper counterpart. The signature may be recorded on electronic media. Typically, the media has a short service life of one year.
Mechanism of signature action
There are several types of signatures:
- simple;
- qualified;
- unskilled.
The qualified signature option is more secure; it is this type that is used when conducting transactions with the tax authority. Such signatures are formed in special organizations called certification centers.
For signing documentation regarding online cash registers, requirements are established that correspond to the type of signatures in question. To obtain such a signature, you need to contact a certification center. The locations of the centers can be clarified on the tax website. When applying, you must fill out a form.
Process of obtaining a signature
At the same time as the application, documents are submitted that confirm information regarding the applicant. Upon acceptance of the documentation, an invoice is issued for payment of services. After submitting the check, you can get a completed signature.
The finished product can be received by the person who contacted the center or his representative using a notarized power of attorney.
What to do if an error was detected during registration?
If a violation was discovered during registration of the cash register, this must be reported to the tax authority before the Federal Tax Service employees discover it.
When an entrepreneur reports a violation, the amount of the fine is reduced by three times.
You can report a violation in any form convenient for the entrepreneur. The nature of the violation must be indicated. The simplest and most convenient way to communicate is through your personal account. The documentation that must be attached to the application depends on the offense.
You can also avoid liability for violations by using online cash registers. To be released from liability, it is enough to voluntarily report it and eliminate it.
Outbound trade registration card
The CCP cannot be installed indoors in all situations and is tied to the location. This applies to the organization of mobile trade. The definition of this type of trade is enshrined in GOST.
It is understood as trade that is carried out outside a point that is stationary. When selling, there is direct contact between the seller and the buyer. This can be trading at home, in organizations, in transport, on the street.
In this case, a retail space is understood as a place that is specially equipped for the interaction of the seller with customers. The place must be spatially isolated and have commercial equipment. Entrepreneurs engaged in this type of trade are required to use cash registers.
The exception is when they use UTII. One cash register must be used. Even if there are several retail locations located at the same address, there is also one cash register.
When engaging in outbound trading, the obligation to go through the process of registering cash registers with the tax office remains. Documents provided:
- statement;
- cash register passport;
- technical agreement support.
Procedure for registering a cash register
When filling out the card at the installation site, indicate the legal address of the organization or the place of residence of the individual entrepreneur. The cash register must be able to operate without being connected to the electrical network. In the case when the type of trade in question is carried out without a cash register, it entails liability provided for by the Code of Administrative Offenses of the Russian Federation.
What is a registered address?
When filling out the application, you must indicate the address where the cash desk is registered. If the application is submitted by an individual entrepreneur, then he indicates the address where he is registered. The organization indicates its legal location.
Offline registration
To use the service online, you must go through the registration process on the official website of the tax authority. The registration process includes several steps:
- Passing authorization. The fields indicated in the photo are filled in.
Authorization window in the user's personal account - Filling out an application for online registration of cash register machines. To do this, go to the “Cashier” section and click on the link, which is reflected in blue.
Window for registering cash registers in the “My cash registers” section - Next, select the section related to filling out the fields manually.
Manual filling in information form - Fill out the form that opens.
Application form for registering a cash register
Fiscal data operator selection field - Upon completion of filling, check the correctness of the data entered and put an electronic signature, and then transfer it to the tax office. Signature form
- Wait for the report to be generated.
- Submit a report to the Federal Tax Service after receiving the number assigned during registration.
- Receive a card after checking the data.
Registration of cash registers is carried out in various ways, the most optimal of which is online application. In cases stipulated by law, this registration is mandatory.
