Letter with a list of attachments - how to fill out the document, example and sample

Why do you need to make an inventory of transferred documents?

An inventory of documents is necessary to record the fact of their transfer to the addressee, which can be either a government authority (IFTS, court, etc.) or a counterparty under the contract.
Drawing up an inventory is usually resorted to in situations where it is required to transfer not just one document (application, claim, certificate, etc.), but a certain set or set of documentation. When working remotely, it is necessary to exchange electronic documents with employees Start exchange

The inventory is most widespread when working with traditional paper documents. However, it is possible to compile an inventory when sending information electronically. Especially if this happens via regular email.

Standards for compiling an inventory of documents

There are no uniform legal requirements for compiling an inventory of documents. Therefore, depending on the purpose of submitting documentation, both unified forms (for example, when sending registered letters) and those developed by the receiving or transmitting party independently can be used.

In any case, the inventory must contain information about the type (name, details) of each of the transferred documents (for example, purchase and sale agreement No. 1 or personal income tax declaration for 2019) and the number of copies. Additionally, if necessary, other information may be indicated - about the number of sheets of each copy of the document, the total number of sheets of all documents specified in the inventory, recipients, reasons for transfer, etc.

List of register of documents for deductions

To the regular personal income declaration. persons are not required to provide documents. But to submit an application for a deduction, the register of documents will have to be filled out without fail. After all, the deduction is provided only along with supporting documents. We will understand all the features of the documentation and register for deductions of different types.

Property deduction

The list of documents required to submit form 3-NDFL to the tax office is not defined for an ordinary taxpayer. But according to the letter from the Federal Tax Service of the Russian Federation, there is still a certain register of documents that confirm the right to a property type deduction.

This notice specifies the documents that need to be attached to the 3-NDFL declaration form. These include:

• Agreement on the acquisition of real estate in various forms (purchase or sale, deed of gift, inheritance, etc.).
• Documents on payments of funds to the seller.
• Ownership of real estate, certificate of registration in the state register.
• Agreement on the transfer or acceptance of residential premises.
• Application for redistribution of compensation between husband and wife.
• Mortgage agreement and certificate of interest that has been paid, as well as a loan repayment schedule.
• Certificate filled out in form 2-NDFL.

All of the listed papers are submitted along with the declaration in form 3-NDFL.

Papers for 3-personal income tax on social deduction (inventory for the tax office)

To approve the right to a social deduction, the following documents may be required:

• Certificate of education (original and copy).
• Agreement for treatment at the clinic on an extra-budgetary basis (a photocopy of it is additional).
• Documents confirming all transfers made to charitable organizations.
• Documents on completed payments.
• Various types of receipts for medications.
• Permission issued by the educational institution (photocopy).
• Permission issued by a medical institution (photocopy).
• Extracts on receipt of medical prescriptions and their implementation.
• A document that can confirm that the applicant is related to the person who received treatment or training.
• Help 2-NDFL.
• If required, you must provide a document confirming information about full-time study.

Attention! The papers that are attached to the declaration of standard 3-NDFL for tax with losses on education must necessarily include copies of a certificate or other document that can confirm the right of the institution to carry out educational activities. If there are no licenses, a basic charter can be provided, which approves the status of the institution in which the process of acquiring knowledge takes place.

List of documents to be submitted to the tax office

When communicating with the tax authority, it is only necessary to draw up an inventory if the documents are transmitted in classic paper form. The legislation does not establish requirements for the form of such an inventory. Therefore, it can be compiled in any form. Moreover, the inventory can be drawn up as a separate document or included as part of a cover letter (clause 6 of Appendix No. 18 to the Order of the Federal Tax Service of Russia dated November 7, 2018 No. MMV-7-2 / [email protected] ).

ATTENTION

When sending documentation to the Federal Tax Service in electronic form, there is no need to create an inventory, because The composition of the documents in this case is recorded automatically by the corresponding software.

Receive requirements from the Federal Tax Service and send the requested documents via the Internet Connect

As for the contents of the inventory, it is advisable to reflect not only data on the documents being transferred (date, number, name, number of sheets and copies), but also information regarding the reasons for their transfer, as well as the sender and addressee. Thus, this inventory will additionally contain the details of the organization (IP) transferring the documents, as well as the number and date of the request or other document from the Federal Tax Service, in connection with which the documentation specified in the inventory is provided. It would not be amiss to number the documents being submitted in the inventory, and not just provide a list of them.

Such preparation of the inventory will help, in the event of any further claims from the Federal Tax Service (or questions during the consideration of the dispute in court), to quickly navigate the composition of the transferred documents and promptly submit the necessary explanations or objections.

Additional supporting documents

Print out the completed 3-NDFL tax return in 2 copies (only one-sided printing is allowed) and pay attention to the following:

• on the title page of the declaration, almost at the very bottom, on the right, above the block “To be filled out by a tax authority employee,” you need to indicate the number of sheets of supporting documents that you will submit along with the declaration;
• on the Title Page of the declaration, at the very bottom, on the left, in the block “I confirm the accuracy and completeness of the information specified in this declaration” - you must put a Signature and Date;
• on each printed sheet of the declaration, at the very bottom, starting with Section 1, you must put a Signature and Date.

You can find out what documents need to be attached to the declaration in the Tax Deductions section of our website.

In most cases, if the purpose of preparing a declaration is a tax refund, you need to attach a Tax Refund Application (form and completed sample below, in paragraph 1), as well as a certificate in Form 2-NDFL and documents confirming expenses.

You can submit a declaration to the tax office in person, through a representative by proxy, or by Russian post with a list of the contents.

Please also pay attention to our article: In what cases does the inspector have the right to refuse to accept a 3-personal income tax declaration

Additional documents that may also be needed along with the declaration:

1. Tax refund application Download the completed sample

In the case of preparing a tax return 3-NDFL for the purpose of obtaining tax deductions (tax refund), an Application for Tax Refund is also submitted along with the declaration.

If you filled out the declaration on our website, then after paying for it, the Application can also be filled out online in your Personal Account!

Please note the following:

1) on the first sheet of the Application, line-by-line data - amount to be returned, OKTMO Code and Budget Classification Code - you will find in Section 1 of the declaration you prepared;

2) after filling out the Application, click “Save as...”, otherwise the entered data may not be saved.

2. Register of supporting documents when submitting the 3-NDFL declaration Download the completed sample

In case of filing a tax return 3-NDFL, the taxpayer has the right to fill out and attach the Register of supporting documents (2 copies). If he does not do this, then the tax inspector himself will form one. Also, the inspector can prepare a new Register if there are any inconsistencies or errors in the Register provided by the taxpayer.

The Register provides additional fields where you can add other documents that are not directly named in it.

3. Inventory of the attachment Download the form Download the completed sample

If a 3-NDFL tax return is submitted by mail, the taxpayer is required to draw up an Inventory of Attachments in 2 copies indicating all the documents being sent.

4. Application for distribution of property deduction Download completed sample

In the case of preparing a tax return 3-NDFL for the purpose of obtaining a property deduction in connection with the purchase of housing in common joint ownership or in the sole ownership of one of the spouses and deciding to establish the proportion of which of the spouses will receive the deduction and in what amount, it is also necessary to attach a corresponding application on the distribution of deductions between spouses.

5. Agreement on the distribution of actual expenses Download the completed sample

In the case of preparing a tax return 3-NDFL in order to obtain a property deduction in connection with the purchase of housing in common shared ownership and a decision to establish the actual costs of the purchase of each of the owners, that is, which of the spouses will receive a deduction and in what amount, it is also necessary to attach relevant Cost Sharing Agreement.

6. Application for the distribution of property deductions regarding mortgage interest Download the form Download the completed sample

From 01/01/2014, taxpayers - spouses have the right every year anew, according to the Application, to distribute the actual mortgage interest paid, that is, to determine who will receive a deduction and in what amount. To do this, you must attach the appropriate Application for the distribution of interest paid.

Source: https://ndflservice.ru/dopolnitelnie-soprovoditelnie-dokumenti

Inventory of documents for transfer to the archive

When transferring documents to the archive for each case, an internal inventory of the documents included in it is compiled. The form of such an inventory is given in Appendix No. 27 to the rules, which were approved by order of the Ministry of Culture of Russia dated 03/31/15 No. 526. And the procedure for its preparation is described in sufficient detail in clause 3.6.17 of the Rules for the work of archives of organizations (approved by the decision of the Board of the Russian Archive dated 02/06/02 ).

In particular, it is indicated that the inventory must be drawn up on a separate sheet and signed by the compiler. The internal inventory contains information about the serial numbers of the case documents, their indexes, dates, headings and sheet numbers of the case. And at the end of the inventory there should be a final record, which indicates in numbers and in words the number of documents included in it and the number of sheets of the internal inventory. In this case, the specific content of documents in the “archival” inventory is not required to be disclosed. Since documents of the same type are placed in the case, a heading (name of the counterparty, full name of the employee, etc.) is sufficient.

Inventory of documents for transfer to another organization

The legislator has not established any special rules for preparing an inventory when transferring documents to a counterparty. Therefore, if the specific form of the inventory is not separately agreed upon by the parties (for example, as an annex to the contract), then it can be drawn up in free form. The main requirement is that the inventory must make it clear what, in what quantity, when, in connection with what, from whom and to whom it was transferred.

As in the case of the “tax” inventory, in addition to the actual details of the transferred documentation, it is worth supplementing the inventory with data on the grounds for the transfer (for example, making a reference to a clause in the agreement or correspondence), as well as an indication of the transferring and receiving parties. To certify the inventory, you must indicate your full name, position, affix the signature of the compiler and the date of compilation.

Exchange legally significant “primary data” with counterparties via the Internet. Free inbox.

Simple taxes

Please explain, can I get a tax deduction from the state if I purchased a house in the suburbs in 2021? I became a pensioner a year ago, but I’m still working. Please explain what documents need to be collected?

Good afternoon. Tell me what documents need to be filled out and prepared and from whom are the documents submitted from the husband or wife? We sold the apartment in 2021. (was owned by the husband), and purchased an apartment within a month in 2021 (recorded as the property of the wife). My husband owned the old apartment for less than a year. Sale and purchase were carried out for the same amount (RUB 2,060,000).

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