Form T-8 is nothing more than a unified written order to dismiss an employee according to a standard established template. This document is drawn up on the basis of a written statement from the employee about the desire to terminate the employment relationship with the employer. This statement must be written at least two weeks before the employee finally leaves his place of work.
It should be noted that the T-8 form is not strictly required when drawing up a dismissal order; each organization can develop its own form or write this document in free form.
The main thing that, in any case, should be contained in it is the name of the company, personal data of the person being dismissed, the reason for dismissal (according to the Labor Code of the Russian Federation), the signature of the director (or an authorized person) and the signature of the employee.
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Who draws up the dismissal order in form T-8
As a rule, in most enterprises, the form is prepared by an employee of the personnel department, who, after filling it out, passes the document to the manager for signature. Sometimes, if the company is small, the director of the organization himself can issue the T-8 form. After entering all the necessary information and the manager’s signature into the form, the dismissed employee must read the order and also put his signature on it.
Based on the T-8 form, entries are made in the employee’s personal card, in his work book, and the corresponding calculations are made in the accounting department.
Why do you need the T-8a form if you have the T-8?
Indeed, it is possible to issue “dismissal” orders for the required number of employees in all cases using the T-8 form. It is very convenient, but has a drawback: it can only be compiled for one employee.
While even in many small enterprises, not to mention medium or large ones, cases of dismissal of several employees at the same time are regularly observed. In this case, it may be more appropriate to use a “collective” order - drawn up in the T-8a form.
The information about the dismissed employees is reflected in it practically the same as in the “personalized” order T-8 - just more compactly, in the form of a table. It thus records (for each employee):
- FULL NAME;
- Personnel Number;
- the department from which the person is leaving;
- position (and related characteristics - rank, qualification class);
- details of the employment contract;
- date of termination of the employment contract;
- grounds for termination of the contract;
- details of the document on the basis of which the contract is terminated.
Document header
The first thing that needs to be entered into the T-8 order form is the full name of the company in which the employee worked, with a mandatory indication of the organizational and legal status (IP, CJSC, LLC, OJSC).
After this, the number of the dismissal order (according to internal document flow) and the date of its preparation are indicated here. It is always issued on the employee’s last working day. On the same day, the employee must be given all his documents (work book, diploma, etc.), as well as pay the estimated wages, including severance pay, vacation compensation, and other payments due by law.
In the line just below, about termination of the employment contract, you need to indicate the date of conclusion of the fixed-term employment contract.
Attention: this line must be filled out only when the contract was fixed-term, otherwise it should be left blank, and instead make an entry in the “Dismiss” field (day, month and year of dismissal).
Thus, here you need to choose one of two options.
Form t 8a sample filling
The order of dismissal considered in the article, Form T8, is a sample filling out that will look like this.
LLC "Mir"
St. Petersburg, Karl Marx Ave., 3 bldg. 1
Order
about the dismissal of an employee
terminate the concluded labor agreement dated December 11, 2010 No. 202P
dismiss an employee on February 11, 2021
Employee: Evklidov Andrey Aleksandrovich report card number 22123-87
Structural unit: Garage at the organization
Position: Driver mechanic
Grounds for termination
Between citizen Evklidov A.A. and MIR LLC, a labor agreement was concluded on December 11, 2010. valid for 6 years, until 02/11/2017 for the position of driver mechanic in the garage structural unit. Consider this person dismissed due to the expiration of the employment agreement on 02/11/2017. without its extension.
Head of the company: Director of MIR LLC Surikov Evgeniy Olegovich Surikov
I have read the decision in the order: Euclidean December 11, 2021
The specified order to terminate the employment contract, form T8, has a general form. Additional information may also be entered into it if the contract is terminated by a court decision or in accordance with a medical examination passed by the employee. Additional documents on the basis of which this decision was made may also be attached to the form. If this happens, the list of attached documentation is indicated in the document itself.
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Employee details and grounds for dismissal
This part concerns basic information about the employee, as well as the reasons for his dismissal.
First, enter the last name, first name, and patronymic of the dismissed employee (without any abbreviations, in the genitive case). Nearby, in the appropriate cell, is placed the personnel number assigned to the employee upon employment.
Then the structural unit (or name of the department) to which the employee belonged in this organization is indicated, and his position is entered.
Next, the basis for termination of the employment contract (dismissal) is entered. Here you need to indicate the reason for dismissal strictly in accordance with the Labor Code of the Russian Federation. Most often, paragraph 3 of Article 77 of the Labor Code of the Russian Federation fits here (at your own request).
The basis for the order is a document according to which the employee’s employment contract is terminated or dismissal occurs (here it is necessary to indicate the type of document and the date on which it was drawn up). As a rule, this is a personal statement on the part of the person resigning, but there may be other evidence, for example, a medical report, a summons to the military registration and enlistment office, an official note, etc.
Form and sample order for dismissal of an employee
For 2021, there are no strict requirements or restrictions on the form of the dismissal order; you can use any order form, including the form that was developed at the enterprise. Along with this, there is also a single form T-8 (as well as T-8a), which is still used in most cases. It is quite simple, convenient and suitable for almost all cases, regardless of why the employee decided to terminate the employment contract.
Form T-8: video instructions for filling out
The standard form for a dismissal order in form T-8 is filled out in cases where we are talking about the dismissal of one employee (regardless of the reason that prompted him and/or the employer to make such a decision).
A ready-made example of filling out a dismissal order in Form T-8 is given below.
The document reflects the following information:
- Company name.
- Codes for OKUD and OKPO.
- The name of the document, its number and date of execution (publication). Any numbering can be chosen – for example, continuous throughout the entire calendar year. And the actual date is taken - i.e. exactly the day that is considered the last working day (at the same time this is the date of dismissal).
- Next, the subject of the order is specified separately in the sample – i.e. about the employee’s dismissal (date), as well as information about the date of signing the employment contract.
- Then write down the full name of the person leaving, personnel number, department (for example, sales department), and the full name of the position (for example, department manager).
- The following is the name of the paragraph, part and article number of the Labor Code, in accordance with which the decision to dismiss was made. The official formulation of the reason is given from the code.
- Then they refer to the basis - written confirmation from the employee (i.e. his resignation letter and the date of preparation).
- Next, the head of the company (or the specific branch where the employee worked) puts his signature, a transcript of the signature, and also indicates the name of the position (for example, “director”).
- Below is a line stating that the person resigning has read the text of the order and the date of familiarization is set (this is also his last working day). The fact of familiarization is certified by a personal signature - i.e. such confirmation is mandatory.
- At the very end of the document there is a line with a note about the motivated opinion of the trade union - it is filled in only according to the actual situation (if there is no such body or there are no grounds for expressing an opinion, nothing is entered in these lines).
The signature of the manager and employee in the dismissal order (regardless of the selected sample) is required. At the same time, affixing a seal is not mandatory (even if the company uses it in its work). However, the presence of a print is not a violation of design - i.e. the final decision rests with the manager.
Detailed video instructions for placing an order:
Form T-8a
Like Form T-8, an order in Form T-8a is drawn up regardless of the reason for dismissal. However, in this case we are talking about registration of 2 or more employees (and T-8 is drawn up only for 2 people). The form is filled out in exactly the same way, but it is presented in table form.
The tabular part can be increased according to need. Moreover, if empty columns remain, they are not filled in or crossed out in any way, but simply ignored, as shown in the design example below.
As for the seal, it is also affixed or not affixed at the discretion of the manager. The signatures of all resigning employees and the signature of the head of the company (or branch) as a representative of the employer are required.
Signatures of the parties
After entering the basic information, the order must be submitted for approval to the director of the enterprise, who, with his signature, gives the order legal force.
And after signing by the head of the organization, the order must also be familiarized to the employee against signature. If the employee’s signature is missing from this document, the employee can subsequently challenge his dismissal in court.
If there is a trade union body at the enterprise, you should also put its mark on this form.
After completing the T-8 form, the first copy of the order remains in the organization’s archive, the second is sent to the accounting department, where the final financial settlement with the employee is made.
If the employee was a financially responsible person, then this order must be accompanied by a document stating that there are no material claims against him.
In addition, if a former employee wishes to receive copies of internal documents related to his work at the enterprise (orders of employment, transfers to other jobs, etc.), they must be issued within three days from the date of writing the resignation letter. All copies must be certified by responsible persons.
Download the dismissal order, sample filling and form for 2021
Order of dismissal form in form T-8 download free in Word format for 2021.
Download the order form on form T-8 in Excel format.
Download the order form for the dismissal of a group of persons according to the T-8a form in Word format.
Order of dismissal at own request sample 2021 – form T-8, free download in Pdf format.
Download an example of filling out a dismissal order using Form T-8a for several employees in Pdf format.
Extract from the dismissal order
The extract contains condensed information corresponding to that indicated in the main document. The employer must issue it or a copy of the order itself within three days after receiving the employee’s request. A more concise indication of the information given in the order may be required by the employee if he wants to hide confidential information. The contents of the T-8 form relate to personal data about the employee, and in the extract he has the right to ask to reflect only the information that he needs. In order not to redo the extract multiple times, allow the employee to familiarize himself with the draft document.
The extract has legal force if it contains:
- Name of the organization;
- name of the document and date of issue;
- details of the form in T-8 form;
- information that the former employee needs;
- Full name and position of the person who signed the order (the signature of the general director is not required on the extract itself).
- signature of the person certifying the extract and the inscription “Correct”.
An extract from the order or a copy of the order itself, issued to the employee, is certified by the seal of the organization or the personnel department.
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