FSS personal account of a legal entity, how to connect, registration

In your FSS personal account you can receive various services from the Social Insurance Fund of the Russian Federation. All insured citizens of Russia can access it with the help of State Services. For ease of use, two separate accounts have been created on the official website of the FSS. One of them is intended for individuals, and the other for legal entities.

In your personal account you can use the following services:

Calculation of the approximate cost that you should be paid for a certificate of incapacity for work. You can do this using an online calculator.
Obtaining information about sick leave. They can also be printed.
View information about benefits and direct payments, the certificates of which can be printed.
View data on birth certificates.
Receive information about applications for technical equipment, rehabilitation programs and sanatorium treatment.
Submit a request to the FSS and find it in a convenient search form.

Registration of the FSS personal account

Registering in your FSS personal account is very simple. Before starting work, it is recommended to study the capabilities and functionality of the system.

To register and log into your personal account, you need to open the official FSS website and choose one of three options:

Office for the insured employee.
Office for the policyholder.
Office for ITU.

After opening the “Registration” section, you must enter the personal data of the individual: full name, phone number and email address. You can add registration after preliminary registration of the policyholder on the State Services website. After checking the data, the service will assign an individual access code. You can receive it by registered mail or at an identified center. You can choose the option that is convenient for you.

Using your password, you will log into your personal account. In your FSS personal account, you can add an organization this way:

To add an organization and start working, a legal entity needs to open a personal account and fill out the organization’s data in Form 4.
After you click next, the account activation section will open. You need to come up with a complex password to protect your personal account from hacking.
The activation link will be provided after checking the data within 24 hours. After clicking on the link, an electronic portal opens where you can log in to your FSS personal account. To log in you need to enter your username and password.
In the “Profile” tab, you need to open the “Organization” section, and then “Add”.
An active certificate will be loaded, which allows you to submit a policyholder report through your FSS personal account. Each user has an individual certificate. If it is replaced, you need to enter new data.
You can fill in the data in the “Profile” section: TIN, KPP, OGRN, name and address of the organization. In addition, you need to select the Social Insurance Fund with which you will work. Then click the "Save" button.
In the personal account menu, you need to select “Application” and print the form. To complete the activation, you need to contact the fund with this application. Within up to 5 working days, you will be provided with all the features of your personal account, and in the “Profile” tab there will be about.

Is it necessary to register a personal FSS account through State Services?

Remote interaction with government agencies and supervisory authorities has already been implemented in many areas. Undoubtedly, this method saves a significant amount of time and labor resources. If all personnel in an organization provide only paper certificates of incapacity for work, the creation of a personal certificate is not mandatory. However, its presence will greatly facilitate the life of a responsible accountant.

In turn, the personal account of a legal entity on the FSS website will allow:

1. Work with electronic sick leave certificates:

Receive information on certificates of incapacity for work;
View sick leave and print them if necessary;
Correct the section filled out by the employer. In particular, enter information and correct errors;
Download data in XML format to transfer it to the organization’s accounting program. For example, 1C: Enterprise and others.
Checking the authenticity of electronic and paper sick leave provided by employees.

2. Request confirmation of OKVED.

3. Clarify the status and search for electronic tax records for the selected period by file name.

4. Receive information about “Direct payments” of benefits from the Social Insurance Fund.

5. Study the log of errors and exchanges between the Foundation and the organization. At the same time, having the opportunity to upload the desired period to a file.

6. Have access to a list of victims at work as a result of occupational diseases or accidents.

7. Create requests to the Fund and receive responses from it.

How to log into your FSS personal account

To enter your personal account on the FSS website, you must enter your login and password. If you have an ESIA password, you can immediately log in to your personal account.

Through State Services

If you have previously registered in your personal State Services account, then you will not have any difficulties logging in. You need to open the official website of the FSS and go to the “Personal Account” section, then select “Insured Person’s Account” and click “Login to the FSS Personal Account”. A window will open for you to enter your username and password.

You can log in to the FSS in several ways:

By mobile phone number;
By SNILS number;
By email address;
Using an electronic signature key.

If you have already registered on the State Services portal, then you can choose any of the first 3 options. For example, a SNILS number, email address or phone number as a login, and the password will be the one you use when logging into the State Services website. Additionally, you do not need to register on the FSS website.

An electronic signature is a cipher that can replace a paper signature. In addition, you get the opportunity to use various electronic services and sign digital documents. You can create an electronic signature on the State Services website. After entering all the data, you need to click “Login” and your FSS personal account page will open.

Identity confirmation at State Services

To obtain a confirmed account in the Unified Identification and Information System of State Services, you must go through the following procedures:

Obtaining a simplified account. To do this, you need to log in and provide your personal information. By entering the code received in the SMS message, the user enters the system and receives a simplified account.
Receiving a standard record. To do this, the profile data should be supplemented with information about your passport and SNILS details. After verification, which lasts several days, the account will receive the “Standard” status.

You can complete the registration procedure in one of the following ways:

Using online banks, if the person registering is a client of Sberbank, Post Bank and Tinkoff Bank;
By visiting Russian Post offices to create an application to receive an identity confirmation code by letter;
By visiting Service Centers in your locality, a list of which is on the website www.gosuslugi.ru.

You can check the status of your State Services account in the “Personal Data” section by opening the block with information about the account status.

After the registration on State Services is confirmed, the citizen can use all the capabilities of the portal, as well as go to the FSS personal account.

Login to the ITU office

Users of the ITU personal account are specialists of this institution. To use its functionality, you must have experience in the field of modern operating systems

Users of the LC are specialists from the ITU institution. To operate the personal computer, the user must have experience working in modern Windows operating systems and Internet browsers.

To start working, the user needs:

Follow the link www.cabinets.fss.ru;
Select the “ITU Account” tab on the main page and click “Login”;
Enter your username/password pair and log in to the site.

If the authorization procedure is completed correctly, the browser work area will display the ENL of insured persons who are referred to a specific ITU institution, personal settings and a sick leave log.

Login to the personal account of the FSS of the insured

After receiving a login, which is usually the user’s e-mail, phone number or SNILS, and a password, which is created independently and sent to the UAIS State Services, you can begin authorization in the insured’s personal account. To do this you need to do the following:

go to the above address of the Internet portal of the FSS of the Russian Federation;
activate the “Account Login” service for a person insured by the employer;
select one of the identification methods in the UAIS State Services and enter the necessary personal data.

The UAIS provides for the use of the phone number or e-mail of the insured person as a login in the first case, and SNILS in the second. You must also indicate the password received during the registration procedure on the State Services website.

Why does the policyholder need a personal FSS account?

Almost all organizations have created personal accounts for the convenience of providing services. An insured citizen or policyholder can use the Social Insurance Fund online.

The FSS personal account makes life easier for an accountant and the head of a company. Previously, all actions had to be performed manually, filling out a lot of paperwork, and submitting documents to the Social Insurance Fund. Now you can do everything electronically and you don’t need to visit the FSS office to transfer documents. Of course, such a service is very convenient.

In your personal account you can store all the necessary information on a medium. Now you don't need to look for forms or worry about losing them. All documents that were sent to the FSS can be viewed at any time in your personal account. If necessary, you can find the policyholder's form using individual data or a unique number.

How to register a company and create a personal FSS account?

By the way, it will not be possible to immediately add a company to the register and gain access to the FSS personal account through State Services. Since, primary actions are carried out on behalf of an individual and his confirmed account on a single portal. This may include:

Director of company;
Representative;
Confidant.

Thus, before registering an organization, the general director will need to go through the process of personal registration at the State Services. Including checking the accuracy of the information provided, as well as confirming your identity.

If the director has previously gone through this procedure on his own as an individual, then there is no need to re-register with his data.

Registration of an individual entrepreneur with the Social Insurance Fund as an employer

Until 2021, all employers had to independently register with the Pension Fund and Social Insurance Fund. But now the situation is different - the Federal Tax Service is in charge of administering insurance premiums. Do I need to register an individual entrepreneur as an employer somewhere in 2021? Or does registration happen automatically?

Who should register

Registration of an individual entrepreneur with the Social Insurance Fund as an employer is mandatory in two cases:

When concluding an employment contract;
When concluding a civil law contract or an author's contract, if its terms provide for the payment by the customer of contributions to insure the performer against accidents.

What about individual entrepreneurs’ contributions for themselves? An individual entrepreneur is not required to pay insurance contributions for his social insurance, but can do so voluntarily. However, given that an individual does not have the right to conclude an employment contract with himself, registration of an individual entrepreneur with the Social Insurance Fund as an employer does not occur in this case.

In order for an entrepreneur to receive payments for temporary disability or in connection with maternity, he submits a special application for voluntary insurance of an individual to his FSS branch. Moreover, in order to receive benefits in the current year, contributions must begin to be paid in the previous year.

Registration procedure

So, if you have entered into your first employment or civil contract with an employee or contractor, then you need to submit an application to social insurance for registration as an employer. The deadline for submitting documents is no later than 30 calendar days from the date of conclusion of the contract.

In accordance with the Order of the Social Insurance Fund dated April 22, 2019 N 125, the mandatory list of documents for registration of an individual entrepreneur includes:

Application in the prescribed form;
A copy of the policyholder's identity document (passport of an individual entrepreneur);
Copies of the employee’s work record book or concluded employment contract;
Copies of a civil law agreement or an author's order agreement, if the conditions provide for the payment of insurance premiums for injuries.

Copies of documents are certified by an enhanced qualified electronic signature (when submitted via the Internet) or by FSS employees when verified with the originals. Depending on the type of contract concluded, an application for registration of the policyholder with the Social Insurance Fund is submitted using different forms.

For an employment contract:

Application form (approved by Order of the Social Insurance Fund dated April 22, 2019 N 215).

For a civil contract:

Application form (approved by Order of the Social Insurance Fund dated April 22, 2019 N 215).

Documents must be submitted to the social insurance department at the place of registration of the individual entrepreneur. If you have access to the State Services portal, you can register by submitting documents remotely.

Confirmation of registration

After receiving the documents, the Social Insurance Fund, within three working days, assigns the individual entrepreneur a registration number and subordination code, and also enters information about him in the register of policyholders.

All this data is indicated in the notice of registration of an individual entrepreneur as an insured, which is sent in the manner specified in the application (in person, by mail or electronically). In addition, another notification is issued - about the amount of accident insurance premiums, which depend on the professional risk class of the individual entrepreneur’s activities.

If documents for registration of the policyholder are not submitted within 30 days from the date of conclusion of the first contract, the entrepreneur will be fined under Art. 26.28 of Law No. 125-FZ of July 24, 1998.

The amount of the fine depends on the length of the delay:

Up to 90 days inclusive - 5,000 rubles;
More than 90 days - 10,000 rubles;

Registration in individual entrepreneur funds without employees

As you know, registration of insurance premium payers (including individual entrepreneurs) is carried out by two funds: the Pension Fund and the Social Insurance Fund.

The tax office independently transmits information about the new entrepreneur to its colleagues from the Pension Fund. They, in turn, are obliged to register the entrepreneur and assign him a registration number. Three days are allotted for this (paragraph 2, clause 1, article 11 of the Federal Law of December 15, 2001 No. 167-FZ “On Compulsory Pension Insurance in the Russian Federation”, hereinafter referred to as Law No. 167-FZ). As a result, representatives of the Pension Fund must send the entrepreneur a document confirming registration with the Pension Fund of the Russian Federation as an insurer (paragraph 6, paragraph 1, article 11 of Law No. 167-FZ).

As we can see, a registered individual entrepreneur without employees should not submit any documents to the Pension Fund. Registration is carried out without his participation (through the exchange of information between the Federal Tax Service and the Pension Fund of Russia).

While an individual entrepreneur does not have employees, he is not obliged to pay “for himself” insurance premiums for disability and maternity to the Federal Social Insurance Fund of the Russian Federation (Part 5, Article 14, Federal Law of July 24, 2009 No. 212-FZ “On Insurance Contributions”). Insurance premiums for insurance against industrial accidents and occupational diseases “for oneself” are also not paid.

Only those individual entrepreneurs who have entered into an employment contract with an employee are subject to registration with the Social Insurance Fund (clause 3, part 1, article 2.3 of the Federal Law of December 29, 2006 No. 255-FZ “On compulsory social insurance in case of temporary disability and in connection with motherhood”, hereinafter referred to as Law No. 255-FZ).

It turns out that an individual entrepreneur without employees is not required to visit the Social Insurance Fund and register. The only exception is the case when an individual entrepreneur wishes to receive benefits for temporary disability and maternity. In this case, he can voluntarily formalize relations with the fund. To do this, you need to submit a corresponding application and a copy of your identity document to the Social Insurance Fund at your place of residence (clause 12 of the Administrative Regulations, approved by order of the Ministry of Labor of Russia dated February 25, 2014 No. 108n). However, we repeat that this is his right, not his obligation.

Calculator for calculating temporary disability benefits 2021

To calculate sick leave on the Social Insurance Fund website, click on the “Benefits” tab, then “Calculation of temporary disability benefits.”

To calculate sick leave on the Social Insurance Fund website in 2021, you must enter information about the period of illness, select the type of disability, treatment regimen and type of sick leave, the employee’s length of insurance, etc. on the “LN details, calculation conditions” tab.

To continue calculating sick leave in 2021 on the Social Insurance Portal, you must fill out information about earnings based on data from the employee’s personal account, as well as certificates issued by previous employers.

In addition, it is necessary to calculate and enter into the calculator the days excluded from the calculation. Next, to calculate sick leave online, click the “Calculate” button. The Social Insurance Fund system will calculate sick leave automatically and issue the amount of benefits payable by the employer and reimbursement from the Social Insurance Fund.

Registration of Limited Liability Companies in the Social Insurance Fund

Before applying for registration with the Social Insurance Fund, an organization must register with the main regulatory government body - the Federal Tax Service. After the registration process at the local branch of the Federal Tax Service, which takes no more than five working days and receipt of all title documents, the founder of the LLC must be registered with the Federal Tax Service.

Important! Unlike an individual entrepreneur, an LLC is required to register with the Social Insurance Fund, regardless of the number of employees. Quite often this is exactly what happens – the role of the employee is the founder and director rolled into one.

Application deadline

In order to register with the Social Insurance Fund, an LLC is given a rather limited period - only ten days. In case of delay, the organization may be fined in the amount of 10,000 rubles. In addition to the organization itself, an official, in particular the director of an LLC, may also be subject to monetary punishment.

Package of documents

Writing an application in accordance with the template established by law.
A passport, if the director submits documents in person, or a notarized power of attorney, if an authorized person submits the application for the director. Most often, this is the chief accountant.
Certificate of registration of the LLC with the tax service (TIN and KPP).
Certificate of state registration of LLC.
Statistics codes from Rosstat.
An extract of information from the Unified State Register of Legal Entities, which must be issued no earlier than 1 month.
Copies of passports of hired personnel (page with personal data and page with registration address) and copies of employment contracts or copies of work books (first and last sheet).

Before submitting documents, it is advisable to clarify the list at the territorial office of the FSS. According to the law, the registration procedure with the Social Insurance Fund should last no more than five days.

Registration and adding an organization

Registration and further actions of a legal entity in the Social Insurance Fund system, as well as registration of an insured person, are not difficult. Before starting work and offering employees the opportunity to issue virtual sick leaves and certificates, you should familiarize yourself with the service.

Registration in LC

To complete the registration procedure, you need to go to the official FSS portal

For the insured (employee).
For the policyholder (legal entity).
For ITU.

After selecting the policyholder’s account, you go to the “Registration” tab, where you need to enter personal data: mobile number, initials, email address. Without pre-registration of a legal entity on the State Services , the opportunity to add a company will not be provided.

Adding an organization

After standard verification of the information received, a personal access password will be assigned. It can be picked up at a specialized office or received by mail. The right to choose the most comfortable method belongs to the legal entity registering the account. Using this code, the employer has the opportunity to log into the personal account and use its functionality.

To add an organization, a legal entity needs to follow the link in the personal account https://fz122.fss.ru and enter the necessary information about the company in a special form.
The Next button will take the user to the activation page. It is recommended to come up with a complex password that will provide protection against hacking.
An activation link will be sent to the specified email address. Having completed the transition, the legal entity will be on the login page of the Social Insurance Fund's account. In order to log into the system, you must specify the username and password received during registration.
In the “Profile” section of the personal account, you need to go to the “Organizations” tab and click the “Add” button.
In the “Authorized” section, a valid certificate is loaded, which allows you to transfer reports to a legal entity in the system. Each user has a personal certificate. In case of replacement, it is very important to change the old information to the new one.
In the “Profile” section you must indicate the company name, INN, OGRN, KPP and address. It is also necessary to clarify the branch of the Social Insurance Fund with which the legal entity will cooperate. The entered data must be saved.
In the FSS personal account menu, you need to select the “Application” item and print out the document. To complete activation in the FSS system, it must be transferred to the Foundation. During the week, the fund will provide a full range of services for comfortable work in the service.

FSS confirmation of type of activity 2020

The Social Insurance Fund approves your contribution rate “for injuries”, based on data about your main type of activity. The main type of economic activity is considered to be the one that, based on the results of the previous year, has the largest share in the total volume of products produced and services provided (clause 9 of the Rules, approved by Government Resolution No. 713 of December 1, 2005).

To confirm the main type of activity, the following set of documents is submitted to the territorial body of the Social Insurance Fund where the policyholder is registered, on paper or electronically (clause 3 of the Procedure, approved by Order of the Ministry of Health and Social Development dated January 31, 2006 No. 55):

Application for confirmation of the main type of economic activity;
Certificate confirming the main type of economic activity;
A copy of the explanatory note to the balance sheet for the previous year (except for insurers - small businesses).

To confirm the type of activity in the Social Insurance Fund in 2021, the application form is the same as in 2021.

Confirmation deadlines

To confirm the main type of activity for 2021, documents must be submitted to the Social Insurance Fund no later than April 15, 2020 (clause 3 of the Procedure, approved by Order of the Ministry of Health and Social Development dated January 31, 2006 No. 55).

What happens if the type of activity is not confirmed?

If you do not send documents to the Social Insurance Fund within the established time frame, the tariff will still be set for you. It will correspond to one of the types of activities that you entered into the Unified State Register of Legal Entities and have the highest professional risk class. The actual conduct of such activities will no longer matter (clause 13 of Government Decree No. 713 of December 1, 2005).

With this option of tariff approval, a notification from the Social Insurance Fund will be sent to you before 05/01/2020 (clause 5 of the Procedure, approved by Order of the Ministry of Health and Social Development dated 01/31/2006 No. 55).

There is no responsibility for failure to confirm the main type of activity in the Social Insurance Fund. Therefore, an organization that has the highest professional risk class of all types of activities listed in the Unified State Register of Legal Entities, does not exceed the class for the main type of activity, may not issue documents for the Social Insurance Fund. After all, regardless of whether such an organization submits documents to confirm the tariff to the Social Insurance Fund or not, the tariff will be set to it the same.

Forms for submitting reports to the Social Insurance Fund

An electronic report in Form 4-FSS is submitted by organizations where the average number of employees exceeds 25 people. The same applies to newly created or reorganized companies (Article 22.1 of the Federal Law of July 24, 1998 No. 125-FZ).

Individual entrepreneurs who have entered into employment contracts with employees are also required to pay contributions and submit reports in Form 4-FSS. The deadlines for submitting the report are the same as for organizations.

Submit electronic reports via the Internet. The Kontur.Extern service gives you 3 months free of charge!

Try it

Please note that if an individual entrepreneur has concluded a civil contract with an employee, then he is not required to register with the Social Insurance Fund, pay contributions and submit reports.

How to reimburse expenses to the Social Insurance Fund

Regarding social expenses, the employer is the insurer. Organizations transfer benefits for temporary disability and maternity, after which the Social Insurance Fund compensates for these expenses.

The compensation process itself is structured like this: the company acts as an intermediary between social insurance authorities and its employees, paying for insured events. At the end of the month, the policyholder calculates insurance premiums and transfers them to the Federal Tax Service.

If during the reporting period (the same month) expenses were incurred for temporary disability and maternity benefits, the organization reduces the monthly payment by the amount of these expenses (Part 2 of Article 431 of the Tax Code of the Russian Federation). At the end of the quarter/half-year/year, a reconciliation is carried out to identify debts and overpayments. Overspending is subject to reimbursement.

What is overspending in this case? This is the excess of actual employee benefit costs incurred over the final accruals. This amount requires compensation, which is carried out either in the format of offsetting the overpayment against future periods, or in the form of returning real money to the policyholder (Article 4.6 255-FZ of December 29, 2006).

What is the main difficulty? By way of refund. Previously, all operations were carried out through the Social Insurance Fund - payment of contributions, reimbursement of expenses, and reporting. Since 2021, payments and reports go through the Federal Tax Service, and compensation continues to be controlled by social insurance. At the same time, direct refund of money is also carried out by the Federal Tax Service.

The general procedure for mutual settlements looks like this:

The policyholder submits an application for reimbursement of expenses to the Social Insurance Fund.
Social insurance examines the documents, simultaneously requesting from the Federal Tax Service information about the policyholder’s debts and overpayments.
The insurance authority makes a decision on compensation and sends a notice to the policyholder.
Social insurance informs the Federal Tax Service of the need to transfer compensation to the policyholder.
The Federal Tax Service transfers the specified amount to the policyholder's current account.

It turns out that the decision to allocate funds is made by social insurance, and compensation is paid by the tax inspectorate. If the policyholder wants the regulatory authorities to make a positive decision and reimburse all expenses for benefits, he must provide only reliable information, correct calculations and complete justifications.

How to calculate disability benefits

Russian legislation states: any employee has the right to receive benefits for temporary disability by providing the employer with evidence of such disability.
First of all, this is, of course, a correctly drawn up certificate of incapacity for work. The law requires an accountant to calculate sick leave in this way :

Calculate the employee's average daily salary.
Compare the amount received with the limits established by the Social Insurance Fund.

For details, see the material “Maximum amount of sick leave in 2021.”

Determine the percentage of payment by calculating the employee’s length of service.
Calculate benefits by multiplying average daily earnings by the number of sick days. In this case, the Social Insurance Fund will reimburse sick leave starting from the 4th day, the first 3 are paid by the employer.

An example of calculating benefits is in the article “Accrual of sick leave - an example.”

In addition, sick leave for caring for a sick relative or for pregnancy has its own calculation features. Accounting errors in this case are not uncommon. As a result, the calculation of sick leave by the Social Insurance Fund employee shows data that differs from the employer’s data, and the latter begins to have disputes with both employees and social insurance.

Application “Social Navigator”

Recently, the FSS launched an application that allows you to use the functionality of your personal account from a mobile device. The service contains the following features:

Calculator for calculating social benefits (disability, parental leave, etc.);
Information on options for sending documents to the Fund to receive social payments;
Tracking the stages of consideration of the submitted application;
Information about nearby socially significant objects.

You can use the “Social Navigator” service by installing it on your cell phone or tablet. But work to improve it continues and updates and new features are added periodically.

Functions for legal entities

Of all the tabs, the user will always be able to work with only three:

“Information about the Policyholder.” It's in the top right corner. In it you can find basic information about the state registration of the company and registration with the Social Insurance Fund.

"Requests to the Foundation." It contains all correspondence with the FSS.
"Instructions for work." Here you can find information about using the service.

The remaining sections will remain empty until electronic document flow begins.

The section “Certificates of Incapacity for Work” contains electronic sick notes. Until their reception is organized, there will be no information about them. As soon as their receipt is established, the date, personal data, etc. will be immediately available for each sick leave.

The “Accidents and Occupational Diseases” section will also contain information about affected employees.

The “Register Log” displays the information that the user transmitted to the FSS gateway.

The “Data Exchange Log” presents reports in tabular form on the sending of information to the FSS gateway. This section is mainly intended to eliminate errors in information for the Social Insurance Fund - it is handled by specialists in the policyholder’s software.

Another tab – “Benefits Journal” – displays in tabular form information about cash benefits received by employees from the Social Insurance Fund. The user can filter the information being viewed by the employee’s personal data, personal identification number, SNILS, or benefit status.

In your “Personal Account” you can view the notifications sent. To do this, click the icon with three dots in the upper right corner and select the “Notifications” item.

How to get an electronic sick leave certificate in your FSS personal account

An employee can independently choose in what form a sick leave certificate will be issued to him. It is recommended that you first ask your accountant if he can accept the document in electronic form. If an employee decides to use a new service, but his organization does not yet accept such documents, then he will have to issue a sick leave certificate in the usual form.

In this case, the clinic must cancel the submitted form and issue a paper document. If you find out in advance whether the accountant can accept the electronic format, then there will be no problems. The employer is not obliged to use the new FSS personal account system. Everyone makes their own decision.

When registering a sick leave, the patient must give written consent to the doctor for the processing of personal data and execution of the document online. The sheet does not need to be certified by the registry.

The sick leave certificate has a unique code by which you can find it in your FSS personal account. You can bring it to work or tell the accountant by phone.

How to login?

To interact with the FSS service, in the special tab “ Login to your FSS personal account ” you need to specify a login and password.

If the information is provided correctly, the user will be taken to the service’s home page. From it you can go to absolutely any necessary section of the document by selecting a special section highlighted in yellow at the top of the screen. Here you can change information about the company, receive data about requests to the Social Insurance Fund, and exit.

The virtual account of the Social Insurance Fund of the Russian Federation for a legal entity greatly facilitates the employer’s actions in insurance matters. It is important to understand that the service is not a mandatory program, but only a convenient opportunity provided by the FSS. If the organization does not want to switch to an electronic version, the policyholder will have to work with traditional paper versions of sick leave.

How to check your sick leave certificate

At any time, an employee can open his personal account and view the status of his sick leave. In order to receive information, you must register on the State Services portal. In the login field you need to enter your phone number and password. After logging into your FSS personal account, you can view all electronic sick notes and find out the following information:

How much benefit is accrued?
Sick leave extended, opened or closed;
On what dates are you considered disabled;
Is the document drawn up correctly by the employer?

You can receive notifications about changes in sick leave status by email. In your FSS personal account, you can use the payment calculator function. You can independently calculate the approximate amount of sick pay. To do this, open the calculator in the upper right corner and fill in all the required fields.

The service will ask you about the reason and period of incapacity for work, as well as whether you were in a hospital and did not violate the regime. In addition, you will need to indicate the date when you started working at your last place of work, as well as the amount of wages you received over the last 2 years. It is worth noting that the result obtained depends on the regional coefficient.

After entering all the data, you should click on the “Calculate” button and the website will show the approximate cost that the accountant should charge you for the electronic sick leave.

Registration of a personal account

The website https://cabinets.fss.ru contains offices for individuals, organizations and medical institutions. The Policyholder's Account is available to legal entities. To continue working with it, you need to click the “Login to your account” button.

The data entry page will open. In the appropriate fields you must indicate the login and password received on the government services portal of the Russian Federation.

Toll-free FSS hotline

The central office of the FSS is located in Moscow. Its opening hours are from 9.00 to 18.00, on Friday until 16.45. The reference telephone number that receives calls from Russia and abroad: +74956680333 operates in the operating mode of the FSS central office.

Please note that the number is not toll-free. Outgoing calls are charged according to the terms of the current tariff plan. In order to avoid unnecessary expenses and resolve the situation as quickly as possible, it is recommended that you contact local FSS offices with questions.

You can send a text message for free, attaching the necessary documents via fax. Fax number: +74956680234. During business hours, the fax will be received by an operator; the rest of the time the machine receives documents automatically. All received faxes are registered and sent for execution.

Hotline in Moscow

Phone number of the call center of the Moscow regional branch of the FSS: +74956501917. Fax: 4956502414. Email: [email protected]

Hotline in St. Petersburg

+78126778717 – reference number of the St. Petersburg regional branch of the FSS. Fax: 8123463583. Email: [email protected]

Hotline in the regions

The official website of the FSS - fss.ru - has complete information on hotlines in regional offices throughout the country, in:

Republics;
Autonomous okrugs;
Cities;
Edges and regions.

The service is created in such a way that when you hover your mouse over the location of a settlement on a map of the Russian Federation, the Hotline telephone number immediately appears.

Why does the policyholder need a LC fund?

The introduction of an electronic interaction system has reduced the document flow of business entities. The employer no longer needs to waste time preparing paper reports and delivering them to the local Social Insurance Fund. LC has simple and intuitive functionality.

Employees can create benefit registers online, calculate sick leave, create any request and instantly send it to the fund. Representatives of a legal entity no longer need to worry about losing documents; forms are now stored electronically. Finding and viewing the required report does not take much time; if desired, any form can be printed.

Viewing sick leave in your FSS personal account

In the main menu you can find the “Certificate of Incapacity for Work” tab. It contains the main fields:

Date of issue;
ELN number;
Primary code change and disability codes;
Date of hospital stay;
Name of the medical organization;
Disability group;
About the date of pregnancy registration (for women);
Violation of the regime;
Care for relatives and information about it;
Referrals for medical examination and certificate of completion;
Medical exemption from work on sick leave: date, full name of the doctor, institution.

In order to quickly find the required document, you need to set up filters. To print a sick note, click “Print”.

Viewing information and working in your FSS personal account

If an accountant has received an electronic sick leave from an employee, your personal account will be the optimal tool for studying the instructions and starting to process electronic sick leave.

The policyholder is legally responsible for the correct calculation and compliance with the deadlines for payment of benefits. With the advent of the information protection and transmission system introduced by the Fund, the employee is confident in the non-disclosure of personal data about the disease.

The Social Insurance Fund is interested in introducing electronic slips, so instructions for working in your personal account and explanations regarding the Unified IIS “Sotsstrakh” are posted. You can also find information about the employer’s actions in 2019 on our website.

How to register and add an organization to your personal account

Registration of a legal entity on the portal is simple and requires a preliminary transition to the State Services website. The algorithm of actions is as follows.

Go to the address lk.fss.ru and select the user type “Insured Account”.
The program will redirect to the State Services website, and a legal entity login form will open on the monitor.
After registration and verification of personal data, the legal entity will be assigned a unique password to log into the Personal Account. You can receive it by mail or at a special office.

Registration for employers

You must first register on the State Services portal.
Using a unique password, a legal entity will be able to log into the Personal Account and use all the functionality of the Social Insurance Portal. To add a company, an employer must complete the following steps.

Follow the link portal.fss.ru to the FSS portal and fill out all the information about the policyholder in a special form.
The “Next” button will open the activation form, when filling it out you need to come up with a password to log into your account. It will provide reliable data protection and page security.
A message will be sent to e-mail with a link, following which the user will complete registration on the platform.
A field for logging into your account will open, in which you must enter login and the unique password received during registration.
The policyholder must fill out a profile indicating all company details. Then, in the “Organizations” section, click on the “Add” icon.
In the “Authorized” tab, you need to upload a current certificate, with which the user will submit reports to the portal.
In your personal account, go to the “Application” section, print the document and submit it to the fund. Specialists will review the form within a week, only after that activation on the platform will be completed, and the employee will have access to all the functionality of the account.

Filling in information about the policyholder

The account contains information about all current certificates

How to make a request in your FSS personal account

In your FSS personal account, you can make a request in two ways:

Click on the “Create” link on the services page and select an option from the list.
Click on the user name and select “Fund Requests.”

In order to make a request to the Fund, you must click “New request”.

You must fill out all fields and indicate the subject of the request, as well as the text of the message. Then upload documents if available. In your personal account, in the “Response from the Foundation” section, you can see the answer. In addition, you can specify the email where the response will be sent.

Overview of the functions of the policyholder's personal account

In the LC, the policyholder’s representative can perform the following actions:

obtaining data on all electronic personal information, printing them, adding and entering information, exporting the form to the portal;
viewing information about Social Insurance Fund payments, working with the data exchange log;
drafting and sending appeals and applications;
reconciliation of settlements with the fund;
detailed viewing of each document and report;
viewing errors after sending documentation to the portal, they will be marked with a special symbol in the table;
The policyholder has access to an online appointment with a FSS specialist.

Generating a request to search for electronic information

ELN Addition

Journal of registries

Data exchange log

Benefits Journal

Text of notifications from the FSS

View errors

Creating queries