How to use GIT checklists to prepare for the test

Checklists: why are they there?

In 2021, regulatory agencies have the right to use checklists of questions during inspections (clauses 11.1-11.5 of Article 9 of the Federal Law of December 26, 2008 No. 294-FZ).

GIT checklists are a list of questions with which the state labor inspectorate checks how employing organizations comply with labor laws and regulations containing labor law standards.

The GIT checklists for 2021 were approved by Rostrud order No. 655 dated November 10, 2017. A total of 107 checklists for scheduled inspections. Using GIT checklists, inspectors can check:

• procedure for applying for a job;
• requirements for the content of employment contracts;
• the procedure for establishing and paying wages;
• procedure for establishing working hours;
• labor protection requirements when carrying out various types of work, other requirements.

Organizations can use checklists for self-examination and preparation for inspection by the labor inspectorate.

The checklists are presented in the form of a table that includes a question reflecting the content of the mandatory requirement being checked, an indication of the normative act and its specific structural unit that contains the requirement being checked, and a column for answering the question. The subject of a scheduled inspection carried out using checklists is limited to the list of questions included in the corresponding checklist.

Checklists are a list of questions. Based on the answers to them, the labor inspector can clearly determine whether the employer complies with the mandatory requirements of the law or not. Such sheets contain a fixed number of requirements, and the inspector must check whether the employer complies with them.

Scheduled inspections of GIT

Planned supervisory activities of the state labor inspectorate are carried out with a certain frequency. You can find out about a planned inspection in a specific organization from two sources:

• ,
• .

Planning is based on a risk-based approach. This means that all employers belong to one of the risk categories, which determines the regularity of inspections.

The inspection is obliged to notify the employer of the planned visit no later than three days before its start.

Scheduled inspections can be on-site or documentary. When documenting, the company sends the relevant package of documents to the supervisory authorities. On-site control is carried out at the location of the individual entrepreneur, organization or its branches.

You can find out whether the inspection will visit your company this year on the websites of regional State Tax Inspections, where the annual inspection plan must be published by November 10 ( Order of Rostrud dated June 13, 2019 N 160

). Thus, employers have time to prepare for the arrival of inspectors.

New Rostrud checklists from October 2021

Since October, labor inspectorates have had new questions for businesses. Rostrud approved 26 new checklists and canceled one old one (order dated April 11, 2018 No. 201). Now inspectors have a total of 132 checklists.

Using the new checklists, inspectors will check how companies comply with labor protection requirements in various jobs, for example in the coal or meat industry. A separate sheet is completely devoted to financial liability.

Rostrud recommends that companies check how internal control is organized using the “Electronic Inspector” online service (letter dated 03/07/2018 No. 837-TZ). He offers to answer questions from checklists, identify violations and receive recommendations on how to correct them.

Here is a list of new checklists (applicable from October 5, 2018):

Unscheduled inspections of GIT

The basis for an unscheduled visit by the labor inspectorate may be any discovered facts of violation by the employer of labor law standards. Information received from government bodies, from the media, from statements and appeals from citizens, including complaints from workers about violations of their labor rights, etc. is taken into account. The number of unscheduled inspections is not limited and depends on the number of relevant grounds.

The company will be notified of an unscheduled inspection no later than 24 hours in

before it starts. But if the basis was an employee’s complaint about working conditions, the inspector’s arrival is not announced in advance.

Download checklists for 2021

Below is a breakdown of the GIT checklists: check area and checklist number. Prepare for inspection and protect your business from fines!