Information system for recording the results of the SOUT

In 2021, the declaration of assessment of working conditions remains among the mandatory documents that employers must submit.
Let's take a closer look at the rules for preparing the SOUT declaration, the deadlines for submission, as well as the consequences of refusing to prepare it. Article navigation

• Declarations on SOUT: regulatory framework
• Why submit a declaration to assess working conditions
• How to submit a SOUT declaration
• Features of filling out a declaration for assessing working conditions
• In what cases should I submit an updated declaration of special assessment of working conditions to the State Labor Inspectorate?

Declarations on SOUT: regulatory framework

The rules for filing the SOUT declaration are enshrined in Federal Law No. 426 “On special assessment of working conditions” dated December 28, 2013. Experts from the Ministry of Labor decided to make life easier for employers and prepared a bill recognizing the declaration as unlimited . It is currently being reviewed by officials, so it is impossible to say whether it will be approved or not.

Fragment of the draft amendments to Federal Law No. 426 dated December 28, 2013

Before amendments to the law, the validity period of the SOUT declaration is 5 years . If no violations have been identified in the company, no occupational diseases have occurred among employees, labor safety requirements have not been violated, and no accidents have occurred, the SOUT declaration is automatically extended for another 5 years. This procedure is enshrined in Letter of the Ministry of Labor No. 15-1/OOG-1968 dated August 30, 2019.

After 10 years, employers are required to re-assess working conditions and submit a declaration of labor conditions. According to officials, canceling the validity period of the document will reduce pressure on employers and reduce material costs. If the bill is approved, the new rules will come into force on January 1, 2021.

Help: if an accident occurs in an organization within 5-10 years, violations or global changes are detected, the declaration is automatically canceled. In this case, the employer is forced to conduct an unscheduled assessment and transmit current information to the State Tax Inspectorate.

Summary data on the results of the SOUT

Based on the Federal Law of the Russian Federation dated December 28, 2013 No. 426-FZ “On the special assessment of working conditions” and the order of the Ministry of Labor of Russia No. 33n dated January 24, 2014 “On approval of the Methodology for conducting a special assessment of working conditions, the Classifier of harmful and (or) hazardous production factors, report form for a special assessment of working conditions and instructions for filling it out.”

First stage. During the period from October 9, 2021 to October 13, 2021, a special assessment of working conditions was carried out at the Educational Center for Occupational Safety and Health.

List of measures to improve the working conditions and safety of workers at workplaces where a special assessment of working conditions was carried out

Second phase. During the period from November 11, 2021 to November 18, 2021, a special assessment of working conditions at two workplaces was carried out at the Educational Center for Occupational Safety and Health.

List of measures to improve the working conditions and safety of workers at workplaces where a special assessment of working conditions was carried out

The specified data is published on the basis of paragraph 6 of Article 15 of the Federal Law of the Russian Federation N 426-FZ “On special assessment of working conditions” dated December 28, 2013, as amended on May 1, 2016.

The specified data is published on the basis of paragraph 6 of Article 15 of the Federal Law of the Russian Federation N 426-FZ “On special assessment of working conditions” dated December 28, 2013, as amended on May 1, 2016.

Article 15. Results of a special assessment of working conditions (clause 6)

The employer, taking into account the requirements of the legislation of the Russian Federation on personal data and the legislation of the Russian Federation on state and other secrets protected by law, organizes the posting on its official website on the Internet information and telecommunications network (if such a site exists) of summary data on the results of a special assessment of conditions labor in terms of establishing classes (subclasses) of working conditions at workplaces and a list of measures to improve working conditions and labor protection of workers at whose workplaces a special assessment of working conditions was carried out, no later than thirty calendar days from the date of approval of the report on the conduct special assessment of working conditions.

Members of the commission are trained to conduct a special assessment of working conditions.

Why submit a declaration to assess working conditions

First of all, filing a declaration is in the interests of the employer. Using the report, you can prove the fact that employees work in acceptable conditions, thereby reducing the amount of insurance premiums and refusing to provide benefits and guarantees.

If harmful or dangerous factors are identified in the company, the employer is obliged to pay additional insurance premiums of up to 8%. The allowance is calculated in accordance with Order of the Ministry of Labor No. 33n dated January 24, 2014. Keep in mind that if you eliminate negative factors, after an extraordinary or regular special assessment, you will be able to reduce your financial burden. The exception is organizations that previously had a hazard class of 4.

Amount of additional insurance premiums depending on working conditions

Responsibility for refusal to submit the SOUT declaration

Refusal to submit a declaration or late submission of a report will result in administrative liability. The amount of the fine is regulated by Art. 5.27.1 Code of Administrative Offenses of the Russian Federation. Thus, in 2021, for the first violation, fines of up to 80,000 rubles are , for a second violation - up to 200,000 rubles or suspension of activities for up to 3 months.

Who prepares the reporting documents

Who handles the documents for carrying out SOUT?

Since the organization enters into an agreement with an expert structure, all work related to certification falls on the latter.

That is, specialists carry out the following work:

• preparation for carrying out SOUT;
• performing work on SOUT, including carrying out instrumental measurements, conducting laboratory tests, drawing up certification cards;
• preparation of reporting documentation based on the work performed.

That is, the preparation of reporting documentation is carried out by specialists, and is agreed upon and approved by the management of the organization in which the SOUT was carried out.

How to submit a SOUT declaration

You must submit a declaration of assessment of working conditions according to the Special Labor Conditions to the state labor inspectorate at the place of registration of the organization. This can be done either by the employer himself or by a trusted representative. The maximum period for submitting a report is 30 days from the moment the document was approved and the data was entered into the FSIS SOUT system.

There are several ways to submit a declaration to the State Tax Inspectorate:

• in paper form in person when visiting the inspection;
• in electronic form on the official website of the Federal Labor Service;
• by mail with a description of the contents and notification of delivery.

After receiving the declaration, the department carries out an inspection. The duration of document review varies. As a rule, it takes no more than 10 working days to approve a declaration of a special assessment of working conditions.

If there are no errors, the State Labor Inspectorate will accept and register the report in the Register of Declarations for a Special Assessment of Working Conditions . If errors are found, you will have to correct them and submit a new report. Be careful not to miss deadlines, otherwise late fees may apply.

Further use of the report

SOUT (special assessment of working conditions) card

After receiving a report from the organization that conducted the special assessment, the management of the inspected enterprise must take the following steps:

Title page of the SOUTH report

1. Approve the title column of this form with your own signature and stamp of the legal entity.
2. Establish feedback with the inspecting organization, informing about the approval of the report. To do this, you need to send a scanned copy of the signature sheet to your email address.
3. Having received a copy of the report, the inspectorate sends it to the FSIS, or the Federal State System for recording the results of the SOUT, for inclusion in the database.
4. Next, the management of the enterprise, in accordance with the articles of Federal Law 426-FZ, draws up and submits a specialized declaration to Rostrud by means of a personal visit to the department of the institution, sending a letter with an accompanying document including a list of the contents of the envelope, or through the Internet portal of a government organization, subject to receipt of an electronic signatures for a legal entity.

Important! This declaration has a limited shelf life - 5 years from the date of approval by the head of the SOUT commission. After the period specified in accordance with the law, the inspection must be carried out again with the subsequent submission of reports.

Features of filling out a declaration for assessing working conditions

The declaration form was approved by Order of the Ministry of Labor of Russia No. 80n dated 02/07/2014, but when filling it out, it is necessary to take into account the amendments made by Order of the Ministry of Labor of Russia No. 642n dated 11/14/2016. In general, filling out the report is not difficult; the main thing is to make sure that there are no errors, blots or typos.

The declaration must be completed for all workplaces , even if they have optimal or acceptable working conditions. You may not include in the report those places where work initially implies early retirement, benefits and guarantees. If, based on the results of previous certifications, harmful or dangerous factors were identified, but you did not eliminate them, you also do not need to report.

Contents of the SOUT declaration

1. Full or abbreviated name of the organization, for individual entrepreneurs - full name of the individual entrepreneur.
2. Personal information of the manager.
3. Exact address, as in the statutory documents. For branches that operate without forming a legal entity, the address of the main division.
4. OGRN or INN codes.
5. List of declared jobs indicating positions, specialties and codes.
6. The number of employees.
7. Workplace numbers based on the SOUT map.
8. Marking with the letter A similar places.
9. Results of SOUT.
10. Details of the expert opinion.
11. FULL NAME. specialist who conducted the special assessment and compiled the report.

Sample declaration of conformity “Special assessment of working conditions”

Note! The electronic SOUT declaration contains the same information as the paper one.

What information is entered into FSIS SOUT?

If you notified the contractor in a timely manner, then, by law, it transmits the following data to the FSIS SOUT system:

Regarding your business:

• full name, location and place of business
• INN, OGRN, OKVED code
• the total number of jobs at the enterprise and the number of jobs where a special assessment of working conditions was carried out

Regarding your company's workplaces:

• individual workplace number
• code of the profession of the employee or employees employed at this workplace, in accordance with the All-Russian Classifier of Worker Occupations, Employee Positions and Tariff Grades
• insurance number of the individual personal account of the employee or employees employed at this workplace
• number of workers employed at this workplace
• class of working conditions at a given workplace, as well as class of working conditions in relation to each harmful and (or) dangerous production factor, including measured values ​​and duration of its impact
• basis for the formation of rights to an early old-age insurance pension (if any)
• information about accidents at work and occupational diseases identified among workers