- What is the need for a special assessment declaration?
- How often should I take it?
- What are the consequences if you don't file?
- Where to submit the declaration?
- Who has the right to submit a declaration under the SOUT?
- What to write in the document?
- Filling Features
- Do I need to submit an amended declaration?
- Sample of a blank declaration form for a special assessment of working conditions
- Sample of a completed declaration form for a special assessment of working conditions
- Sample cover letter to GIT
Each organization or individual entrepreneur who has hired employees through an employment contract has an obligation to regularly submit reports on special assessments. As a result of organizing the SOUT, a declaration is drawn up, which must be submitted to the territorial labor inspectorate. The procedure and features of this process will be disclosed in this article. The legal basis for the procedure is Federal Law No. 426 of December 28, 2013. Order of the Ministry of Labor of Russia No. 80n dated February 7, 2014 details the standard form of the declaration and the features of its content. The latest legislative amendments to the procedure for preparing and submitting a declaration under the SOUT were introduced in 2021 on the basis of Order of the Ministry of Labor No. 642n.
What is the need for a special assessment declaration?
The need to draw up a declaration on a special assessment of working conditions is mainly based on the interests of the organization itself. If acceptable working conditions are created for employees, the employer has the right to pay insurance premiums at a reduced rate. However, this only applies to positions without dangerous and harmful working conditions. And for specific types of work with a high level of injuries and health risks (for example, workers in mines and metallurgical industry enterprises), the legislator additionally established a tariff scale for insurance premiums of up to 8 percent.
Order of the Ministry of Labor No. 33n regulates in detail the methodology for calculating classes of working conditions.
By improving conditions in the workplace and increasing labor safety for employees, the organization can count on lowering the hazard class. An unscheduled SOUT will act as a legal basis for reducing the percentage of tariffs for insurance premiums. The legislation allows for a change from the third class (harmful conditions) to the first or second (permissible and optimal conditions), but it is impossible to lower the fourth class.
To properly monitor the implementation of labor protection requirements by employing organizations and individual entrepreneurs, Rostrud maintains a register of declarations of compliance of working conditions with state regulatory labor protection requirements. Received declaration information is entered into the register within 15 days. Anyone can view this information on the Rostrud website.
Why do you need a SOUT declaration?
Declaration of working conditions, first of all, meets the interests of the employers themselves. They have the opportunity to reduce the amount of insurance premiums for workers for whom acceptable jobs have been created and they do not work in dangerous or harmful conditions. Of course, there are specialties that were initially included in the lists of harmful or dangerous professions, for which even the most progressive leader is not able to reduce the danger. These are, for example, miners, chemical industry workers, high-rise assemblers and others. For such specialties, additional insurance premium rates of up to 8% are immediately established.
The classification of working conditions is established by the methodology approved by Order of the Ministry of Labor dated January 24, 2014 No. 33n. The general table of surcharge tariffs for injuries looks like this:
| Employee working conditions | Class RM | Tariff, % |
| Optimal | 1 | 0 |
| Acceptable | 2 | 0 |
| Harmful | 3.1 | 2 |
| 3.2 | 4 | |
| 3.3 | 6 | |
| 3.4 | 7 | |
| Dangerous | 4 | 8 |
If an organization or individual entrepreneur acquires modern personal protective equipment and ensures the modernization of work tools, it is allowed to conduct an unscheduled special assessment and slightly reduce the hazard class, for example, from third to second or first. But fourth grade never drops.
How often should I take it?
For filing a declaration, Order No. 80n of the Ministry of Labor defines a period of 30 working days, which begins from the moment the report is approved. To avoid penalties, it is recommended that you strictly adhere to these time limits. The territorial labor inspectorate considers the submitted data based on the results of the special labor inspection within 10 working days, then makes a decision on accepting the documents or refusing to accept them. If the form and content of the declaration does not comply with legal requirements, it is returned for revision.
A correctly drawn up special assessment declaration has legal force for 5 years. If no accident occurs at the specified workplaces or the employee does not suffer from an occupational disease, the validity of the declaration will automatically be extended for 5 years. There is no need to conduct a special assessment in this situation. But even a single fact of an accident at the workplace is grounds for canceling the declaration and assigning an unscheduled special safety assessment at this workplace.
What is the penalty for failure to declare?
In addition to the obvious economic benefits, conducting a special assessment and submitting a declaration on SOUT to the labor inspectorate is necessary to avoid fines under Article 5.27.1 of the Code of Administrative Offenses of the Russian Federation. Its rules stipulate that if the form is not submitted to the State Tax Inspectorate in a timely manner, a legal entity or individual entrepreneur is allowed to be fined up to 80,000 rubles. For a repeated violation, the fine increases to 200,000 rubles. In addition, the inspection has the right to suspend the company’s activities for up to 90 days.
Legal documents
- Federal Law of December 28, 2013 N 426-FZ
- by order of the Ministry of Labor of Russia dated February 7, 2014 No. 80n
- Order of the Ministry of Labor of Russia dated November 14, 2016 N 642n
- Order of the Ministry of Labor of Russia dated January 24, 2014 N 33n
- Article 5.27.1 of the Code of Administrative Offenses of the Russian Federation
Where to submit the declaration?
The declaration is submitted to the territorial labor inspectorate at the location of the organization. An employer can transfer reporting documentation in three ways:
- Personally, by visiting the administrative building of the territorial labor inspectorate;
- By mail with acknowledgment of delivery and a description of the contents;
- Via the Internet on the website of the Federal Service for Labor and Employment in the form of an electronic document confirmed by the digital signature of the head of the organization.
We send Declarations of Conformity to Labor Conditions in Electronic Form!
Greetings, dear friends! Good news for those who are planning to conduct a special assessment of working conditions. If during this event workplaces are identified in which there are no harmful and/or dangerous production factors, and working conditions comply with state regulatory requirements for labor protection, then within the framework of Article 11 of the Federal Law of December 28. 2013 No. 426-FZ “On special assessment of working conditions”, declarations of compliance with working conditions will be issued, which employers will be able to send to the State Labor Inspectorate using a special service.
To fill out and/or send a declaration of conformity with working conditions electronically, go to the official section of the Rostrud website declaration.rostrud.ru and follow the instructions.
It is important to know that there is no need to duplicate documents in paper form and send them again to the State Labor Inspectorate.
Want to know what safety legislation changes have occurred in 2021? Come to our online conference! Participation is free.
Attention! We have launched a free online service for selecting accredited organizations for conducting SOUT. Request the cost of SOUT services from all providers in 3 steps and choose the best one. Go to SOUT PRO details (opens in a new tab)
We also draw your attention to the fact that at the moment, filing a declaration of compliance of working conditions with state regulatory labor protection requirements in the form of an electronic document is only available in certain regions, namely:
- Altai region
- Amur region
- Astrakhan region
- Vladimir region
- Voronezh region
- Moscow city
- City of Saint Petersburg
- Transbaikal region
- Ivanovo region
- Kaliningrad region
- Kamchatka Krai
- Kemerovo region
- Kirov region
- Krasnodar region
- Krasnoyarsk region
- Kurgan region
- Kursk region
- Lipetsk region
- Moscow region
- Murmansk region
- Nizhny Novgorod Region
- Novosibirsk region
- Orenburg region
- Oryol Region
- Penza region
- Perm region
- Primorsky Krai
- Pskov region
- Republic of Bashkortostan
- The Republic of Buryatia
- Republic of Crimea
- Mari El Republic
- Republic of Tatarstan
- Rostov region
- Samara Region
- Sakhalin region
- Sverdlovsk region
- Stavropol region
- Tambov Region
- Tver region
- Tula region
- Udmurt republic
- Khanty-Mansiysk Autonomous Okrug – Ugra
- Chelyabinsk region
The service is being updated and this list of regions will be updated. If you did not find your region in the list above today, check its availability on the site yourself.
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