What changed
The mandatory storage periods for personnel documents in an organization in 2021 are regulated by clause 8 “Staffing” of Section II of the mentioned order of the Federal Archive. It includes the following groups of documents:
- clause 8.1 – hiring, transfer to another job (relocation), dismissal of employees, personnel records;
- clause 8.2 – anti-corruption;
- clause 8.3 – certification, advanced training and professional retraining of employees, independent assessment of qualifications;
- clause 8.4 – rewarding.
These are the HR documents for which has been increased from 2021. For example:
- vacation schedule – 3 years, not a year;
- books, magazines, accounting cards, vacation databases - 5 years instead of three.
But for which documents has been reduced since 2021:
- documents on disciplinary sanctions - 3 years instead of five years;
- applications regarding the need for foreigners – 1 year instead of five years;
- documents on the status and measures to improve working conditions and labor protection – 5 years, not permanently;
- books, log books, databases of industrial accidents, accident records - 45 years, and not constantly.
For a number of documents, the retention period depends on when the paperwork for them is completed:
- if before 01/01/2003, then they must be stored for 75 years;
- if after - 50 years.
Usually these are employment contracts, documents on hiring, transfer, dismissal, personal cards of employees. Now such documents are kept for 75 years.
But for which documents a special storage period was established (there was none before):
- notifications, warnings to employees - 3 years;
- applications for the issuance of work-related documents and their copies – 1 year;
- magazines, books of record of labor safety briefing (introductory and on-the-job) – 45 years.
Further, the entire main range of personnel documents with the corresponding storage periods is presented in the tables. Let us explain that the storage period means that the document, after the expiration of the established storage period, can be taken for permanent storage.
Documents on admission, transfer (relocation), dismissal, personnel records
| DOCUMENT TYPE | STORAGE LIFE | NOTE |
| Register of positions in the federal state civil service | Constantly (1) | (1) The composition of information and documents contained in registers is determined by laws and other regulatory legal acts of the Russian Federation. Stored in the organization performing the function of maintaining registers, transferred for permanent storage after completion of maintenance |
| Register of positions in the state civil service of a constituent entity of the Russian Federation | Constantly (1) | (1) The composition of information and documents contained in registers is determined by the laws and regulations of the Russian Federation. Stored in the organization performing the function of maintaining registers, transferred for permanent storage after completion of maintenance |
| Registers of federal civil servants, civil servants of the constituent entities of the Russian Federation and municipal employees | Constantly (1) | (1) The composition of information and documents contained in registers is determined by the laws and regulations of the Russian Federation. Stored in the organization performing the function of maintaining registers, transferred for permanent storage after completion of maintenance |
| Orders, instructions for personnel; documents (memos, certificates, statements) to them: | (1) On vacations and business trips of employees with harmful and (or) dangerous working conditions - 50/75 years | |
| a) on admission, transfer, relocation, rotation, combination, part-time work, dismissal, remuneration, certification, advanced training, assignment of class ranks, ranks, titles, promotions, awards, changes in biographical data, parental leave, leaves without pay; | 50/75 years EPC | |
| b) on annual paid vacations, vacations in connection with training, duties not related to the main (core) activity; | 5 years (1) | |
| c) about official checks; | 5 years | |
| d) on sending employees on a business trip; | 5 years (1) | |
| e) about disciplinary sanctions | 3 years | |
| Employment contracts, service contracts, agreements on their amendment, termination | 50/75 years EPC | – |
| Notices, warnings, employee(s) by employer | 3 years | – |
| Documents of the competition commissions for filling vacant positions and inclusion in the personnel reserve: | – | |
| a) decisions of competition commissions based on the results of the competition for filling vacant positions; | 15 years | |
| b) minutes of meetings of competition commissions based on the results of the competition for inclusion in the personnel reserve; | 5 years | |
| c) competitive ballots | 5 years | |
| Documents (applications, questionnaires, certificates, copies of identity documents, copies of documents on employment, qualifications, education): | – | |
| a) applicants for a vacant position who were not allowed to participate in the competition and did not pass the competitive selection; | 3 years | |
| b) persons not hired | 1 year | |
| Documents (lists, presentations, characteristics, questionnaires, resumes) on the formation of the organization’s personnel reserve | 5 years | – |
| Documents (regulations, instructions) on the processing of personal data: | (1) After replacing with new ones | |
| a) at the place of approval; | Constantly | |
| b) in other organizations | 3 years (1) | |
| Consent to the processing of personal data | 3 years (1) | (1) After the expiration of the consent or its revocation, unless otherwise provided by federal law or agreement |
| Standard job regulations (instructions), job profile | 3 years (1) | (1) After replacing with new ones |
| Job regulations (instructions) for employees | 50/75 years | – |
| Personal cards of employees, including state and municipal employees | 50/75 years EPC | – |
| Personal files of managers and employees of organizations (1) | 50/75 years EPC | (1) The types of documents included in the personal files of state and municipal employees are determined by the legislation of the Russian Federation, other employees - by local regulations of the organization |
| Acts of acceptance and transfer of personal files of state and municipal employees when transferring state (municipal) employees to a state (municipal) service position in another state body (local government body) | 50 years | – |
| Characteristics, certificates of objective information about employees | 5 years | – |
| Interview sheets, driver internship sheets | 5 years | – |
| Original personal documents (work book, diplomas, certificates, certificates) | Poste restante (1) | (1) Unclaimed by employees – 50/75 years |
| Information about the employee’s work activity and length of service | 50/75 years | – |
| Applications from employees for the issuance of work-related documents and their copies | 1 year | – |
| Employees' reports on business trips | 5 years EPC | – |
| Vacation schedules | 3 years | – |
| Documents (characteristics, memos, certificates, correspondence) related to the application of disciplinary sanctions | 3 years | – |
| Correspondence regarding hiring, transfer to another job (relocation), dismissal of employees | 3 years | – |
| Documents (certificates, characteristics, representations, correspondence) for appointment to positions, conclusion of service contracts with state and municipal employees | 5 years | – |
| Documents (plans, lists of positions, lists, reports, information, correspondence) on maintaining military records and booking citizens in reserve | 5 years | – |
| Documents (cards, receipts, sheets, summonses) for maintaining military records and booking citizens in reserve | 5 years (1) | (1) After deregistration |
| Logs of inspections of military registration and reservation of citizens in reserve | 5 years | – |
| Codes of professional ethics: | – | |
| a) at the place of approval; | Constantly | |
| b) in other organizations | Before replacing with new ones | |
| Reports on compliance with codes of professional ethics; explanatory notes to them | 1 year | – |
| Lists: | – | |
| a) members of the governing and executive bodies of the organization; | Constantly | |
| b) veterans and participants of the Great Patriotic War and other military operations; | Constantly | |
| c) awarded with state and other awards, awarded state and other titles, prizes; | Constantly | |
| d) employees who have passed certification; | 5 years | |
| e) candidates for promotion to office; | Before replacing with new ones | |
| f) combining work with education; | 5 years | |
| g) retired or resigned employees; | 5 years | |
| h) persons traveling abroad | 5 years | |
| Books, magazines, accounting cards, databases: | – | |
| a) hiring, transfer to another job (relocation), dismissal of employees; | 50/75 years | |
| b) personal files, personal cards, employment contracts (service contracts); | 50/75 years | |
| c) accounting for the movement of work books and inserts in them; | 50/75 years | |
| d) forms of work books and inserts in it; | 5 years | |
| e) issuing certificates of salary, length of service, place of work; | 5 years | |
| f) persons subject to military registration; | 5 years | |
| g) vacations; | 5 years | |
| h) arrival and departure of employees, local business trips; | 1 year | |
| i) registration of arrival and departure of employees and members of their families sent to foreign missions and institutions of the Russian Federation, international organizations; | 50/75 years | |
| j) issuing official foreign passports | 5 years |
Administrative documents
Article 21 of the 2010 List requires that documents on the execution of administrative documents be kept for 5 years by the EPC.
If in Art. 72 of the 2000 List, a single - permanent - storage period was established for books and journals of registration of all administrative and regulatory documents of the organization, then in Art. 258 of Section 1.5 “Documentation support for management and organization of storage of documents” of the new List shows the storage periods for registration logs separately for each group of administrative documents:
| 258 | Books, cards (databases), registers, registration and control logs: | (1) Stored in the organization. Subject to acceptance into the state or municipal archives if they can be used as a scientific reference apparatus (2) On disciplinary sanctions, annual paid vacations, vacations in connection with training, duty, short-term domestic and foreign business trips - 5 l. |
| a) administrative documents on the main (core) activity | Fast. <**>[5] (1) | |
| b) administrative documents for personnel (2) | 75 l. (1) | |
| c) administrative documents on administrative and economic activities | 5 l. |
As you can see, registration forms should be kept for as long as the documents registered in them - this is a very important rule for our work, long suggested by business practice, now enshrined in a regulatory document.
Anti-corruption documents
| DOCUMENT TYPE | STORAGE LIFE | NOTE |
| Anti-corruption plans | Constantly | – |
| Local regulatory legal acts (procedures, lists of positions, provisions) on combating corruption | Constantly | – |
| Methodological documents (recommendations, memos, explanations) on combating corruption | 3 years (1) | (1) After replacing with new ones |
| Certificates of income, expenses, property and property-related obligations | 50/75 years | – |
| Documents (acts, conclusions, objections, explanations) of inspections of compliance by state and municipal employees with the provisions of the legislation of the Russian Federation on anti-corruption | 5 years | – |
| Documents (statements, reports, official, explanatory notes, conclusions) of the commission on compliance with the requirements for official conduct of state and municipal employees, resolution of conflicts of interest | 5 years | – |
| Documents (official, explanatory notes, conclusions, protocols, statements) on the facts of treatment in order to induce state and municipal employees to commit corruption offenses | 5 years | – |
| Documents (acts, certificates, memos) related to the application of penalties for corruption offenses committed by state and municipal employees | 5 years | – |
| Notifications to the employer by employees: | – | |
| a) about the intention to perform other paid work as state civil and municipal employees; | 5 years | |
| b) on receiving gifts in connection with protocol events, business trips and other official events, participation in which is related to the performance of their official duties; | 5 years | |
| c) about facts of appeal for the purpose of inducing state and municipal employees to commit corruption offences; | 5 years | |
| d) about the emergence of personal interest in the performance of official duties, which leads or may lead to a conflict of interest | 5 years | |
| Logs, registration databases: | – | |
| a) notifications of facts of treatment for the purpose of inducing state and municipal employees to commit corruption offences; | 5 years | |
| b) notifications of intention to perform other paid work as state and municipal employees; | 5 years | |
| c) internal inspections of state and municipal employees; | 5 years | |
| d) notifications about the emergence of personal interest in the performance of official duties, which leads or may lead to a conflict of interest; | 5 years | |
| e) notifications of receipt of gifts in connection with protocol business trips and other official events, participation in which is related to the performance of official duties; | 5 years | |
| f) protocols of the commission on compliance with the requirements for official conduct of state and municipal employees, resolution of conflicts of interest; | 5 years | |
| g) appeals from citizens and organizations received via the hotline on anti-corruption issues | 5 years | |
| Correspondence on anti-corruption issues | 5 years | – |
Documents on certification, advanced training and retraining, independent assessment of qualifications
| DOCUMENT TYPE | STORAGE LIFE | NOTE |
| Qualification requirements, professional standards: | – | |
| a) at the place of approval; | Constantly | |
| b) in other organizations | Before replacing with new ones | |
| Typical additional professional programs: | – | |
| a) at the place of approval; | Constantly | |
| b) in other organizations | Before replacing with new ones | |
| Advanced training programs and professional retraining programs: | – | |
| a) at the place of approval; | 5 years | |
| b) in other organizations | Before replacing with new ones | |
| Curriculums, assignments | 5 years | – |
| Educational and methodological manuals for advanced training and professional retraining: | – | |
| a) at the place of development; | Constantly | |
| b) in other organizations | Until the need passes | |
| Documents (projects, reviews, conclusions) on the development of curricula, plans, manuals | 5 years | – |
| Coursework and tests for students of organizations carrying out educational activities to implement additional professional programs | 1 year | – |
| Plans for advanced training of workers and professional retraining of workers: | – | |
| a) at the place of approval; | 5 years | |
| b) in other organizations | Until the need passes | |
| Reports on the implementation of plans for advanced training and professional retraining of employees | 5 years | – |
| Documents (tests, questionnaires, questionnaires) to determine (evaluate) the professional and personal qualities of employees | 5 years | – |
| Minutes of meetings, resolutions of certification and qualification commissions; documents (protocols of counting commissions; secret ballot ballots) to them | 10 years | – |
| Statements of disagreement with decisions of certification and qualification commissions; documents (certificates, conclusions) on their consideration | 5 years | – |
| Documents (lists, statements) on certification and qualifying exams | 5 years | – |
| Documents (applications, certificates of qualifications and attachments thereto, conclusions on passing a professional exam) on passing an independent assessment of the qualifications of workers or persons applying for a certain type of labor activity | 5 years | – |
| Registers of the issuance of diplomas, certificates, certificates of professional retraining, advanced training and their duplicates | 50 years | – |
| Schedules for certification and qualifying exams | 1 year | – |
| Documents (certificates, information, memos, reports) on advanced training, professional retraining of workers, on independent assessment of qualifications | 5 years | – |
| Education agreements for training in additional professional programs, student agreements, agreements on independent qualification assessment | 5 years (1) | (1) After the expiration of the contract; after termination of obligations under the contract |
| Occupation logs of organizations carrying out educational activities to implement additional professional programs | 3 years | – |
| Logs of attendance at classes by students in organizations carrying out educational activities to implement additional professional programs | 1 year | – |
| Documents (schedules, plans, graphs) on conducting classes, consultations, final certification | 1 year | – |
| Documents (submissions, lists, characteristics, certificates) on the award of scholarships to students | 5 years | – |
| Documents (applications, programs, schedules, plans, reports, reviews, lists, characteristics) on the organization and conduct of internships and internships for students | 5 years | – |
| Lists of employees who have undergone advanced training and professional retraining, independent assessment of qualifications | 3 years | – |
| Correspondence on certification, advanced training and professional retraining of workers, on independent assessment of qualifications | 3 years | – |
New storage periods for company organizational documents have been approved
Rosarkhiv has established new storage periods for legal documents. For convenience, we have formatted the table in the “was/was” format.
TABLE: “Changing the retention periods for company organizational documents”
| New list no. | Old list number | Document type | Was | It became |
| 24 | 40 | Certificates (notifications) of registration with tax authorities, notices of deregistration | Constantly | Until the need passes (at least 1 year) |
| 35 | 58 | Draft charters, regulations, documents (certificates, memos, proposals, reviews, correspondence) on their development | 5 years (1) | Until the need passes (at least 1 year) |
| 36 | 61 | Powers of attorney issued by the head of the organization (a person authorized to act on behalf of the organization without a power of attorney), to represent the interests of the organization, information on the revocation of issued powers of attorney | Constantly | 5 years after the expiration of the power of attorney or its revocation |
| 37 | 63 | Documents (protocols, images and descriptions, statements, notifications, decisions) on the development and registration of the organization’s symbols | Constantly | 5 years with the possibility of transfer for permanent storage |
| 41 | 72 | Draft staffing schedules, documents (certificates, proposals, conclusions, correspondence) on their development and modification | 5 years with the possibility of partial selection for permanent storage | Until the need passes (at least 1 year) |
| 42 | 74 | Staffing arrangements (staffing list of employees) | 75 years old | *50/75 years |
| 43 | 79 | Acceptance and transfer certificates, annexes to them, drawn up during the change: a) the head of the organization; b) officials, responsible and financially responsible persons of the organization | a) constantly (at the discretion of the archive); b) 5 years | 15 years |
| 48 | 89, 90 | Documents (certificates, reports, memos, proposals for the agenda, notices, invitations, correspondence) on the preparation and holding of meetings of collegial bodies of the organization, general meetings of securities holders, participants (founders), shareholders, congresses, congresses, plenums, conferences, round tables, meetings, receptions, meetings | 5 years (1) | 3 years |
| 54 | 96 | Documents (applications and documents attached to them, orders (instructions) (2), copies of licenses, notifications, inspection reports, orders, protocols, resolutions, extracts from court decisions, correspondence) on licensing of certain types of activities | Protocols, decisions, documents confirming the availability of a license - constantly. The rest are 5 years, but some documents can be selected for permanent storage | Orders and instructions from the licensing authority on the validity of the license are constant. Other documents are stored for 5 years after the license is terminated |
| 55 | 97 | Licenses and annexes | Constantly (at the discretion of the archive) | 5 years after license termination |
| 57 | 101 | Logs of registration of applications, issuance of licenses | Constantly | Before the liquidation of the organization |
| 69 | 546 | Documents (booklets, posters, photo, audio, video documents, information, applications, correspondence) on advertising activities of the organization | Until the need passes (at least 1 year) | 5 years (1) |
| 81 | 425 | Agreements on determining shares in property rights and documents (lists of property, acts) to them | Constantly (at the discretion of the archive) | Before the liquidation of the organization |
| 83 | 47 | Documents (acts, balance sheets, conclusions, decisions) to confirm the succession of property rights and obligations during the reorganization of legal entities | Constantly (at the discretion of the archive) | Before the liquidation of the organization |
| 85 | 133 | Documents (applications, contracts, certificates, resolutions, orders, plans, passports, extracts) for registration of land plots as property | Constantly | Before the liquidation of the organization |
| 86 | 134 | Correspondence on land issues | 5 years (1) | 5 years |
| 87, 88 | 797 | Contracts for the purchase and sale of land plots, buildings, structures, structures, premises, property complexes and documents (acts, examination documents, title documents, construction and commissioning permits) to them | Constantly (at the discretion of the archive) | Before the liquidation of the organization |
| 89 | 430 | Documents (applications, appraisal reports, correspondence) for the sale of movable property (the period is calculated from the date of sale) | 10 years (1) | 10 years |
| 90 | 439 | Agreements of donation of real estate and movable property | Constantly | Before the liquidation of the organization |
| 91, 92, 93 | 122,123, 124,125 | Agreements for trust management of property, including securities, acts on the transfer of property into trust management, documents (acts, decisions) on the transfer by the owner of property for operational management, economic management of the organization | Constantly (at the discretion of the archive) | 10 years after the expiration of the contract (obligations) under the contract |
| 94 | 791, pp. "e" paragraph 459 | Agreements (contracts) of lease (sublease), gratuitous use of property, documents (title documents, acceptance certificates, technical passports, plans, cadastral plans, diagrams, calculations) to them: a) real estate; b) movable property | Constantly | After the expiration of the contract (obligations) under the contract: a) 10 years; b) 5 years |
| 96 | 449 | Organizational property leasing agreements | Constantly (at the discretion of the archive) | 5 years after the expiration of the contract or redemption of the property; if disputes arise, disagreements remain until a decision is made on the case |
| 97 | 450 | Documents (lists of property objects, acts, calculations of deductions from profits, correspondence) on leasing the organization’s property | Constantly | |
| 98 | 451, 452 | Pledge agreements, documents (applications, title documents for pledged items, cost calculations, conclusions, acts, correspondence) to them (the storage period is calculated from the date of expiration of the agreement) | 10 years (1); documents on mortgage of real estate – permanently | 10 years |
| 99 | 446 | Exchange agreement: a) real estate; b) movable property | 5 years after expiration of the contract | a) before the liquidation of the organization; b) 5 years after the expiration of the contract (after termination of obligations under the contract) |
| 101 | 444 | Agency agreements: a) on real estate; b) on movable property | 5 years after expiration of the contract (1) | a) 15 years; b) 10 years. If disputes arise, disagreements remain until a decision is made on the case |
| 102 | 453 | Transaction passports | Constantly (at the discretion of the archive) | 15 years (1) |
| 108,109, 114 | ‒ | Agreements for the purchase and sale of securities, shares, shares; documents (certificates, transfer deeds, securities account statements, registrar statements) confirming the transfer of ownership rights to securities. Shareholder agreements, agreements on management and disposal of shares | ‒ | Before the liquidation of the organization |
| 115 | 165 | The decision on the issue (additional issue) of securities, the securities prospectus (main, additional part), the bond program and the terms of the issue (additional issue) of bonds within the bond program, as well as changes in them; a report on the results of the issue (additional issue) of securities, a notification on the results of the issue (additional issue) of securities, an application for obtaining permission to place and (or) organize the circulation of issue-grade securities of Russian issuers outside the Russian Federation; notifications of the Central Bank of the Russian Federation on state registration (registration) at the stages of issue, on the qualification of financial instruments, notification on the issuance of permission for the placement and (or) circulation of securities outside the Russian Federation, notification on the cancellation of the individual number (code) of an additional issue of issue-grade securities papers | Constantly (at the discretion of the archive) | Before the liquidation of the organization |
| 118 | 150 | Lists of affiliates | Constantly (at the discretion of the archive) | Before the liquidation of the organization |
| 120 | ‒ | Agreements for maintaining a register of securities owners, an act of acceptance and transfer of documents and register information | ‒ | 10 years after expiration of the contract |
| 122 | 419 | Statements for the payment of dividends (income) on securities and other payments | 75 years old | *50/75 years |
| 126 | 166 | Messages about material facts containing information subject to disclosure on the securities market (in the event of disputes or disagreements, they are retained until a decision is made on the case) | 3 years | 5 years |
| 127-131,133,134 | ‒ | Lists of insiders (after replacement with new ones); documents – grounds for transferring lists of insiders to trade organizers, confirmation of transfer; documents on the provision of information by insiders about transactions performed by them; notifications about transactions performed by insiders; logs of the provision of insider information, changes in the list of insiders | ‒ | 5 years |
| 132 | ‒ | Local regulations (orders, decisions) establishing the procedure for access to insider information, security rules, conditions for insiders to carry out transactions with financial instruments | ‒ | 5 years after replacement with new ones (1) |
| 135 | 85 | Agreements on the alienation of the exclusive right to a result of intellectual activity or a means of individualization | Constantly (at the discretion of the archive) | 5 years after expiration of the exclusive right (1) |
| 136 | 85 | Licensing agreements on the transfer of rights to the result of intellectual activity or means of individualization | Constantly (at the discretion of the archive) | 5 years after expiration of the contract |
| 137 | 792 | Journals, databases of registration of lease (sublease) agreements (contracts), free use: a) real estate; b) movable property | Constantly (at the discretion of the archive) | a) 10 years; b) 5 years. According to contracts in relation to state and municipal property – from 15 years |
| 138 | pp. “c” paragraph 459 | Journals, contract registration databases: a) on the alienation (acquisition) of real estate; b) purchases, sales of movable property | Constantly (at the discretion of the archive) | a) before the liquidation of the organization; b) 5 years |
| 141 | 173,174 | Documents of inspections and audits carried out by state control (supervision) bodies, including without interaction with the object of supervision | Constantly | 10 years |
| 145 | ‒ | Documents (protocols, acts, explanations, petitions, warnings, rulings, resolutions) on administrative offenses | ‒ | 5 years |
| 150 | 178 | Correspondence about the implementation of instructions, representations, warnings, cautions, conclusions of state control (supervision) bodies, municipal control bodies | 5 years (1) | 5 years |
| 154 | 183 | Appeals from citizens (proposals, statements, complaints, claims), correspondence regarding their consideration | From 5 years to permanent storage depending on the nature | 5 years (1) |
| 163 | 777 | Books, accounting journals and issuance of seals, stamps | 3 years | Before the liquidation of the organization |
| 165 | 261 | Documents (lists of information, instructions, regulations) on the procedure for working with confidential information | 3 years after removal of the restriction stamp | 10 years after replacement with new ones (1) |
| 166, 167 | 209 | Agreements (agreements) on non-disclosure of restricted information; receipts (undertakings) on non-disclosure of restricted information | 5 years after removal of the restriction on access to information | 3 years after the expiration of the non-disclosure period established by the agreement (contract); after termination of employment |
*50/75 years - if the paperwork was completed before 01/01/2003, they are stored for 75 years, after 01/01/2003 - 50 years.
(1) - with the possibility of partial selection for permanent storage.
ORDER of Rosarkhiv dated December 20, 2019 No. 236
“On approval of the List of standard management archival documents generated in the process of activities of state bodies, local governments and organizations, indicating their storage periods”
Entered into force on 02/18/2020 Official Internet portal of legal information: www.pravo.gov.ru, 02/07/2020
The document is included in the ConsultantPlus ATP
Author: Gorbik Yulia
Award documents
| DOCUMENT TYPE | STORAGE LIFE | NOTE |
| Documents (submissions, award certificates, petitions, testimonials, autobiographies, extracts from decisions, resolutions, protocols) on nominations for state, municipal and departmental awards, conferring honorary titles, awarding prizes: | (1) In case of a decision to refuse – 5 years (2) On nomination for departmental awards, conferment of departmental honorary titles, awarding departmental prizes – 10 years | |
| a) in awarding organizations; | Constantly (1) (2) | |
| b) in representing organizations | 5 years | |
| Protocols for the presentation (transfer) of state, municipal and departmental awards | Constantly | – |
| Logs of presentation (transfer) of state, municipal and departmental awards | 50/75 years | – |
| Documents (petitions, notifications, decisions) on acceptance (refusal to accept) honorary and special titles, awards of foreign states and organizations | Constantly | – |
| Documents (petitions, statements, certificates) for the issuance of duplicate documents for state, municipal and departmental awards to replace lost ones | 10 years | – |
| Log books for issuing duplicate documents for state, municipal and departmental awards, replacing lost ones | 10 years | – |
| Documents (submissions, petitions, characteristics, biographies, extracts from decisions, resolutions, orders) for inclusion on the Board of Honor | 10 years | – |
| Book of honor of the organization | Constantly | – |
| Correspondence about rewarding employees, conferring honorary titles, and awarding bonuses | 5 years | – |
Read also
25.12.2019
Which document regulates the storage periods for documents?
Official documents for determining the retention periods of documents look like this:
- a list of standard management documents formulated by the Federal Archive on August 25, 2010, containing the storage periods for standard documentation;
- a list of standard documents that are generated in the scientific, technical and production activities of the company, which contains information on storage periods (approved by Order of the Ministry of Culture of Russia dated July 31, 2007 No. 1182);
- industry lists defining the storage periods for documents that are not reflected in the above;
- federal laws.
