Occupational safety and the acquisition by employees of the necessary knowledge and skills in this area must be ensured by the employer. All employees of the enterprise are promptly informed and trained in the rules that guarantee them safe working conditions. Sometimes such instruction needs to be carried out not according to plan, but in connection with certain circumstances that have arisen.
- What are the features of conducting unscheduled training on labor protection?
- Who should conduct it?
- How is this process documented?
We consider all issues related to this type of instruction.
For which employees is unscheduled training ?
Why was instruction needed outside of the plan?
Should training in certain basics of labor protection be carried out outside the approved plan and program? This requires a certain reason provided for by labor legislation.
GOST 12.0.003-90 regulates the rules for conducting all elements of training in the basics of labor protection. Unscheduled briefing is considered one of the most important procedures for special training of employees to prevent injuries and other accidents, along with initial briefing.
Reasons for unscheduled briefing:
- reaction to a sudden emergency situation;
- the need for training in response to changes in working conditions, technology or equipment.
Reasons for scheduling an unscheduled briefing
They fit into the two reasons listed above. Specific reasons requiring new training, noted in regulations, may be:
- introduction of new or revised standards, instructions, rules related to labor protection at a given enterprise;
- introducing any changes to existing labor safety regulations;
- introduction of new factors into the production process: change or renewal of equipment, tools, raw materials, replacement of technologies, etc.;
- requirement set by supervisory authorities;
- identified violation of labor safety requirements committed by employees or students, which led or could lead to damage to health or equipment;
- information received about accidents or accidents at similar enterprises;
- an interval of more than 2 months between permits to work, and for work in conditions of increased danger - more than 1 month.
Is it necessary to provide labor safety training for remote workers ?
More danger means more training requirements
If production is characterized by a greater degree of danger, in order to prevent injuries and emergency situations, unscheduled briefings must be carried out for additional reasons. These may include:
- getting injured at work;
- a month's break in the employee's work activity;
- the occurrence of an occupational disease in one or more employees due to working conditions;
- forced change of schedule or stop of the work process due to gross violation of labor safety rules;
- the employee is transferred to a new workplace;
- the employer or control body has issued a corresponding order.
IMPORTANT! If the reason was an accident or injury at this or another workplace. Then the briefing must be carried out “hot on the heels” - no later than three days after the incident.
When is an unscheduled safety briefing carried out?
Unscheduled instruction is carried out when the need arises. Its peculiarity is that it is almost impossible to plan it in advance. The main reasons for conducting unscheduled training on labor protection may be:
1. Entry into force of new regulations on a state scale.
2. Identified violations during internal inspections of the enterprise - by the safety commission, safety engineer, work manager.
3. Identified violations during inspections by supervisory and control authorities - labor inspector, state energy supervision, metrology service, etc.
4. Changes in working conditions: innovations in technological processes, new equipment, stopping the unit for repairs, changing the tools used, etc.
5. Changes in the organization of work: the planned arrival of trainees, the organization of excursions, the admission of workers from third-party organizations to the territory of the enterprise, changes in the working regime.
6. An emergency situation in an organization, its division or in an enterprise with similar production processes: injury, confirmation of an occupational disease, accident, fire, explosion, etc.;
7. Requirement or recommendation of higher organizations, supervisory authorities in any of the company’s areas of activity (energy, fire safety, etc.).
8. Approval of new instructions, operating procedures, rules and other documents valid throughout the enterprise.
9. Conducting unscheduled training on labor protection is also mandatory for workers who have not worked in a specific type of work:
• increased danger – 30 days or more; • non-hazardous – 60 days or more.
Such breaks may occur due to long vacations, sick leave, business downtime, business trips, government or public duties, or other reasons. It is impossible to predict the occurrence of the above events in advance and plan appropriate instructions, which is why it is called unscheduled.
Instructor - who is he?
Unscheduled briefing is usually carried out directly at the workplace itself. Remote conducting is not prohibited either - modern technologies allow the use of all kinds of technical means for this, primarily a computer.
The instructor is usually the immediate supervisor of the work being performed. Its functions can be performed by:
- executive;
- director of operations;
- representative of the management of the workshop or work site;
- master;
- foreman;
- occupational safety specialist, etc.
NOTE! There may be one person being instructed, or a group of employees undergo unscheduled training at once.
When is the training carried out?
There are several reasons for conducting such instruction.
Conducting this type of training is important for the employer. In the process of performing production tasks, many nuances appear that need to be outlined to the employee. This is why unscheduled instruction exists.
List of cases for undergoing unscheduled training:
- Changes in production technology. Life does not stand still and everything gradually changes, including technological processes being improved, new equipment being used, new equipment being purchased. This cannot be ignored by the employer. In order for the employee to be familiar with innovations, it is necessary to conduct additional or unscheduled training;
- An accident occurred at work, although this is extremely undesirable, but, alas, the fact of occurrence was recorded. In order to prevent this oversight in the future, all employees engaged in a similar type of activity must be briefed in the form of a conversation, reading the investigation materials and the requirements from the labor protection instructions;
- An incident occurred at the workplace that could have caused an accident, but it did not. This incident cannot be ignored, as it may happen again. As a rule, it is necessary to prepare an administrative document for the enterprise and familiarize all employees, and instruct those engaged in similar activities in the prescribed manner;
- The employee had not worked for two months and could well have forgotten not only the subtleties of the technological process, but also safe work practices. If he performed particularly dangerous work, then this time is halved - 30 days. After a long absence, the manager gives him a briefing;
- Unscheduled instruction is carried out on the basis of a recorded occupational disease.
Employees performing the same functions as a result of which such circumstances occurred are given additional training.
Contents of unscheduled briefing
IMPORTANT! Recommendations for conducting unscheduled briefings from ConsultantPlus are available here
A program for instruction that needs to be given for a specific reason. It is determined precisely by this very reason. Depending on what became the reason for the need to undergo training in the basics of labor protection, the unscheduled briefing program may include certain information materials and practical skills training.
- Updating or refreshing knowledge about equipment and technological processes that make up the daily work functions of employees.
- Discussion of the reasons that led to dangerous situations and/or undesirable consequences. Establishing incorrect actions and affirming correct ones instead.
- Organization of workplace safety.
- How to properly prepare for the start of production activities.
- Familiarity with personal protective equipment and the rules for using them.
- Features of safe movement in production conditions.
- Specifics of transportation, loading and unloading.
- Possibilities for emergency stopping of mechanisms or blocking of certain components.
- Methods of informing about the danger that has arisen, including in the presence of background noise.
- Algorithm for behavior in emergency situations.
- Emergency measures.
What is an emergency briefing?
It is carried out in certain situations.
Extraordinary briefings are carried out:
- when replacing equipment. In production, especially when performing operations on mechanical equipment, things often change.
Machines are becoming more advanced, and accordingly, workers also need to be retrained to ensure normal operation on the new equipment and prevent injuries. It follows from this that the standards for providing personal protective equipment and workplace equipment have changed;
- when the technological process changes. Improvements are regularly made to manufacturing technologies for any parts. If at least one of the route operations has changed, then it is necessary to familiarize the employee with how to protect himself when performing this work;
- in the event of an accident with work colleagues. To prevent such an incident from happening again, it is necessary to consider the reasons for its occurrence and who was guilty. In almost all cases, the culprit is the employee himself, but there are exceptions;
- an accident involving equipment of the same model that occurred at another enterprise. The violations specified in the letter to the parent organization should be carefully studied in order to avoid such misunderstandings in the future;
- changes in labor safety instructions. Enterprises have a labor safety management system, according to which occupational safety instructions must be reviewed every 5 years, and for particularly hazardous industries, every 3 years.
Each time changes are made there, the content is improved, and in order to convey these subtleties to the employee, it is necessary to carry out instructions;
- Occupational illness will also be a reason for extraordinary instruction. The employee who received it while performing production tasks clearly did not comply with basic safety measures.
Control of absorption
Instruction involves mandatory monitoring of the acquired knowledge and skills of trained employees. The form of control is set individually:
- it could be a survey
- written report,
- practical test of skills,
- The use of computer training programs and other technical training aids is not excluded.
If the mastery of the material is considered unsatisfactory, such an employee is not allowed to continue the work process. He will need repeated instruction after a certain time.
How exactly to remove an employee who has not undergone training and testing of knowledge and skills in the field of labor protection?
Documentation and registration
Records of unscheduled briefings, as well as other forms of reporting on training in the basics of labor protection, fall under administrative responsibility. The logbook for such briefings is approved by GOST 12.0.004-90.
The following information is entered into this log:
- about the reason for conducting the briefing outside the plan;
- its date;
- personal information and position of the instructor;
- about persons who have undergone instruction;
- about its volume and content.
This information is sealed with the signatures of the instructor and each person instructed.
If an employee's personal card , information about unscheduled briefings is also entered into it, and the number or name of the corresponding program is indicated.
