How to correctly draw up an application for time off for one day on account of the next vacation and a sample document

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Published: 06/03/2016

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Typically, organizations have a schedule of regular paid vacations, which is approved at least two weeks before the start of the calendar year and must be followed by all employees.

If an employee urgently needs a day off or several, and the time for his turn has not yet come, it is possible to take rest days towards future vacation. To do this you need to write an application.

• Sample application
• Features of document preparation
• Application for one day

Grounds for short-term leave

Leave is provided to the employee in accordance with the schedule. If part of the vacation is approved in the schedule in the amount of 1 day, the employee does not have to apply for it. The procedure follows the standard procedure:

• Notifying the employee about vacation included in the schedule.
• Issuance of an order indicating the reason for the person’s absence and the number of days of vacation.
• Familiarization of the employee with the order.
• Making payments to an employee.

Vacation schedules usually do not contain parts lasting 1 day and the employee must agree to postpone the period. Agreement with the manager is carried out based on the employee’s application. In most cases, the need for one-day leave is dictated by good reason. In an application to postpone 1 day, general information about the reason is allowed.

Is it possible to take a vacation of 5-7 days in parts?

Registration date: 06/06/2008 Messages: 7,520 Re: is it possible to take VACATION not including weekends? An anonymous user Writes: It’s time for the boogers to remember that they are not employers and what does that have to do with it. sm11: but even just one day at a time…. so you won’t benefit much, the salary will still be calculated according to the timesheet.: sm14: #9 IP/Host: 193.200.150. Re: Is it possible to take HOLIDAY without including weekends? Bukh2. Writes: Anonymous user Writes: It’s time for the boomers to remember that they are not employers and what does that have to do with it. sm11: but even just one day at a time….

so you won’t benefit much, the salary will still be calculated according to the report card.: sm14: Despite the fact that many accountants/HR officers often try to solve the decree with their smartest heads. the question is for the employer - although the employer is not averse to making concessions to employees #10 IP/Host: 92.36.23.

Also, the Labor Code of the Russian Federation does not say anything about how many calendar days should fall on weekends and how many on working days. Therefore, when using vacation in parts, vacation days can fall on both weekdays and weekends. Are there any restrictions on dividing vacation into parts? But, in addition to the possibility of dividing vacation into parts, Article 125 of the Labor Code of the Russian Federation also establishes restrictions - division of vacation is possible only by agreement between the employee and the employer.

Thus, if an employee wants to take vacation in parts, he will have to agree with his boss on its duration, because The employer reserves the right to disagree with this option for splitting the vacation. After all, from the employer’s point of view, such a breakdown of vacation into parts is not rational.

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If you have worked at this enterprise for 7 months, then you already have the right to vacation accordingly. with Article 122 of the Labor Code, which states that an employee has the right to use vacation for the first year of work after 6 months of work in this organization. In this case, you are granted vacation regardless of the vacation schedule. And if you have been working in this organization for several years, then the vacation will be in accordance with the vacation schedule - Article 123 of the Labor Code. By agreement with the employer, you have the right to divide your vacation into parts - Article 125 of the Labor Code of the Russian Federation, so that at least one of its parts is at least 14 days. That. , in general, vacation is divided into parts only when an agreement on this is reached between the employer and employee. If an agreement is not reached, the vacation cannot be divided into parts. Good luck!

There are 2 problems here: 1) You are required to go on vacation in accordance with the vacation schedule. If your 2-day vacation is not provided for in the schedule, then the employer has the right not to let you go on vacation 2) If you agree with the employer, then there may be another problem if you have previously taken vacation in parts. The fact is that leave can be granted in parts, but one of the parts must be at least 14 days. If you have already chosen 14 days in parts, then Alas, only for 14 days. LABOR CODE OF THE RUSSIAN FEDERATION Article 123. The order of granting annual paid leave The order of granting paid leave is determined annually in accordance with the leave schedule approved by the employer, taking into account the opinion of the elected body of the primary trade union organization no later than two weeks before the start of the calendar year in the manner established by Article 372 of this Code for the adoption of local regulations. The vacation schedule is mandatory for both the employer and the employee. The employee must be notified of the start time of the vacation by signature no later than two weeks before it begins.

Persons with and without the right to one-day leave

Employees are not entitled to paid leave before the six-month period. The exception is when persons belonging to a special category of citizens apply for one-day leave. The manager cannot refuse leave to adoptive parents of a child up to 3 months old, spouses of military personnel, part-time workers, minors, women before and after leave under the BiR.

The procedure for granting one-day leave has strict implementation deadlines. The employer is obliged to pay for the rest period.

If the employee submits an application less than 3 days before the start of the vacation, the manager has the right to refuse the employee. Otherwise, the employer will face administrative punishment in the form of a fine in accordance with Art. 5.27 Code of Administrative Offences. An alternative solution to the issue in the event of emergency circumstances is to provide 1 day without payment.

Dividing annual paid leave into parts

I wish you to spend your time with benefit, pleasure and a cheerful mood. Let your vacation inspire and fill you with new strength, vigor, energy, good health, bright impressions and good emotions.

More congratulations in prose →

Cheers cheers! It's time. Work gave us rest. I congratulate you on this. You are responsible for your vacation.

Spend it wisely, so as not to regret later. Be bold and away from doubts, into the world of dreams and relaxation.

We congratulate you, vacationer, You, of course, deserve your vacation, We wish you a great rest, Gain a lot of vigor and strength, You travel, visit countries, And get a lot of impressions, But don’t forget about work And bring us rays of the sun!

For many months in a row, you, immersed in work, completely forgot about rest, needing it more and more.

On vacation I wish to rest for the whole year. Let the soul unwind and the body rest!

Congratulations on your vacation! Relax, cheer up. Full of strength and confidence, come back to us later.

I wish you joy, happiness. May you be vigorous and healthy forever.

Let your vacation be great. There will be a lot of good in your life.

Finally, the last day before the vacation has arrived. You've been madly waiting for a voluptuous moment for a whole year.

I wish you to take a walk and gain strength for you. To joyfully return to their work path.

Every day of idleness is sweet. It must be. So that you definitely forget about all your problems.

Finally, they have waited, After all, they are going on vacation soon. Otherwise you always work, When others are resting.

I wish you to tan in the sun, and to swim in the sea for a long time. I wish you a lot of champagne, so that you can stay happy for a year.

I wish you to have a great rest and go on a cruise. To gain new strength, And every day, so that there is a surprise!

This is important to know: Travel time for a military personnel on vacation

Finally, this time has come, When you can relax a little, Completely throw off the heavy burden, And go on vacation somewhere!

We congratulate you on your vacation, And we envy you even a little bit, We wish you a warm sea, sunshine, Have fun, dive deeper!

So that the vacation brings inspiration, And acquaintances, and even romance, To have a mood higher than the sky, To visit many countries together!

Today is a joyful day, the boss accompanied me on vacation. We wish you to relax, enjoy, and definitely swim in the Black Sea!

May these days be remembered forever, may you be surrounded by love, kindness, sincere, reliable and loyal friends, may fate spoil you more often!

Congratulations: 47

in verse,
30
in prose.

Submitting an application for consideration

The decision to provide employee rest days at specific times is made by the employer. The manager approves the vacation schedule and agrees to postpone the date if necessary to receive 1 day separately from the main period. When submitting an application, an employee may use the following options:

• Submits the document to the HR department. The personnel employee makes an entry in the accounting journal regarding receipt of the application for further consideration. At the request of the person, an acceptance mark is made on the applicant’s copy.
• Submits the document directly to the head of the enterprise. This option allows you to verbally explain the reasons and agree on receiving a one-day leave. After the application has been endorsed, the document is sent to the personnel department for registration and issuance of an order.
• Sends the document by mail. The method is possible in case of absence from the workplace due to a business trip, vacation or illness. The postal item must have an inventory and a paid receipt of delivery. When shipping, the delivery time is taken into account, which in the standard version is 6 days. The date of receipt of the document must be no later than 3 days before the start of the vacation.

In case of refusal to transfer and provide 1 day of vacation, the employee is notified in writing. The notice must contain the reason for the refusal. The document is the basis for appealing the decision by internal or external commissions. The last and most effective measure to challenge the unlawful actions of a manager is to challenge it in court.

Summary

• Does an employee have the right to take 1 day off as vacation?
• How to write an application for recall from vacation for 1 day?
• Is it possible to take a vacation without pay for 1 day?
• Is it possible to divide 3 days of additional vacation into 2 days and 1 day?
• I have a vacation in June. June is Russia Day. Is my vacation extended by 1 day?
• What is the basis for the HR manager’s requirement to take 3 days of vacation if 1 day is needed - Friday?
• Please tell me in what cases you can take a vacation for 1 day at your own expense.
• One day vacation
• Academic leave in 1st year
• Sick leave for 1 day
• Application for parental leave up to 15 years of age
• Application for leave 1 day

Questions

1. Does an employee have the right to take 1 day off as vacation?

1.1. Good afternoon Yes, an employee has the right to take 1 calendar day off as vacation.

1.2. Hello, subject of law. If an employee breaks his vacation into parts of 14 days and 14 days (clause 1 of Article 125 of the Labor Code of the Russian Federation), and the second part of the vacation is also divided into parts, then these actions must be recorded in personnel documents (orders) based on the application of the employee, who in his application, he asks the employer to divide his vacation into parts indicating these parts in days, in numbers, in months, i.e. with a calendar reference to the event.

2. How to write an application for recall from vacation for 1 day?

2.1. Natalya, just write to recall me for one day.

3. Is it possible to take a vacation without pay for 1 day.

3.1. Hello, yes this is possible, but by agreement with the employer, for mandatory cases of granting leave without saving your salary, see Art. 128 of the Labor Code of the Russian Federation The employer is obliged, on the basis of a written application from the employee, to provide leave without pay:

participants of the Great Patriotic War - up to 35 calendar days per year;

for working old-age pensioners (by age) - up to 14 calendar days per year;

parents and wives (husbands) of military personnel, employees of internal affairs bodies, the federal fire service, customs authorities, employees of institutions and bodies of the penal system, who died or died as a result of injury, concussion or injury received while performing the duties of military service (service), or due to an illness associated with military service (service) - up to 14 calendar days a year;

for working disabled people - up to 60 calendar days per year;

employees in cases of the birth of a child, marriage registration, death of close relatives - up to five calendar days;

4. Is it possible to divide 3 days of additional vacation into 2 days and 1 day.

4.1. Good day, dear site visitor Yes, you can. The most important thing is that your vacation is divided in such a way that one part of your total vacation is at least 14 days.

4.2. This is possible only with the consent of the employer. Just take time off on one day or another to count towards your upcoming vacation, and then take a vacation, part of which you will work.

4.3. Good day to you. In this case, this is possible, but only with agreement with the employer. Unfortunately, you won't be able to do it on your own. I wish you good luck in resolving your issue.

4.4. Good day to you!

Yes, of course, since these are additional vacation days, you have every right to this in accordance with current labor legislation.

4.5. Tatyana, hello! Additional leave is given along with the main one. The employee has the right to divide his vacation, but one part cannot be less than 14 calendar days. Additional vacation may or may not be included in this part if you divide the remaining 14 days by days.

5. I have a vacation in June. June is Russia Day. Is my vacation extended by 1 day?

6. What is the basis for the HR manager’s requirement to take 3 days of vacation if 1 day is needed - Friday?

6.1. It's not based on anything. The Labor Code does not prohibit taking a day of vacation.

7. Please tell me in what cases you can take a vacation for 1 day at your own expense.

7.1. Article 128. Leave without pay

[Labor Code of the Russian Federation] [Chapter 19] [Article 128] For family reasons and other valid reasons, an employee, upon his written application, may be granted leave without pay, the duration of which is determined by agreement between the employee and the employer.

The employer is obliged, based on a written application from the employee, to provide leave without pay:

participants of the Great Patriotic War - up to 35 calendar days per year;

for working old-age pensioners (by age) - up to 14 calendar days per year;

parents and wives (husbands) of military personnel, employees of internal affairs bodies, the federal fire service, authorities for control of the circulation of narcotic drugs and psychotropic substances, customs authorities, employees of institutions and bodies of the penitentiary system, killed or died as a result of injury, concussion or injury, received while performing the duties of military service (service), or as a result of an illness associated with military service (service) - up to 14 calendar days a year;

for working disabled people - up to 60 calendar days per year;

employees in cases of the birth of a child, marriage registration, death of close relatives - up to five calendar days;

in other cases provided for by this Code, other federal laws or a collective agreement.

8. I am leaving maternity leave early. When I went on maternity leave, my wages were an order of magnitude lower than they are now. Please tell me, if I work for 1 day, will sick leave be paid based on the amount of my current salary or the amount with which I went on maternity leave?

8.1. Hello. From salary to maternity leave.

9. I am registered for pregnancy, I gave a certificate for work, I was transferred to light work, on the 14th I need to go for an ultrasound and screening, I want to take 1 day as vacation, but they say if it’s not a whole day, then without saving it , at your own expense.

9.1. Hello, you have the right to take a day off from your vacation. All the best to you!

10. Does 37 years of service for early retirement in 2021 include maternity leave of up to 1.5 years in 1989, since changes regarding the non-inclusion of maternity leave of up to 1.5 years were made to Article 167 of the Labor Code only after 6 October 1992 and are still in effect today.

10.1. Good evening, Elena. According to clause 3, part 1, art. Federal Law No. 400 “On Insurance Pensions”, the periods of care of one of the parents for each child until he reaches the age of one and a half years, but not more than six years in total, are counted in the insurance period.

It is important to know: From what funds (money) are vacation pay paid?

11. If an employee wrote an application for 1 day of vacation on Sunday (for the same Sunday), when the HR department that processes the vacation is not working, can they refuse to apply for vacation? Or is it possible to apply for leave retroactively?

11.1. Vacations are notified in advance for timely accrual of vacation pay.

12. I am a military woman returning from maternity leave at 1.6 years old, my husband is also a military man, tell me what time should I arrive for duty and what time should the working day end?

12.1. Hello, as follows from judicial practice, part-time work for female military personnel and military personnel raising children without a father (mother) is not provided for by current legislation.
Thus, you are obliged to arrive at and leave work at the hours determined by the duty time regulations. At the same time, I explain that in accordance with Part 9 of Art.
10 of the Federal Law “On the Status of Military Personnel”, female military personnel and military personnel raising children without a father (mother) enjoy social guarantees and compensation in accordance with federal laws and other regulatory legal acts on the protection of family, motherhood and childhood. Such a normative legal act is the Labor Code of the Russian Federation. In accordance with Art. 259 of the Labor Code of the Russian Federation, sending on business trips, engaging in overtime work, night work, weekends and non-working holidays of women with children under three years of age is allowed only with their written consent and provided that this is not prohibited to them in accordance with with a medical report issued in the manner established by federal laws and other regulatory legal acts of the Russian Federation. At the same time, women with children under three years of age must be informed in writing of their right to refuse to be sent on a business trip, to be involved in overtime work, to work at night, on weekends and non-working holidays.

Thus, until your child reaches 3 years of age, the command of a military unit does not have the right, without your written consent, to involve you in performing military service duties at night, on weekends and holidays, or to send you on business trips.

13. On September 1, I went on vacation for 30 calendar days, and on September 5, I wrote a letter of resignation. Tell me, when is the employer obliged to hand over the documents? And if the salary is on September 15 (for August), can the employer, citing the fact that I am quitting, give it out on the day of dismissal.

13.1. Good afternoon OR you are on vacation and you are fired on the last day of vacation (September 30), your salary for August arrives to you as expected on September 15, if there are any other payments, then they are paid to you on September 30 OR you are fired on the day you write the application, but they recalculate vacation pay, then full payment is made on the day of dismissal.

Recording time spent on vacation

The absence of an employee while on vacation is reflected in the working time sheet. The basis for entering data into the timesheet is the order of the manager. The personnel employee marks the day of absence in connection with the provision of the main vacation day with the standard code 09 or OT using an alphabetic symbol. For 1 day received as additional leave, coding 10 or OD is applied.

If an employee received 1 day of vacation without documentation, the employee’s absence is not reflected in the time sheet.

By agreement with the manager, if a person is absent, an 8 is entered on the report card (for a 40-hour week). While on vacation for 1 day, the employee works as usual, which is also not reflected in the timesheet. The option of an employee being absent without registration or leaving while on vacation can have negative consequences for the employer. In the event of an incident at the workplace, the employer will be fined.

The HR employee is responsible for keeping the timesheet data up to date. The report card is approved by the head of the enterprise. The document is the basis for calculating amounts included in the remuneration of accounting employees.

Applications for leave for 1 day at your own expense

Sometimes an event may occur when the urgent presence of a working person is necessary to resolve a problem, and he is at work.
The employee is forced to take time off from work. According to the Labor Code of the Russian Federation, a subordinate can use the following types of time off:

1. Receiving administrative leave for 1 day.
2. Receipt of one day towards annual leave, due or not fully used.
3. Allocating time off to account for days worked outside of school hours.

Regardless of the chosen type of time off, you must submit a written request to the head of the company and wait for a positive decision. If the subordinate is on good terms with his superiors, then taking a day off at his own expense will not be a problem. You just need to send your request in a timely manner.

The form of this document is standard:

• On the right side of the page, at the top there is a “header”, which displays the data of the head of the company, where the petitioner works and the data of the author of the letter.
• The name of the form “Application” is located below.
• Next, fill out the text part of the request, in which you need to display the date of leave and the reason for which the specialist needs to leave.
• Finally, the date of completion and the signature of the applicant with a transcript are displayed.

Example of an application for leave for 1 day at your own expense

As in previous applications, the information of the employer and then the author of the request are entered in the “header” of the form:

“To the Head of JSC Temp”

Semenov Ignat Petrovich from occupational safety engineer Vladimir Nikolaevich Ovsyannikov"

In the center of the line we write:

"STATEMENT"

Next, fill in the main part of the request:

“Please give me 1 day off at your own expense on September 6, 2019 for personal reasons.”

or:

“I ask you to grant me leave without pay on 09/06/2019 in connection with a mandatory visit to the utility company.”

The letter ends with the signature of the author and the date it was filled out:

“09/03/2019 Ovsyannikov / V. N. Ovsyannikov/”

Calculation of an employee when receiving one-day leave

Regardless of the short duration of the rest period, the employee must receive payment for 1 day on time. A number of enterprises include the amount in regular wage payments, which is an incorrect position assessed as a violation of labor laws.

Payment must be made on a separate statement (or simultaneously with other payments when dates overlap), 3 days before the start of the vacation. Late payment of vacation pay gives the employee the right to transfer the granted day to another period. If the payment day coincides with a non-working day, funds are issued in advance.

Example of settlement with an employee

Employee M. of the Novinka LLC company asked the employer to postpone 1 day of vacation to July 15, 2021. The request was granted. The person’s income during the year preceding the event amounted to 285,700 rubles, fully worked out. When calculating vacation pay, the accountant of Novinka LLC carries out the following operations:

1. Calculates the amount of average earnings per day: Av = 285,700 / 12 / 29.3 = 812.57 rubles.
2. Determines the amount of vacation payments: Co = 812.57 x 1 = 812.57 rubles.

The form of payment does not matter. An employee can receive vacation pay in cash or by transfer to a salary card.

Is it possible to take a vacation for one day?

Article 115 of the Labor Code of the Russian Federation states that every year an employee is entitled to paid leave for 28 calendar days.

At the same time, Article 120 of the Labor Code of the Russian Federation states that the employer can prescribe a larger number of vacation days in a collective agreement or local regulation.

The Labor Code does not prohibit the provision of annual paid leave in the amount of one calendar day. But it is necessary to take into account the provision of Article 125 of the Labor Code of the Russian Federation (“Division of annual paid leave into parts. Recall from vacation”), which states that by agreement of the employee and the employer, annual paid leave can be divided into parts. Moreover, at least one part of this leave must be at least 14 calendar days. This is the only limitation.

After a two-week vacation, the employee can divide the remainder into any periods. Including one day at a time. However, here it is necessary to calculate vacation payments for each part of the vacation.

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Features of other types of leaves provided to employees

The employee has the right, in addition to paid one-day leave, to receive days without pay. When registering a period without maintenance, a number of features arise:

• The period at your own expense is established by agreement between the director and employee.
• The deadlines for preferential categories of persons are established by the Labor Code of the Russian Federation.
• Leave for family reasons is not a mandatory social guarantee and is provided with the consent of the manager. The duration of leave provided for family reasons is determined by agreement between the manager and the employee.
• An employer cannot refuse to provide leave to a person belonging to one of the categories listed in Art. 128 Labor Code of the Russian Federation.

A separate vacation period is established for each group of privileged categories of persons. To receive unpaid days, you must submit an application to your manager. Both paid and unpaid types of leave are provided on the basis of an order.

An enterprise may establish its own grounds for granting leave at its own expense and the duration of the period. The conditions are fixed in a collective agreement or other document defining internal regulations and social guarantees. An unpaid period of absence from work is not included in the length of service calculated for receiving the next paid leave.

Is it possible to take a vacation for 5 calendar days?

Situation 1. The employee wrote an application for leave for a full week - from June 20 to June 26, 2021.

This period includes both weekdays and weekends. If the employer does not mind, then the employee must be given and paid leave for all 7 calendar days. This is perhaps the simplest situation that does not raise any questions. Situation 2. The employee wrote an application for leave from June 20 to June 24 - 5 calendar days, which according to the calendar are working days. Formally, the employee has the right to do so. And it is impossible to force him to write a statement for the whole week with the “capture” of weekends.

Possibility of refusal to receive one-day leave

The manager regulates the work procedure in the team, including the provision of vacation periods. If there is a one-day vacation approved in the schedule, for example, to celebrate an anniversary, the manager cannot refuse to receive the day. In other cases, the employer’s refusal is justified, since it requires the transfer of 1 day of vacation. The transfer of part of the vacation is carried out by decision of the manager.

Sometimes employers refuse to receive one-day leave due to the employee having no unused days, which is an unreasonable position for refusal. The condition of mandatory work experience applies only to the first half of the year of work. Persons who have sufficient experience at the enterprise are given the opportunity to receive leave in advance.

When is it possible to divide vacation into parts: law, rules, features

He used the first part (14 days) in June, and decided to divide the second into two more parts: he took seven days off in September, and the same amount in December. Option 2: Rescuer Nikishov V.S. took 15 days of vacation when he was entitled to 35 days. He still has 20 days of rest, and he divides them into 4 parts of 5 days.

When splitting vacation, you should take into account your field of activity: there are industries in which such division of less than 7 days can negatively affect the production process and work regime: someone will have to replace an employee who systematically goes on vacation. It is for this reason that everything should be done only with the permission of the manager. Is it possible to share vacation: what does the law say? In Art. 125 of the Labor Code of the Russian Federation directly states that one of the parts of the vacation must be at least 14 days, and the second can be divided into any segments.

Registration date: 07/22/2008 Messages: 101 Re: is it possible to take VACATION not including weekends? Dear Alex-Kor, I know very well that we have no irreplaceable people. But we have a bunch of different inspections that an offended employee can go to. You cannot focus only on constant and never-ending profits and use workers as material. Therefore, don’t add all your “mommy’s” and “daddy’s” children here. The question is somewhat different.

In this regard, sometimes organizations try to force employees to take vacations for shorter periods using various kinds of tricks. For example, they prescribe the corresponding condition on the mandatory division of the second 14 calendar days in the local regulatory act (LNA) of the organization. However, LNA norms that worsen the employee’s position in comparison with established labor legislation are not subject to application (Art.

This is important to know: Vacation after sick leave: calculation of vacation pay

8 Labor Code of the Russian Federation). The considered requirements for mandatory division of vacation contradict the provisions of Art. 125 Labor Code of the Russian Federation. Therefore, their employees, in general, can simply ignore them. And in the event of a conflict with management, inspectors from the labor inspectorate will also point out the illegality of the LNA norms. Vacation by weekdays and weekends Thanks to the possible division of vacation into parts, employees use their vacations differently.

Applying for a one-day vacation period

After you write this document and check it for compliance with the rules described above, it must be provided to the person specified in the application itself (the manager). To do this, you should already log out of the document flow system in your organization.

As a rule, issues of this nature are resolved directly with the boss himself. To do this, you will need to contact him, having the application with you. The manager will review it and decide on granting the right to rest.

Some companies with a large number of employees have a special system for resolving such issues. To do this, you will need to contact the department that deals with the movement of internal documents. As a rule, the application is submitted to the chief's secretary. He passes it on to the manager himself.

A positive result must be documented in a special order. In it, the director of the enterprise or the head of the department confirms that a certain employee on such and such a day is exempt from performing his work duties due to going on vacation.