How long after the interim period is the liquidation balance sheet submitted to the registering authority?

What is LLC liquidation

Liquidation is a procedure for closing a legal entity, in which an entry is made in the Unified State Register of Legal Entities that the LLC is ceasing to operate and is being liquidated. After the procedure is completed, the legal successors do not receive the company's assets and liabilities.

Liquidation is possible in two options - voluntary and forced. Compulsory is usually carried out by a court decision made at the initiative of one of the founders, tax or other government agency. It may be associated with violation of the law, registration errors, or bankruptcy. Also, the tax office can forcibly exclude an LLC from the Unified State Register of Legal Entities without a trial if the register contains false information or the company in fact does not conduct business.

The founders of the LLC carry out the voluntary process according to their decision - we will talk about this type of procedure in more detail.

To liquidate an LLC voluntarily, you need to:

1. Hold a general meeting of founders and make a decision on liquidation.
2. Appoint those responsible for the procedure - a liquidator or a commission.
3. Report to Federal Resources, tax authorities and creditors.
4. Prepare liquidation balance sheets.
5. Submit information to the Pension Fund.
6. Pay off the debts of the LLC.
7. Distribute the remaining property among the LLC participants.
8. Register the liquidation with the Federal Tax Service.

But in the process of fulfilling these points, the LLC should not forget about its standard responsibilities - pay salaries and taxes, pay off debts to counterparties, and also submit reports. Read more about reporting below.

Should I submit reports upon liquidation of an LLC in 2020?

All reports that the organization submitted while it was operating must continue to be submitted. While the process is underway, do everything in the standard order. But reporting for the last period in which the company operated is submitted within special deadlines and with changes in the filling procedure.

During the liquidation procedure of an LLC, it is necessary to submit reports to several regulatory authorities - the Federal Tax Service, the Social Insurance Fund and the Pension Fund of the Russian Federation. They will be waiting for accounting, as well as tax and employee reports.

Here is a complete list of reports that must be submitted:

1. Declaration of profit, simplified tax system, UTII or unified agricultural tax.
2. 6-NDFL and 2-NDFL.
3. Declarations and calculations for other taxes and fees: property tax, mineral extraction tax, water tax, VAT, etc.
4. RSV.
5. Calculation of 4-FSS.
6. Personal reporting for employees: SZV-M, SZV-STAZH, SZV-TD, DSV-3, information information.
7. Liquidation balances.
8. Reporting to Rosstat.

Fines for late submission of reports will not bypass liquidating legal entities. For example, for tax returns and the DAM, the amount of the fine will be 5% of the unpaid tax for each month of delay, but not less than 1,000 rubles and not more than 30%. Any fines received during the liquidation process will be added to the LLC's liabilities, which must be paid off before closure.

Next, we will analyze the procedure for preparing all reports and the rules for submitting liquidation reports in 2021 and 2021.

What it is

The liquidation balance sheet is a balance sheet that is compiled during the liquidation of an LLC in order to determine the actual property state of affairs of the liquidated enterprise.

The liquidation balance is intermediate

and final.

The interim liquidation balance sheet is drawn up after 2 months from the date of publication in the State Registration Bulletin

notices of liquidation (unless the liquidation commission has established a longer period for filing claims by creditors).

Due to its specific nature, preliminary preparation of data and the preparation of the interim balance sheet usually fall on the shoulders of accounting workers. Although formally, by law, this procedure must be carried out by the liquidation commission.

Who signs the reports during the liquidation of an LLC?

When LLC participants decide to liquidate the company, they also decide who to entrust with the management of the procedure - they appoint a liquidator or a liquidation commission. From the moment of appointment, they receive all rights and obligations related to the activities of the LLC: they can represent in court, sign powers of attorney and perform other legally significant actions.

The liquidators will also sign the reports. Among the requirements for the balance sheet is the mandatory signature of the manager. Since from the moment the liquidator is appointed, he receives all the powers to manage the LLC, he must sign the balance sheet (Articles 62, 63 of the Civil Code of the Russian Federation).

Liquidation balance sheet: step-by-step closure of a business

To determine the actual financial condition of a closing organization, legislators provided for interim and final liquidation balance sheets. In this case, the reason for closing the business does not matter; this document will have to be drawn up in any case, since without it the Federal Tax Service will not register the termination of the legal entity’s activities in the Unified State Register of Legal Entities.

The procedure for liquidating a company is strictly regulated by law. In particular, according to the provisions of Article 61 of the Civil Code of the Russian Federation, the liquidation of a legal entity entails its termination without the transfer of rights and obligations by way of succession to other persons. This means that the concept of “liquidation” is final and irrevocable, so the last report should ideally be zero. After all, it is necessary to sell all assets or transfer them to interested parties during the organization’s activities. Therefore, with figures there is usually an interim liquidation balance sheet, a sample of which can be filled out at the end of this article. It is noteworthy that the form of this report is not directly regulated by any regulatory documents, so it can be filled out either in any form or using the forms of a regular balance sheet given in the appendix to the order of the Ministry of Finance of the Russian Federation dated July 2, 2010 No. 66n. This is exactly what the Federal Tax Service of Russia recommends in its information “On the provision of documents upon liquidation of a legal entity.” However, before drawing up a report, it is necessary to perform a number of actions provided for by the Civil Code and Federal Law No. 402-FZ on accounting, without which the document will not be accepted.

Interim liquidation balance sheet

The PLB is drawn up after the commission has determined the composition of the LLC’s property and the deadline for presenting creditors’ claims has expired. There is no special form for the PLB; it is drawn up according to the standard or simplified form of the balance sheet, but with the appropriate note “Interim liquidation balance sheet” (Letter of the Federal Tax Service of Russia dated 08/07/2012 No. SA-4-7/13101). The recommended forms are given in the Letter of the Federal Tax Service of Russia dated November 25, 2019 No. VD-4-1/ [email protected]

The appendices to the PLB must disclose information about the organization’s property, creditors’ claims, the results of the consideration and the list of claims that were satisfied by a court decision.

The liquidation commission submits the PLB for approval to the founders of the LLC, and then sends a notification to the registration authority in the form P15016. There is no need to submit your balance sheet anywhere.

Procedure for compilation

Let's figure out how to draw up an interim liquidation balance sheet; let's look at an example for non-profit organizations. The balance sheet is drawn up in the unified form OKUD 0710001. When filling out the PLB, follow the sequence:

1. Organizational assets: current and non-current. Indicators for the corresponding accounting accounts are taken into account. Includes balances of intangible assets, fixed assets, materials, investments, finished products, receivables and other assets.
2. Information about capital (authorized, reserve, additional). Filled out on the basis of accounting data - account balance 80. The indicator must correspond to the data of the constituent documents.
3. Long-term and short-term liabilities (credits and borrowings). Balances on accounting accounts 60, 66, 67, 76. The terms of the balance sheet include all creditor claims presented to the liquidated organization. The explanatory note must provide a detailed breakdown of the debt broken down by creditors.

IMPORTANT!

When drawing up the PLB, you should take into account wage arrears - the amount of cash payments and benefits to employees of the organization, which are established by current legislation upon liquidation of the institution.

Final liquidation balance

After settlements with creditors, the liquidation commission draws up the final liquidation balance sheet (FLB). In general, the procedure for its preparation is similar to the preparation of the PLB, but it reflects the property that remains after satisfaction of the creditors’ claims.

After approval, send the OBL to the tax authority along with an application for liquidation, a document confirming payment of the duty and a document confirming the submission of information to the Pension Fund (subparagraph b, paragraph 1, article 21 of the Law on State Registration of Legal Entities and Individual Entrepreneurs).

Preparation of zero interim reporting

Zero interim reporting without indicators cannot be compiled. Even in the absence of activity, the authorized capital formed upon registration must be indicated in the balance sheet. If there is no cash or property, the loss is indicated at the same time. Zero reporting is prepared only at the final stage in the form of the final liquidation balance sheet.

Based on the interim balance, a decision is made to conduct an unscheduled on-site inspection. If there is no activity for 3 years and there are no assets, the inspection may not be scheduled or carried out in an expedited manner with the inspection being closed with a certificate.

Latest financial statements

Based on the OLS and data received from the date of its approval to the date of liquidation, it is necessary to prepare the latest accounting reports (Part 3 of Article 17 of the Accounting Law). It is compiled for an incomplete reporting year - from January 1 to the date of entry into the Unified State Register of Legal Entities.

There is no deadline for submitting these reports by law. Usually it is submitted to the tax office along with documents for registration of liquidation.

Information about the liquidation of an organization must also be submitted to the Information Information System “All-Russian Vacancy Database “Work in Russia”” (Resolution of the Government of the Russian Federation dated April 12, 2020 No. 486).

How to submit tax reports upon liquidation of an LLC

A company in liquidation must submit all tax reporting forms that it submitted during its normal operation. Only the rules for filling out some fields, the reporting period and the submission date change.

The last day for submitting declarations is the day preceding the entry into the register of the termination of the company's work. The tax period depends on the frequency of filing the declaration. Thus, a declaration under the simplified tax system must be drawn up for the period from January 1 to the day of liquidation. If the liquidation entry is added to the register on November 26, then the reporting period will be January 1 - November 25. For quarterly and monthly reports, the procedure for determining the reporting period is almost the same - from the beginning of the quarter or month until the day of liquidation (clauses 2–3.4 of Art. Tax Code of the Russian Federation).

If an organization is liquidated at the beginning of the year, then some reports for the current year must be submitted along with reports for previous years.

Income tax declaration (USN, UTII, etc.) upon liquidation

Income declarations during liquidation are filled out almost in a standard manner. Among the features, one can highlight the “Tax period” field, in which the code “50” is indicated, and the “Reporting year” field, in which the year of liquidation is indicated. The reorganization (liquidation) form code is “0”.

The UTII declaration is submitted quarterly, so the period codes are different: 1st quarter - “51”; 2nd quarter – “54”, 3rd quarter – “55”, 4th quarter – “56”.

Information in the declaration is indicated for those periods that ended before the date of liquidation, and for the tax period as a whole.

It is recommended to hand it over after all taxable transactions are completed: sale of property, settlements with creditors, etc. We remind you that this must be done before entering information about the liquidation into the Unified State Register of Legal Entities (clause 1, article 346.19 of the Tax Code of the Russian Federation, clause 9, article of the Civil Code RF, Letter of the Federal Tax Service of Russia dated August 3, 2006 No. 02-6-10/ [email protected] ).

Calculation of 6-NDFL and 2-NDFL certificate

These reports must be submitted after final settlements with employees, founders and other individuals, but not later than the end of liquidation (clause 3.5 of Art. Tax Code of the Russian Federation, clause 9 of Art. Civil Code of the Russian Federation, Letter of the Federal Tax Service of Russia dated March 30, 2016 No. BS-3-11 / [email protected] ). They contain information from the beginning of the year until the moment of termination of activity.

When liquidating, 6-NDFL indicates the code of the period in which the procedure was completed - “51” for the first quarter, “52” for the first half of the year, “53” for 9 months and “90” for the year.

Declaration of property tax and other taxes

They submit the declaration after all taxable transactions or taxable objects have been completed. For example, when preparing a property tax return, it is better to wait until the taxable property is sold or transferred to the participants.

When liquidated, the tax period code “50” is indicated in the annual declaration. In the quarterly - “51” for the first quarter, “52” for the first half of the year, “53” for 9 months and “90” for the year.

Stages of the liquidation procedure

In Art. 61–64 of the Civil Code of the Russian Federation highlight the stages that a company must go through during liquidation:

1. Making a decision by the management body or the sole owner to close the enterprise.
2. Informing the tax inspectorate about the decision made to change data in the Unified State Register of Legal Entities.
3. Approval of the special liquidation commission.
4. Public communication about the cessation of activities, for example, through the media, on Internet resources.
5. Carrying out an inventory of property and liabilities, taking measures to collect receivables and notifying creditors of the liquidation of a legal entity.
6. Drawing up an interim liquidation balance sheet.
7. Final settlement with creditors.
8. Drawing up the final (final) liquidation balance sheet
9. Distribution of the property of a legal entity remaining after satisfying the claims of creditors to its founders (participants).
10. State registration of the results of company closure.

So, during the liquidation process, several liquidation balance sheets can be drawn up: interim and final. However, they should not be the same.

Reporting on insurance premiums

RSV and 4-FSS also need to be submitted upon liquidation. They are compiled after the final settlement with employees, but the end date of the reporting period is different.

Calculation of insurance premiums

The DAM must be prepared and submitted before the interim balance sheet is drawn up. The calculation is drawn up for the period from the beginning of the year to the filing date (clause 3.5 of Article 55, clause 1 of Article 423, clause 15 of Article 431 of the Tax Code of the Russian Federation).

During liquidation, the reporting period code is indicated in the DAM - “51” for the first quarter, “52” for the first half of the year, “53” for 9 months and “90” for the year. In the field with the organization form code, enter “0”.

The difference between the amount of insurance premiums payable in accordance with the DAM and the amount of contributions paid from the beginning of the billing period is due within 15 days from the date of submission of the calculation.

From 2021, information on the average number of employees is also indicated as part of the DAM, so they will be reflected in the latest calculation of contributions (Clause 2, Article 1, Part 2, 3, Article 2 of the Federal Law of January 28, 2020 No. 5-FZ) .

4-FSS

4-FSS must be submitted to the fund before the day of filing the tax application for state registration of the liquidation of the LLC (clauses 1, 4, 15 of Article 22.1 of Law No. 125-FZ). The calculation is prepared for the period from the beginning of the billing period to the day the calculation is submitted.

The LLC must pay the calculated amount of injury contributions within 15 calendar days from the date of submission of the form.

Differences between interim and final liquidation reporting

The information presented in the interim and final balance sheets differs.

Reporting on personalized accounting

After the dismissal of all employees and final settlement with them, you need to submit the latest personalized reporting for them. A month is allotted for its preparation. The countdown begins from the day the PLB is approved at the general meeting and ends on the day the documents are submitted to register the fact of liquidation.

Prepare the following documents for the Pension Fund:

• SZV-M - from the beginning of the month of submission until the day of compilation.
• SZV-STAZH - from the beginning of the year until the day of compilation.
• DSV-Z - for the period from the beginning of the quarter in which it is submitted until the date of compilation, if in this quarter you made additional contributions to the funded pension of employees.
• SZV-TD - for all dismissed workers. In 2021, the form must be submitted no later than the business day following the day the dismissal order is issued.
• Individual information about employees - for each employee you need to transfer the data specified in paragraphs. 1-8 tbsp. 6 of the Law on Persuancet. They can be submitted using the ADV-1 form, supplemented with SNILS and the last name from the birth certificate.

The reporting for employees includes the liquidator and all members of the commission, since they are also among the insured.

If you do not submit to the Federal Tax Service the documents confirming the sending of the above information to the Pension Fund, then registration of the liquidation will not be refused. But in this case, the tax office will request this information from the fund independently, in the manner of interdepartmental interaction.

How to submit reports during liquidation through Extern

Extern is a service for submitting reports via the Internet. Through it you can report to the Federal Tax Service, Pension Fund, Social Insurance Fund, Rosstat, RPN and FSRAR. In addition, sending electronic applications and letters is available.

Organizations in the process of liquidation can submit all necessary reports and applications through Extern. The service allows you to send a notice of liquidation of a legal entity and an application for state registration of a legal entity in connection with its liquidation. You can also prepare and send a balance sheet, tax and personalized reporting. The service has tips to help you at every step of filling out, and if difficulties arise, specialist consultants will help you figure it out.

To get started, all you need is registration in the service and an issued electronic signature. All new users can use Extern for free for three months as part of the “Test Drive” promotion. This will help you get acquainted with all the capabilities of the service:

• automatic and timely updating of all forms of reports, declarations, calculations and statements;
• uploading reports from 1C;
• automatic verification of reports before sending according to approved control ratios;
• unlimited number of extracts from the Unified State Register of Individual Entrepreneurs and the Unified State Register of Legal Entities;
• correspondence and reconciliation with regulatory authorities;
• detailed individual reporting schedule;
• automatic generation of payment invoices based on tax declarations and requirements.

Externa provides a special function - “Business registration with the Federal Tax Service”. With its help, you can send all applications to the tax office without paying state duty. To send an application, it must be signed with an electronic signature issued in the name of the head of the legal entity.

Response documents from the Federal Tax Service will come directly to the system; you won’t have to go to the tax office to get them. Download the files on the document flow page and print.

Reasons for closing a company

An exhaustive list of grounds for closing an existing enterprise is given in Article 61 of the Civil Code of the Russian Federation. There are only three global cases:

1. On a voluntary basis, by decision of the founders or an authorized body, including the expiration of the period for which the legal entity was originally created, as well as the achievement of the purpose of its creation.
2. By court decision (the grounds are listed in the article. This may be the implementation of prohibited activities, lack of a license, gross violation of the law or the Charter of the organization itself).
3. As a result of financial insolvency.

The last case is the most severe and is separately regulated by the provisions of Article 65 of the Civil Code of the Russian Federation. In this case, the analysis of the liquidity of the balance sheet is especially important, because it primarily concerns the creditors of the bankrupt organization. True, in this situation external management is introduced, and all procedures with summing up the results fall on the shoulders of the arbitration manager. This is a separate topic, so we will consider, first of all, these actions by the organization itself and evaluate how the liquidation of an LLC with a zero balance occurs, i.e. when there are enough assets to satisfy the claims of all creditors.

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