Drawing up an enterprise card, current forms and samples for 2021

The purpose of today's publication is to provide a detailed presentation of the practical aspects of creating and using enterprise cards, as well as to provide executives and managers of business entities with ready-made samples of relevant documents.

Today we will learn what an enterprise card is, what its purpose is, what differences in its preparation and filling out exist in relation to various organizational and legal forms of enterprises.

Those interested can download free samples of various types of enterprise cards using the links provided at the end of the publication.

For a short video about what a business card is, see below.

Information for the document

The company card is actually the business card of the organization, so you should pay attention to filling it out correctly, as this will enable your future partners to form the right opinion about your organization.

Features of drawing up a contract

1. Completed sample business card
2. On what basis is the company card filled out?
3. How to fill out a business card and what to pay attention to

On what basis is the company card filled out?

The main documents required to fill out an enterprise card are the constituent documents of the organization. According to Art. 52 of the Civil Code of the Russian Federation, these include documents on the basis and on which the organization carries out its activities, these are:

• charter;
• memorandum of association;
• certificate of registration of a legal entity;
• tax registration certificate.

The last two points are not mandatory, but they confirm the law-abiding nature of the enterprise and its registration with government agencies.

Constituent documents must contain the following information:

• name of the legal entity;
• the activity it carries out;
• the location of its head office;
• management order.

Important! The charter of the enterprise is the main document of the enterprise, and if there are any contradictions between it and other documents of the enterprise, the norms of the charter always apply.

How to fill out a business card and what to pay attention to

The enterprise card is the face of the organization and provides counterparties with preliminary information about the organization’s activities and the possible scope of services it provides. It must contain the following information:

• full and abbreviated name of the organization;
• legal address of its location;
• official website address;
• contact numbers and waxing numbers;
• Bank details;
• logo, advertising image or trademark of a legal entity. Required to view existing advertising campaigns and videos. This will allow the potential client to become more familiar with the organization’s activities;
• the time during which the company operates. This can also significantly increase the chances of receiving a contract and will make it possible to assess the solidity of the enterprise if it has been on the market for several years;
• the nature of the services provided, the type of activity or the goods produced. Specify the industry in which you operate;
• other data that will help your future partner form a positive opinion about you. This can be a partnership with well-known companies or well-known individuals, or persons well-known in their field of activity who manage your company. Charitable events carried out by the company, or something else positioning it in a positive light.

A standard sample of filling out the card can be found on our website.

Important! There is no specific form or restrictions on filling out the card regulated by law.

Therefore, the filling and appearance of the card depend only on your desire, but it is most convenient to use a table, in this form all the most significant data is immediately visible.

All data must correspond to the data specified in the constituent documents of the organization. If there is a complete change or change in the name, logo, legal address or some other identification parameter of the enterprise, all changes are duplicated on its card.

Pay attention to the correct filling of bank details, because based on the data you provide, client accounting documents will be drawn up: invoices, invoices, payment orders, etc.

Document structure: required details

There is no single template for a business card. Companies develop the structure and format of paper independently. It is allowed to use company letterheads to issue a company card.

Make a card in any form. But take into account the requirements for mandatory details. Please include the following information on your detailed business card:

1. Full and abbreviated name of the economic entity. Indicate the abbreviation if it is provided for in the constituent documentation.
2. OGRN - for a legal entity, and OGRNIP - for a businessman.
3. Taxpayer Identification Number (TIN) must be indicated by both the individual entrepreneur and the legal entity. CPT is prescribed only by organizations.
4. Charter, regulations or other regulations on the basis of which an economic entity operates.
5. Main activities of the enterprise and OKVED codes.
6. Information about the applied taxation system. If a company combines several modes, then it is recommended to indicate the SNO for each type of OKVED. This may be fundamentally important for future partners.
7. FULL NAME. and the position of the head of the company or full name. private businessman.
8. Legal, actual and postal addresses.
9. Contact details for communication. Indicate phone, fax, email, and messenger numbers (if available).
10. Bank details for payments. Decipher the information:

• name of the bank or other financial institution in which the company’s current account is opened;
• BIC of a banking organization and correspondent account;
• current account, if necessary, indicate a personal account (relevant for public sector employees).

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Organization card - and form

The main mission of any commercial organization (company, enterprise, LLC) or private entrepreneur who has registered an individual entrepreneur is to make a profit. And in accordance with the paradigm of the modern market, the only way to achieve the goal is to interact with counterparties, which are government agencies, legal entities and individuals. It goes without saying that the stronger and more friendly the connection between business partners, the more fruitful the cooperation will be.

There are many ways to strengthen commercial relationships: from writing thank-you letters for cooperation to jointly hosting receptions, shows and other special events. However, every acquaintance begins with mutual introductions, and the best way to immediately get complete information about a potential client or partner is to look at his card. What is an enterprise card, how is it drawn up and where can you find a sample - see below.

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Its application

The purpose of a partner’s account card for an individual entrepreneur can be very different. Today this is a certain component of business etiquette and good manners in the business sphere.

The main situations when this document may be needed:

• meeting new business partners and clients - the information contained in the individual entrepreneur’s organization card helps to give a complete picture of the company;
• Carrying out cash settlements with counterparties using the details on the card;
• concluding various transactions, agreements and contracts - the details of the accounting form allow you to correctly and in the shortest possible time prepare papers for formalizing new business relationships;
• checking the integrity and “purity” of a potential counterparty - based on the data in the individual entrepreneur’s sample card, future partners will be able to check the entity for various debts, see how long the company has been on the market and whether it is on the list of unscrupulous companies;
• responses to requests to the Federal Tax Service or other bodies empowered with inspection rights.

It is recommended to hand over the form to all organizations and entities with which you plan to build business relationships. This is usually done at the very beginning of cooperation. If the data on the card changes, you must notify all partners about the changes or send them a new document.

Note! The individual entrepreneur card is designed to perform its main function - providing truthful, comprehensive information about the entity for its partners, clients, counterparties and various inspection bodies.

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Document structure

You can create a business card either on plain paper or on company letterhead. The main requirement is information content: the list must contain all the basic data about the organization:

1. Full and abbreviated title.
2. Address – actual and legal; if necessary, the addresses of all structural divisions and branches.
3. Contact information: phone number, email, social media accounts, full name of the person answering calls and other requests.
4. TIN.
5. Checkpoint (for legal entities only).
6. OGRN (only for legal entities).
7. OGRNIP (only for individual entrepreneurs).
8. Details of the current account and the name of the bank in which it is opened.
9. OKVED.
10. Full name of the director.
11. On the basis of which the organization operates - the Charter of the LLC and other documents (not necessary for individual entrepreneurs).

The document must be printed in several copies at once in order to be handed over to the director of another organization, his deputy and other authorized persons. You also need to draw up the document in electronic form in order to send it by e-mail at the request of the counterparty.

Related documents

• Order. On the procedure for ensuring fire safety
• Register of contracts
• Register of contracts agreements
• The act of transferring cases to the newly elected chairman of the trade union committee
• Certificate of maintenance and inspection of internal fire hydrants
• Certificate of verification of compliance with the Labor Protection Agreement
• Primary fire extinguishing equipment log book
• Conclusion of the trade union committee on the degree of guilt of the insured
• Instructions for fire safety in educational institutions
• Order on the creation of a committee (commission) on labor protection
• Minutes of the meeting of the trade union committee of the enterprise when determining candidates to be laid off
• Minutes of the reporting and election trade union meeting of the organization
• Minutes of the reporting and election trade union meeting
• Protocol for testing knowledge on explosion and fire safety
• Occupational Safety and Health Agreement
• Job description of a rapid response team security guard
• Job description of a watchman
• Responsibilities of the operator of the centralized security console
• Minutes of the meeting of the labor collective for the selection of authorized (trusted) persons for labor protection
• Application for a job

Results

Card form 0504031 is used by budgetary structures and is issued for all inventory items related to fixed assets, non-produced and intangible assets. It is filled in on the basis of the primary data, reflecting the receipt of the corresponding objects.

You can learn more about budget accounting of non-financial assets in the articles:

• “Non-financial assets in budget accounting are...”;
• “Budget accounting of fixed assets (nuances)”.

You can find more complete information on the topic in ConsultantPlus. Free trial access to the system for 2 days.

Card for individual entrepreneurs

For individual entrepreneurs, a shortened version of the card form is used. It states the following:

• IP name;
• mailing address;
• legal and actual address;
• IP INN;
• OGRNIL IP;
• individual entrepreneur current account;
• individual entrepreneur service bank;
• BIC of the service bank;
• correspondent account of the service bank;
• OKVED;
• IP phone numbers or fax;
• IP email;
• Full name of the IP director.

Essence and purpose

After receiving an enterprise card from a future partner, the company enters all the information from it into its database, and then indicates it in invoices, invoices, contracts and other documents drawn up in the process of joint work. Therefore, all information must be reliable. And this:

• address data;
• information about the direction of activity;
• financial condition;
• information about registration with the Federal Tax Service;
• about the head of the company and contact person;
• payment and contact details.

It is advisable to present your company’s card to all organizations with which business relationships are being built. For example, a seller of goods takes from it the buyer's accounting data in order to enter them into the invoice and invoice. The buyer also needs information about the seller, but to fill out other documents - certificates of completed work or contracts.

The company card is provided to the business partner once - at the very beginning of cooperation. But if the details specified in it change, the organization must send a notification to all business partners so that they make changes to their database. You can send them a new comment card or notify them personally.