If the average number of employees is equal to or exceeds 25 people, the organization is required to report electronically. Moreover, the headcount indicator is established for the previous reporting period. Thus, if an organization employed 30 specialists in September, and only 5 in October, then October reporting to the Pension Fund must be sent electronically.
One of the options for sending documentation via secure channels is to enter into an agreement with the Pension Fund for electronic document management. Benefits for a budget organization:
- no need to visit the Pension Fund branch (we reduce transportation costs);
- no need to print and sign documents (we reduce office costs);
- prompt identification and elimination of errors (we reduce the risk of penalties).
In addition, we note that generating any report in digital form minimizes the risk of errors and inconsistencies.
How to conclude an agreement on the exchange of electronic documents with the Pension Fund of Russia
To do this, the budget organization must submit:
- Application to the Pension Fund for connection of electronic reporting. The standard form must be drawn up in triplicate.
- Agreement with the Pension Fund of the Russian Federation on electronic document management 2021. Drawed up in two copies on a special form. One copy remains with the applicant organization, and the second - with representatives of the Pension Fund.
- Power of attorney. The document is needed if the registration is not carried out by the manager, but by a responsible person. For example, an accountant or lawyer. It is drawn up in any form, certified by the signature of the head and the seal of the organization.
Submit the completed package of documents to the territorial office at the location of the budget institution. To connect a separate unit that independently interacts with the Pension Fund of the Russian Federation, send the documentation to the department at the location of the unit.
PFR code by inn
- in the first three characters the designation of the region where the taxpayer is registered is hidden;
- the city or region is encrypted behind the second group of characters;
- the last part, with xxxxxx , is the individual number itself, assigned to each taxpayer individually.
Based on the data received, the PFR branch assigns a registration number to the policyholder and reports it to the tax registration authority for inclusion in the Unified State Register of Legal Entities (USRLE), in the Unified State Register of Individual Entrepreneurs (USRIP). Those. You can find out your registration number in the Pension Fund of Russia from an extract from the Unified State Register of Legal Entities.
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How to fill out
You should fill out only those tabular parts of the application that correspond to the budget organization.
Step 1. We start with the header: indicate the full name of the territorial branch of the Russian Pension Fund with which the exchange of documents will be established.
Step 2. We proceed to filling out the tabular part of the application for connection to the electronic document flow of the Pension Fund of Russia.
Information about the EDF participant. We write down the registration number of the budgetary organization, full name, INN, checkpoint, telephone, fax and e-mail. Then we register the legal and actual addresses, indicate the full name of the head of the institution.
Additional information is indicated in the application at the request of representatives of the territorial branch of the fund: bank details (name of the bank, its BIC, current account of a budgetary institution, correspondent account), average number of employees.
Step 3. Leave the second table empty or add dashes. This part is intended for individual entrepreneurs. Filling out information in both tables is unacceptable.
Step 4. Go to the third table. We indicate the name of the organization-operator of complex services in the EDMS. Sometimes representatives of the Pension Fund of the Russian Federation require additional information. For example, the operator’s address, information about the cryptographic information protection tool (CIPF) used.
Step 5. We sign the application with the manager, put a stamp, indicate the date of preparation.
The last table in the application is filled out by employees of the Pension Fund of the Russian Federation.
Connecting an exchange with the Pension Fund of Russia
To activate the service, you need:
- Submit an application through your “Personal Account”:
- on the “Service Management” tab, click on the “Connection” link and confirm your agreement with the procedure for connecting the service;
fill out the application form and send it to Taxi.
- Enter into an agreement with the UPFR.
In accordance with the Order of the Board of the Pension Fund of the Russian Federation No. 190r dated October 11, 2007, you can send documents to the Pension Fund of Russia in electronic form only if you have entered into an “Agreement on the exchange of electronic documents in the electronic document management system of the Pension Fund of Russia via telecommunication channels” with the Pension Fund of the Russian Federation.The text of the agreement can be downloaded on the website of the Pension Fund of the Russian Federation or obtained from your UPFR.
To submit reports to the UPFR in St. Petersburg and the Leningrad region
it is also necessary:
- Fill out the “Application for Connection to Electronic Document Flow” and sign it at the UPFR;
Send a scanned copy of the application by e-mail, and the original to the address 127051, Moscow, PO Box 40 (marked “for Taxcom LLC, Customer Service Department”) or send it by courier to one of our company’s offices. Without this, we will not be able to activate the service.
- Pay the invoice for the service for two service periods.
We can connect the service on the date you specify if:- You have a valid service agreement with our company.
There are enough funds in your account to pay for all ordered periodic services (regardless of the fact of payment of the received invoice).
- Your tariff plan allows you to connect the exchange direction with the Pension Fund.
In response, we will send a confirmation to your mailbox that it has been accepted.
If the details in your application are incorrect, we will send you a notification indicating the reason for its rejection. If the information in the application is correct, we will, within 3 business days after receiving it, calculate the cost of the ordered services in accordance with the current prices published on our website and recalculate the subscription fee from the period in which the service was activated (in accordance with clause 2.3 of the Procedure for payment for services in the Systems EDO).
After processing the application, we will send you a connection notification in your system inbox. All notifications can be viewed:
- in the “Referent” program - on the “News” tab in the “Distribution” section;
- in the Online Sprinter system - on the “Letters from Taxcom” tab;
- in the 1C-Sprinter system - in the “Regulated reporting in the exchange log” section on the “Other” tab;
- in the Taxcom-Docliner program - on the “Mail” tab in the “Inbox” section.
- launch the Taxcom-Docliner program;
We are also ready to come to you and help you set up the program. To invite a Taxcom specialist, call us at (495) 730–73–45 or write to [email protected]
Submit reports on time and without errors
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Form of agreement on electronic document management with the Pension Fund of Russia 2020
The EDF agreement form indicates the full name of TOPFR and the position of the manager (responsible person). Then they write down similar data for their organization: full name, position and full name of the head, indicate the registration number, as well as the regulatory document regulating the activities of the budgetary institution (regulations, charter, etc.).
At the end of section 3, indicate the name of the territorial branch of the fund. Then go to section 9, here write down the details and legal addresses of the parties (your institution and TOPF).
The processing time for an organization’s application to connect to EDF ranges from two weeks to one month. You will be notified in writing of the decision made. If an organization plans to change the operator of complex services in the Pension Fund EDMS, then the agreement will have to be renegotiated. In any case, check with the specialists of the local branch of the fund about the procedure for changing the service operator.
Number in - PFR by - TIN
- Type in the search bar of your Internet browser the phrase “payer account of the Russian Pension Fund” with the name of the region you need. For example, for Moscow the address is as follows: https://lkplm.pfr.ru/.
- Next, go to the section “Forgot your PFR registration number?” In the window that opens, enter the TIN of the organization or individual entrepreneur and the symbols from the control image.
- After that, click on the “Find Registration Number” button. If all numbers and symbols are entered correctly, the name of the legal entity or surname, first name and patronymic of the individual entrepreneur, as well as its registration number, will appear on the screen.
- After logging into the Federal Tax Service website (www.nalog.ru), find among the offered electronic services.
- Select the status “Legal entity or individual entrepreneur”, then indicate the TIN in the dialog box, enter the characters from the proposed picture and click the “Find” button.
- As a result, an extract from the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs is generated. Having opened it, find the section that provides information about registering as an insured with the territorial body of the fund. Here you will see the twelve-digit registration number of the person, the date of registration and the name of the territorial division of the fund that carried out the registration.
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How to find out the registration number in the Pension Fund (PFR)
By clicking on the last name, a pdf file is available containing complete information about the owner of the entered OGRNIP or TIN. This four-page file contains all of the taxpayer's information. The section of this document contains information about registration as an insurer in the territorial body (branch) of the Pension Fund of the Russian Federation. This is a long twelve-digit Registration number of the Pension Fund, date of registration, name of the territorial body (branch) of the Pension Fund. This is the kind of information that can be generated and obtained from the website of the Federal Tax Service. To complete the task, go to the website nalog.ru and in the Electronic Services tab, select the menu item - “Business risks, check yourself and your counterparty.” After clicking on this item, go to the tab “Information on state registration of legal entities, individual entrepreneurs, peasant (farm) farms.” Here we need to select Legal Entity or Individual Entrepreneur and enter your OGRNIP or INN, the numbers from the picture and start the search by pressing a button. The search results will show:
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Find out the number of the agreement with the Pension Fund according to the tax identification number
The method for obtaining the necessary information in this situation will be the same as in the case of searching for a number in the Pension Fund of the Russian Federation for a company. To find out the registration number in the Pension Fund by TIN, you must again find out the code of the Pension Fund representative office in the region in which the individual entrepreneur is registered, and then use it in accordance with the algorithm for searching Pension Fund numbers by TIN, which we discussed above. Having found a site on the Internet that provides electronic statements, placing an order and quickly paying for it, I received an extract to my email, which contained the coveted registration numbers of the Pension Fund of Russia and the Social Insurance Fund. I calmly filled out the necessary reports and sent them on time, thereby avoiding future problems (fines, explanations, etc.).
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Forms for submitting reports to the Pension Fund of Russia
- monthly accounting form - SZV-M (approved by Resolution No. 83p dated 02/01/16).
IMPORTANT!
The fine for late submission of the form or incorrect completion is 500 rubles for each employee. And if you submit a paper document instead of a mandatory electronic document, the fine will be 1,000 rubles.
- new reporting – a summary form based on personalized records regarding the length of service of the organization’s employees.
IMPORTANT!
The procedure for submitting reports to the Pension Fund has changed. Most of the old forms have been simplified, and now only two reports must be submitted: SZV-M (monthly) and personalized (for the year).
