Time sheet (form T-13): sample

Unified forms

Article 91 of the Labor Code of the Russian Federation reflects the responsibilities imposed on the head of an institution to organize control of the daily routine at the company he manages.
For this purpose, by decision of the State Statistics Committee No. 1 of 01/05/2004, unified forms (T-12 and T-13) were adopted, on which hours worked by the company’s personnel are recorded. However, the use of these templates is not necessary. The head of the enterprise has the right to adopt his own template for recording compliance with the daily routine.

Forms T-12 and T-13 differ in how they are filled out. Thus, the T-12 form is filled out when monitoring the daily routine manually, and the T-13 form is filled out when automatically recording employee attendance at work.

( Video : “Timesheet - Elena Ponomareva”)

Modern business managers prefer to work with the T-13 form, since it is easier to design.

Below is a more detailed examination of these unified forms.

Who fills out the accounting sheet

At each enterprise, internal documents strictly establish the functional responsibilities of each person. This is done in order to determine the exact list of obligations, identify financially responsible persons, and also to bring to further responsibility for failure to fulfill entrusted duties.

Thus, the maintenance of accounting sheets in form T-12 and T-13 is carried out, as a rule, by personnel department employees or the head of a specific division of the enterprise, but only if this is included in the list of his functional responsibilities. Additionally, a special person can be appointed - a timekeeper - who will keep records. An accounting sheet is a strict document on the basis of which an accountant sets wages, so a person must be fully aware of his responsibility and care when preparing documents.

Under-accounting of working hours, as a result of a person receiving a lower salary, may become the basis for bringing the enterprise and a specific official to administrative liability. On the other hand, if more hours are recorded, the firm will lose money by paying more wages to the worker.

The law allows for the simultaneous preparation of one time sheet for all employees or the execution of a personal document for each person. As practice shows, a personal time sheet is much more convenient and eliminates errors, since with mass calculation there is a high probability of incorrect calculations and mechanical typos.

The accounting sheet is not a strict reporting document, but in order to prevent its loss, it is better to use separate rules for drawing up. For example, each time sheet is numbered, the month and year are indicated, etc. A new timesheet is issued monthly . When generating a report on a computer, it is better to print it later to ensure safety.

Form T-12

Form 12-F was adopted for use by Rosstat Order No. 247 dated July 13, 2010. The form records data on compliance with the daily routine in the company.

If there are separate divisions in the company structure that work with an independent balance sheet, and also record receipts of funds from the sale of products, work performed, services provided and expenses for the production activities of the department, recording of arrivals to work is carried out for each independent division.

The completed timesheets are sent by the company to the territorial structures of Rosstat at the place of registration of the enterprise or the corresponding structural department of the company.

The head of the institution, by order, appoints a person responsible for monitoring compliance with the daily routine, with the submission of a statistical report to government agencies.

Instructions for filling out a working time sheet in form T-12

When recording the arrival of personnel to work, coded symbols are entered into the timesheet, recording only those personnel who are officially employed, including internally.

Labor activity for the following composition is not taken into account:

1. Working unofficially.
2. Arranged on an external part-time basis.
3. Executed under a civil agreement.

Maintaining the timesheet is entrusted to either the personnel officer, the head of the department, or another person appointed by order of the employer. Based on the codes recorded in the time sheet, the company’s personnel are paid salaries and other payments.

Depending on the company’s method of monitoring the daily routine, the time sheet can be drawn up either in one general form (for the entire enterprise) or in a separate form for each department.

The report card refers to a regular form submitted monthly on the date set by the company. The rules for formatting the form require correct completion of the title page and tabular section of the form.

Title page

This section of the form displays the following data:

1. Company name.
2. Codes OKPO and OKUD.
3. The form number, which is assigned by the company independently.
4. Reporting period – i.e. month during which the data is recorded.
5. The date the form was compiled, which is usually the end date of the reporting month.

The address section of the form displays the full name of the institution, and subsequently, in brackets, its short name.

The “Postal Address” line displays the name of the subject of the Russian Federation, legal and actual address, with a display of the postal code.

The company code (OKPO) is displayed based on the All-Russian Classifier registered in the structures of Rosstat.

The company identification number is displayed in the same way.

Tabular part

In this section you need to fill in all the fields:

1. The first column assigns a number to each employee.
2. The second and third columns display personal information about the employee (full name, vacancy and personnel number).
3. In the columns of the 4th and 6th columns containing the dates of the month, symbols are recorded indicating the arrival/absence of personnel at work, in which the code is written in the numerator, and the number of working hours in the denominator.
4. In the 5th and 7th columns, the totals are entered, displaying the number of shifts and hours worked for the corresponding part of the month.

5. From the 8th to the 13th column, the final indicators of labor activity for the month are filled in, displaying the shifts worked and hours at the company.
6. The 14th column records missed shifts, with the reasons for absences displayed in the 15th and 16th columns.
7. And finally, the 17th column indicates the number of weekends and holidays.

At this point, work with the report card is completed, and the responsible employee must sign the completed form, filling in the date and signature.

Timesheet for advance payment sample filling

Hello, in this article we will try to answer the question “Ticket for advance payment sample to fill out.” In addition, below you can ask your question and get a free online legal consultation.

From October 3, 2021, a new version of Article 136 of the Labor Code of the Russian Federation will come into force. In this regard, there will be a change in the timing of salary payments in 2021.

You will learn about current changes in the Constitutional Court by becoming a participant in the program developed jointly with Sberbank-AST CJSC. Students who successfully complete the program are issued certificates of the established form. An employee is deprived by a court verdict of the right to hold certain positions or engage in certain activities.

Salary advance report card: is it necessary or not?

It will help the accountant confirm the legality of accrual or non-accrual of wages and compensation amounts for each employee. The HR officer must track attendance and, if necessary, justify the penalty imposed on the employee. It is worth noting that the unified forms of report cards No. T-12 and No. T-13 are not required for use from 01/01/2013.

Data on the days of the month related to a specific employee in the T-12 form are arranged horizontally sequentially from the first to the last day.

When recording the arrival of personnel to work, coded symbols are entered into the timesheet, recording only those personnel who are officially employed, including internally.

The timesheet is a regular document, that is, a new copy must be compiled every month, so the serial number of the timesheet will be equal to the serial number of the month in which it was created. The timesheet preparation period covers all days of the month.

What is a timesheet and why do you need to track time worked?

As a rule, the person responsible for correct registration is the director of a structural unit (for example, a sales department). His deputy may also share responsibility. If the company is large enough, they introduce a special position of timekeeper, who records all the information.

The working time sheet, approved by Resolution of the State Statistics Committee dated January 5, 2004 No. 1, helps the personnel service and accounting department of the enterprise:

• take into account the time worked or not worked by the employee;
• monitor compliance with the work schedule (attendance, absence, lateness);
• have official information about the time worked by each employee for calculating wages or preparing statistical reports.

Senior manager Serdyukov P.I. On October 28, 29 and 30, at his request, he was granted leave without pay.

Under the I mark we put the number of hours worked that day. In column 5 we summarize the number of I in the line and the number of hours. We get 4 values ​​for 2 halves of the month. In column 6 we sum up the values ​​and get the final figure for the work for the month.

Why do you need a time sheet?

According to the instructions for using and filling out forms of primary accounting documents:

• the work time sheet for 2021 is compiled and maintained by an authorized person;
• the document is signed by the head of the department and the HR employee;
• after which it is transferred to the accounting department.

A time sheet is an important document. Every employer is required to maintain it. The data included in the timesheet is necessary both for settlements with employees and for tax purposes. This means that Federal Tax Service employees may request this document during an inspection.

The printed and signed time sheet can be stored in the accounting department, in the personnel department, or with the manager (his secretary). In such cases, it is advisable to identify an employee responsible for the safety of documents.

You cannot do without this document when calculating the average number of employees.

Preparation of time sheets on paper for advance payment and salary

The department name is also shown at the top. It must be remembered that the head of this department (even if filling out the time sheet is not his or her responsibility) must sign the completed form.

We fill out the first page of the report card, which contains general information about the organization itself, the reporting period, as well as alphabetic and digital symbol codes.

Thus, in accordance with Art. 136 of the Labor Code of the Russian Federation, wages are paid to the employee for each half of the month.

We fill out the first page of the report card, which contains general information about the organization itself, the reporting period, as well as alphabetic and digital symbol codes.

Thus, in accordance with Art. 136 of the Labor Code of the Russian Federation, wages are paid to the employee for each half of the month.

Law N 402-FZ) directly follows that the primary accounting document can be drawn up both on paper and in the form of an electronic document * (1), signed with an electronic signature * (2), or simultaneously in paper and electronic form. In addition, p.

Which form of control sheet to choose?

Here are instructions on how to keep a time sheet, which will help you correctly reflect the data.

Form 12-F was adopted for use by Rosstat Order No. 247 dated July 13, 2010. The form records data on compliance with the daily routine in the company.

Closing the report card for the first half of the month may contain a number of shortcomings (however, the same as for the whole month). Thus, absences for an unknown reason reduce the amount of the advance, and then it turns out that the employee was not informed about the application for time off, for example.

Labor legislation obliges employers to keep records of time worked by employees. Organizations, regardless of legal status, and individual entrepreneurs must take into account hours worked.

As we can see, the rules do not establish the position of the employee who keeps the time sheet. Management has the right to appoint anyone to perform this task.

To do this, an order is issued indicating the position and name of the responsible person.

Correct and timely record keeping will not only save you from a fine, but will also make the life of the accounting department much easier. In most accounting programs, salary calculations based on the results of the month are “tied” to this document; average earnings paid when providing vacations and sending on business trips, etc.

Based on this data, salaries, various types of compensation and payments are subsequently calculated. If internal documents stipulate penalties for regular violation of labor discipline, correctly filling out the work time sheet 0504421 (sample of completion below), T-12 or T-13 will help you find out which of the employees should be held accountable.

Sample of filling out form No. T-12

Form T-13

As has already been written in the previous sections, the T-13 form is used in those companies where automatic recording of compliance with the daily routine has been established by installing turnstiles at the entrance.
Form T-13 is regulated by the decision adopted by the State Statistics Committee No. 1 of 01/05/2004. For accounting, the proposed form is the basis for all charges. Thanks to this method of accounting, personnel officers are able to track the attendance of personnel at their workplaces according to the established schedule. Such a form can also become the basis for imposing penalties on a person who violates the work schedule.

When filling out this form, code symbols are also used to record the work activity of the working person.

Note. Form T-13 is not mandatory. The head of the company has the right to approve his own template.

Title page

1. This page is filled with:

• The name of the company, the structural department that records compliance with the daily routine.
• Form number.
• Date of its signing.
• Fixation period.
• OKUD and OKPO codes.

Tabular part

2. In this section, fill in the following information:

• The first column displays the serial number of the working person.
• In the 2nd and 3rd columns, as in the T-12 form, the full name is written. employee, vacancy and personnel number.
• Column 4 records visits to work by the employed person.
• In the 5th and 6th columns, the results of the worked period are filled in, respectively - for the first half of the month and for the entire month.

• On the next page of the form, in columns from 7 to 13, the final data for salary calculation, the number of absences and reasons are filled in, indicating the record data with code values.

• Finally, the completed T-13 form is signed by the responsible employee, the head of the department, or the personnel officer, and the date of the completed form is recorded.

Instructions for filling

The head of the company is responsible for the established daily routine. Therefore, it is within his authority to develop instructions for maintaining primary records. One of the forms of primary control is the T-13 template or another approved template at the company for monitoring the work activities of the company’s personnel.

When developing instructions for completing the T-13 form, you need to pay attention to the following points:

1. If the company is large, you need to organize recording of compliance with the daily routine by structural departments. That is, each department maintains its own control.
2. To do this, each branch assigns a person responsible for this area of ​​work.
3. Responsible persons are required to study the meaning of the codes used when recording data.
4. The responsible person is obliged to study the procedure for entering data into the registration form in order to correctly mark arrival/miss, lateness, reasons for violations, etc.
5. Enter entries into the timesheet daily.

Approval of the procedure for maintaining form T-13

The procedure for filling out the T-13 form may have its own nuances for each specific employer, so it is advisable to consolidate it in the appropriate document (instructions or manual). The following points will need to be reflected in it:

• Appointment of the person (or persons) responsible for maintaining the time sheet.
• The need to maintain separate time sheets by department.
• Approval of additional codes for exits or absences from work.
• Approval of the order of data reflection in the report card: all facts of presence/absence or only absences.
• Determining the order in which data on outputs/non-exits is reflected in complex or non-standard situations.

Methods for filling out the T-13 form, basic codes for filling out the timesheet

When working with timesheets, different methods are used to control the time worked by staff.

1. One way is to display staff presence at work on a daily basis.
2. Another way to work with a report card is to control absences and tardiness, with a description of the reasons for such violations.

To simplify the work with the time sheet, specialized codes have been adopted, thanks to which data is entered simply and quickly. Today, the following codes are used in timekeeping:

• Arrival of personnel at work according to the established schedule is displayed with the symbol “I”, or the number “01”
• A working person's scheduled vacation is indicated by the symbols “FROM” or the number 09.
• Maternity leave is assigned the code “P”, or the number 14.
• If an employee goes on leave to support a child, the code “OZH” or the number 15 is displayed.
• Vacation at your own expense is indicated by the symbols “BEFORE” or the number – 16.
• When a person is on a business trip, the symbol “K” or the number 06 is displayed.
• If you miss work due to unknown circumstances, fill in the symbols “НН” or the number 30.
• The provision of sick leave is marked with the symbol “B” or the number -19.

All company personnel involved in monitoring the daily routine and payroll are required to study the codes. Ignorance of the designation of codes can lead to incorrect calculation of wages to an employed person or to the imposition of an unreasonable punishment.

The timesheet displays all data on the work of the company’s personnel in symbolic or numerical notation. Thus, the T-12 form contains all the conditional codes that must be used when working with the report card. This ensures that errors are avoided when working with the form, as well as when deciphering the entered information by accounting employees.

Timesheet forms

The law allows organizations to independently develop and approve their forms of time sheets. Or you can use ready-made unified forms and adapt them to the structure of your company. Forms T-12 and T-13 are not required for use, but many organizations use them.

T-12

A common form that is used in many enterprises. Conducted by a responsible employee for a month. At the end of the reporting period, results are summed up for each employee based on the number of hours worked. In addition, the results for the first and second half of the month are recorded.

The document consists of three sections:

1. The title page contains a uniform system of codes used to indicate no-shows. Each reason is assigned its own numerical and letter values.
2. Working hours are recorded in the tabular section. In addition to working days, it reflects all weekends and holidays.
3. The third part also contains a table. In it, calculations of salary payments are made, based on days, hours, and the amount of bets.

Information is entered into the timesheet using the continuous registration method. In each cell of the report card, a value is entered regarding attendance or failure to appear, with the obligatory indication of the reason. It is also possible to maintain a time sheet, indicating only lateness and no-shows. In this case, if the employee worked the entire month, all cells of the timesheet will be empty, and the total data for the first and second half of the month and the overall total will be displayed.

All deviations from the standard work schedule: absences, lateness, overtime, shortened working days must be confirmed by relevant documents. In case of illness, the employee must provide a certificate of temporary incapacity for work. If he was absent from the workplace, there must be a certificate confirming the fulfillment of other duties, an order from management to transfer him to another mode of work, an application from the employee to grant him leave without pay, etc.

T-13

There is another unified form of report card T-13. Its difference from T-12 is that it does not have a third section, which contains information about wages paid. It is a common form for recording the actual time worked by employees. In this case, all symbols and abbreviations from a single list are used.

Form 0504421

This form was approved by Order of the Ministry of Finance No. 52N dated March 31, 2015. Budgetary institutions use it in their work. The working time sheet form contains a complete reflection of the employees' use of working time. It can reflect:

• Study leave.
• Study weekend.
• Substitution in an extended day group.

The time sheet is maintained in accordance with the accepted rules using the continuous registration method or by noting only absences with the obligatory indication of the reasons for absence from the workplace.

Unlike standard forms T-12 and T-13, the digital code of the document must be indicated in the header of form 0504421. The number 0 indicates that no changes have been made to the data since the date of keeping the timesheet. Other figures indicate the number of clarifications made.

In addition, there are differences in the letter designations of employee absences:

• Parental leave will be indicated by the letter OR.
• Sick leave for childbirth and pregnancy has a value of R.
• Study leave is designated U.
• Vacation at your own expense can have the following values: OZ or DO. Depending on agreement with management and good reasons.

Form

Who fills out the time sheet?

The legislation does not establish who is obliged to keep time records and adherence to the daily routine by the company’s personnel. Despite this, the rules for filling it out require the following:

1. The timesheet must be filled out by an authorized employee.
2. When submitting the form to the accounting department, the report card must be signed by the head of the department and the personnel officer, if one is on staff.
3. Based on the completed timesheet, salaries are calculated for the company's personnel.

The authorized person responsible for the time sheet is appointed by the employer by appropriate order. Maintaining the timesheet can be entrusted to a personnel employee, the head of a department, and in small enterprises - to the secretary of the institution.

Vacation mark

The title pages of forms T-12 and T-13 contain a standard list of alphabetic and numeric characters. Among them there is also a designation of vacations:

• An employee’s standard planned paid leave is marked on the timesheet with the letters OT or the numbers 09.
• Additional leave will be indicated by the symbols OD or 10.
• Study leave has many varieties, depending on the situation and how long it will last, it can be indicated by the symbols DO or 16, OZ or 17, U or 11, UD or 13.
• Maternity leave is designated P or 14.
• Parental leave is recorded with the symbols OZH or 15.
• If vacation days fall on weekends or holidays, then in the timesheet they are indicated by the letter B or the number 26.

Note! If an employee who is officially on maternity leave will work part-time, then the information is reflected in the timesheet using a double entry: I or 01 and OZH or 15. The sample will look like this: I/OZH or 01/15.

Vacation

Such an important document as a time sheet cannot be underestimated. Filled out without errors, it will allow you not only to correctly calculate wages, but also to correctly calculate taxes. If the timesheet is maintained correctly, no questions will arise from either the controlling organizations or the employees of the enterprise.