What documents will an entrepreneur receive after registration?

Timely and correctly compiled reporting is a necessary condition for the success of any small and medium-sized business. So, what documents should an individual entrepreneur have? What kind of reporting should they keep as an employer? To avoid problems, the most important thing is to know the correct answers to all these questions, and to be able to provide all the necessary data on time and in the correct format.

Starting a business

Compared to the various difficulties of entrepreneurial activity, registering an individual entrepreneur is a fairly simple and quick procedure. This presupposes strict adherence to the rules, upon fulfillment of which a person wishing to become a businessman acquires his coveted status within 3 days. At first glance, it seems that the hardest part is over, and you can calmly begin to engage in your chosen activity, but, of course, this is only the beginning. In parallel with the status of an individual entrepreneur, you assume responsibility for the correct preparation of reports within the specified time frame, which must be completed within the specifics of your business.

What documents should an individual entrepreneur have? This question interests many. The list of necessary papers that an individual entrepreneur is required to maintain can be quite problematic to determine, since it depends on a number of factors, such as the scope of your business, the place of registration of the organization, working conditions, etc.

How to make changes to individual entrepreneur documents

Current information about individual entrepreneurs is stored in the Unified State Register of Individual Entrepreneurs. If necessary, making any changes to it requires going through an official procedure with the tax authorities.

As a rule, the need to change information about individual entrepreneurs arises for the following reasons:

• the entrepreneur has changed his place of residence;
• The individual entrepreneur has changed information about himself in his passport or other identification documents;
• the businessman decided to carry out other types of activities, the codes of which he did not indicate during the initial registration.

Tax authorities independently monitor the authenticity and relevance of data on individual entrepreneurs, and therefore service employees themselves make changes to documents if they relate to a change in surname, passport and place of registration. But if it is necessary to indicate new activity codes, the business owner must notify the Federal Tax Service.

To correct the data, you will need to submit to the Federal Tax Service:

• application for change of OKVED codes (form No. R24001);
• copies of documents on the basis of which changes will be made.

Changes must be reported to the tax office within 3 days from the date they occur. Changes will be made to the state register as soon as possible, so you can apply for new papers in 5 days.

List of individual entrepreneur documents

Below is a list of documents that every individual entrepreneur must have:

• INN IP.
• SNILS.
• Passport (copy of all pages).
• OGRNIP IP.
• Application for registration of an individual entrepreneur as a UTII taxpayer (if this is intended).
• A copy of the tax notice about opening a bank account in the bank.

• Certificate from the Compulsory Medical Insurance Fund.
• Extract from the Unified State Register of Individual Entrepreneurs.
• Certificate from the State Statistics Committee on statistics codes.
• Copies of property insurance (if available).
• Copies of title agreements for objects of entrepreneurial activity of individual entrepreneurs.
• Notification of the possibility of applying the simplified tax system (if available).
• Agreement for a bank account.
• GRN for making changes to the Unified State Register of Individual Entrepreneurs.
• Agreement on the use of the Bank-Client system (if available).
• Certificate from the FSS.
• Certificate from the Pension Fund of Russia as an employer.
• Copies of rental agreements for equipment used by the individual entrepreneur.
• Copies of lease agreements for the premises where the individual entrepreneur operates.
• Acts of inspections by certain authorities.
• IP details form.

Be that as it may, before preparing a complete list of all documents, you need to immediately clearly decide which method of taxation is most convenient for you, as well as whether your company plans to organize workplaces.

Documents for registration of individual entrepreneur

To register an individual as an individual entrepreneur, you must register your activities with the Federal Tax Service of the Russian Federation by registration and provide the necessary documents for registration (opening) of an individual entrepreneur:

1. Application in form P21001 for state registration of an individual as an individual entrepreneur. At the tax office you can get the program “Taxpayer of Legal Entities”, there is this statement. The program is free. Or download the latest version of the application from the official website of the Federal Tax Service of the Russian Federation. There is no need to sign it in advance, since all documents must be certified by a notary before being submitted to the Federal Tax Service of the Russian Federation. He also certifies your signature.
2. Receipt (original) for payment of the state fee for registration of individual entrepreneurs. The form of the receipt itself can be obtained from any branch of Sberbank of the Russian Federation or downloaded from the official website of Sberbank. Details are obtained from the tax office. Since January 2010, the amount of state duty is 800 rubles.
3. If your type of activity falls under the taxation system of the simplified tax system, then an application for transition to the simplified tax system is required in form No. 26.2-1.
4. A copy of the passport, all pages.
5. A copy of the TIN, a copy of the certificate of assignment of the TIN;
6. Contact information – postal address where letters from the tax office will be sent to you.

Registration is carried out by the tax authorities in the locality where you are registered, that is, according to the registration that is in your passport.

If you are registered in one city and live in another, you still need to register an individual entrepreneur where the main registration is. In this case, documents for registering an individual entrepreneur can be sent by mail in a valuable letter with notification.

If citizens of foreign states or stateless citizens intend to engage in entrepreneurial activity on the territory of the Russian Federation, then, in addition to the application, they provide the following list of documents for registration of an individual entrepreneur:

1. translation of the passport into Russian, have it certified by a notary;
2. a copy of the document that confirms the right of this citizen to legally stay in the territory of the Russian Federation;
3. a certificate from the place of temporary registration or an extract from the house register.

After completing the registration procedure, the newly created individual entrepreneur must be issued with the relevant documents.

IP documents after registration

After registering an individual entrepreneur, the following documents are needed:

• certificate of registration of individual entrepreneur (OGRNIP);
• certificate of tax registration (TIN IP);
• extract from the Unified State Register of Individual Entrepreneurs.

After receiving the above documents, you have the right to engage in entrepreneurial activity and you may need to obtain a seal and open a bank account, which also require certain documents.

Documents required for production of IP seal

These documents will be needed to produce an IP seal:

• a copy of the main page of the passport and the registration page on one;
• a copy of an extract from the Unified State Register of Individual Entrepreneurs;
• copy of OGRNIP;
• stamp (if available);
• a copy of the notification from Rosstat;
• copy of TIN.

Documents for opening an account for individual entrepreneurs

To open an account for an individual entrepreneur you need:

• having a passport;
• application for opening a current account for an individual entrepreneur, questionnaire;
• a copy of the individual entrepreneur registration certificate;
• a copy of the tax registration certificate;
• notification letter about assigned statistics codes from Rosstat;
• licenses (if any);
• a copy of an extract from the Unified State Register of Individual Entrepreneurs;
• rental agreement for premises (if the individual entrepreneur rents premises for an office);

You should also take into account that the bank where you decide to open a current account may require you to provide additional documents.

How to prepare documents for individual entrepreneur registration yourself: Video

So, we have reviewed the documents required when opening an individual entrepreneur. Now let's move on to the documents that an individual entrepreneur will need in the future to conduct his activities.

Individual entrepreneur without employees and necessary documents

The most loyal way to run your business is as an individual entrepreneur without hiring employees. In such a situation, you are your own boss in managing your affairs. Against this background, you are not required to pay wages to your staff every month. Equally important, there is no need to maintain additional reporting. But still, it will not be possible to completely avoid responsibility to the state. After all, tax obligations will have to be fulfilled.

Once you get into business, you immediately face a choice: either carry out your activities in a standard manner, or choose one of the suitable tax regimes. Each of these options has its own reporting method. Let's consider what documents an individual entrepreneur must have under the standard tax regime.

What documents does an individual entrepreneur receive after registration and where will they be needed?

Proof that you are an individual entrepreneur and can carry out your activities within the legal framework are the documents issued to you after registering an individual entrepreneur. Our article will tell you more about this. Entrepreneurship is a type of activity that a businessman independently carries out at his own peril and risk and receives a certain profit for it. Despite the fact that independence is the main feature, nevertheless, the legislation of the Russian Federation provides for mandatory registration with the tax authorities. The procedure is not complicated.

Standard tax regime

In cases where an entrepreneur chooses the standard tax regime, he must submit the following documents to the tax authorities within the specified period:

Declaration in form 3-NDFL:

• submit by April 30;
• tax transfer for the year is carried out until July 15;
• Filling out and submitting the declaration is possible in paper and electronic form.

IP INN is the main document, but what else does it need?

Declaration in form 4-NDFL:

• presented if you had income from business activities during the year;
• submitted no later than 5 days after the end of the month in which these incomes were received.

VAT declaration:

• due by the 25th day following the end of the quarter;
• accepted for delivery exclusively in the form of an electronic document;
• Tax payments are made every quarter.

VAT purchase book. We are talking about examples of reflecting entries in sales books and invoices, where codes for types of transactions are noted.

The so-called book for accounting of business transactions, expenses and income - KUDiR.

The documents required for an individual entrepreneur depend on many nuances. The tax reporting regime is considered the easiest to understand. But it does not always turn out to be profitable. To simplify the activities of small entrepreneurs, the legislation of the Russian Federation has introduced various tax regimes. Let's look at them below.

What other documents does an individual entrepreneur receive?

In addition to the above constituent documents, the individual entrepreneur receives:

• Certificate from the statistics department (on assignment of activity codes according to OKVED);
• Notification of registration of an individual as a payer of fixed insurance contributions to the Pension Fund of the Russian Federation at the place of residence.

This document is sent by mail (by a certified letter) to the place of registration of the individual entrepreneur’s place of residence.

Registration of an individual entrepreneur with the Social Insurance Fund (as a payer of insurance premiums) is not required if the entrepreneur does not have hired employees.

When hiring your first employee, you must submit an application to the Social Insurance Fund within 10 days and register as an employer. FSS will issue:

• notification of the amount of insurance contributions for compulsory social insurance against accidents at work and occupational diseases. The notification will indicate the registration number of the individual entrepreneur's policyholder and the amount of the insurance tariff, determined depending on the main type of activity of the individual entrepreneur;

• notification of registration as an insurer of an individual with the territorial body of the Social Insurance Fund of the Russian Federation. This notification confirms the registration of an individual as an insurer for compulsory social insurance in case of temporary disability and in connection with maternity and for compulsory social insurance against industrial accidents and occupational diseases in the regional office.

These notices will specify the procedure for paying contributions and submitting reports to these funds.

ENVR

If you choose the Unified Tax on Imputed Income (UNIT), regardless of the size of your earnings, you will pay the established 15% of imputed income. Having chosen this reporting system, from the general list of documents you need to submit:

• A tax return that must be submitted every quarter before the beginning of the second ten days of the month following the reporting period.
• Taking into account indicators such as the number of employees and the area of ​​the retail space.

On the basis of what document does the individual entrepreneur operate?

An entrepreneur acts on the basis of the status given to him by the state. Status confirmation varies. It depends on when exactly the businessman registered. If before January 1, 2021, then this is a certificate of state registration. After January 1, 2017, the status of the Entry Sheet in the Unified State Register of Individual Entrepreneurs (form P60009) will be confirmed.

A document confirming the status of an entrepreneur registered before January 1, 2021

A document confirming the status of an individual entrepreneur registered after January 1, 2021

You may be interested in: Fixed contributions of individual entrepreneurs for themselves in 2021

PSN

Another type of taxation regime is the patent system (PSN). The patent value usually depends on the type of activity of the entrepreneur. But the required document is always the Income Accounting Book and a one-year patent for individual entrepreneurs.

Detailed information about various tax regimes for individual entrepreneurs can always be found on the official website of the Federal Tax Service. To do this, you need to go to a special section with information about tax documents that every businessman conducting business in Russia is required to submit.

Method of submitting an application and documents for individual entrepreneur registration

Registration documents must be submitted to the tax office, but it is not necessary to visit it in person. Documents for individual entrepreneur registration can be submitted to:

• directly through the tax service (in person or through a representative) - for those who still want to communicate with tax authorities before becoming an entrepreneur;
• through a multifunctional center (MFC);
• by mail to the tax office address, with a list of the contents and a notification of delivery;
• by sending electronic documents signed with an electronic signature to the tax office’s email;
• through the website of the Federal Tax Service using the service “State registration of legal entities and individual entrepreneurs”;
• through the “State Services” portal using the “State registration of an individual as an individual entrepreneur” service.

Documents of an individual entrepreneur as an employer

When business is impossible without the involvement of additional labor, it becomes necessary to maintain additional documents. Hiring citizens for work entails additional responsibility and the preparation of appropriate reporting.

Once you start running your own business, you come under the constant control of the Social Insurance Fund (SIF) and, of course, the Federal Tax Service of the Russian Federation (FTS).

Each of these bodies expects an individual entrepreneur, who is an employer, to submit a certain list of individual documents.

The Federal Tax Service requires information from individual entrepreneurs with employees on form 2-NDFL until April 1 of the next year. In addition, the number of employees must be reported by January 20. In cases of closure of business activities, information on the number of employees is submitted before the date of deregistration.

Reports are sent to the Social Insurance Fund in 4-FSS format. Information is provided in paper form no later than the beginning of the second ten days of the month. In addition, data transfer is possible electronically.

The Russian Pension Fund requires an information document in the form RSV-1. It must contain data for the enterprise as a whole and individual accounting information for each individual employee.

An extract from the Unified State Register of Individual Entrepreneurs is also one of the most important documents.

The procedure for obtaining a USRIP sheet

The sheet of the Unified State Register of Individual Entrepreneurs (USRIP) completely replaces the Individual Entrepreneur Registration Certificate legally issued until 2021. Previously, the document was issued on stamped forms of strict accountability, requiring a special procedure for registration and storage. The abolition of forms made it possible to speed up the issuance of a package of documents.

Those entrepreneurs who registered their status before January 2021 do not have to exchange the certificate and must indicate its number as details when drawing up contracts. Those who registered an individual entrepreneur in 2021 and later indicate the state number of the Unified State Register of Individual Entrepreneurs, which contains a table of the established form with the data:

• Full name of the entrepreneur;
• date of issue of the document;
• date of entry of information into the State Register;
• full name of the territorial tax office that issued the sheet;
• entrepreneur registration number (OGRNIP).

All necessary documents must be issued to an individual entrepreneur in electronic form, with the exception of the Unified State Register of Individual Entrepreneurs. Until April 28, 2018, it was issued only on paper; after this date, it is also sent to the e-mail of the registered individual, but if necessary and desired, this sheet can also be issued in paper form.

Important! You should not confuse the Unified State Register of Individual Entrepreneurs (USRIP) sheet and an extract from the register. The sheet contains only current information about the entrepreneur. The entire history of changes in data about the individual entrepreneur is included in the extract, and this document contains more complete data. To complete many transactions or participate in competitions and tenders, you need to obtain a current extract from the Unified State Register of Individual Entrepreneurs. You can request a document for yourself or a counterparty.

To request a sheet on paper, you should contact the territorial branch of the state tax authorities with an application. The application form is not established by the regulatory legal acts of the Russian Federation, but you can use the explanation of the Federal Tax Service for a similar case for legal entities.

According to the letter from the Federal Tax Service, the request must contain:

• full name of the organization (for the case under consideration - the surname of the individual entrepreneur);
• TIN;
• legal address;
• OGRN (OGRNIP);
• number and date of entry into the state register (USRIP).

Tax authorities will issue the requested document within the established time frame.

Another option for submitting a request for a paper version is through the MFC. After processing the request, notification of the time and place of receipt of the document will be sent to the entrepreneur.

What personnel documents should an individual entrepreneur have?

Every entrepreneur as an employer is required to have the following personnel documents:

• agreement in two copies;
• personal cards of their employees in the T-2 form;
• staffing table with paid vacation schedule;
• job description;
• rules of procedure within the enterprise.

In addition, for general compliance with the personnel system, the presence of such reporting documents as a staffing table, a time sheet for recording time spent at work, a vacation schedule, an expense book, and a labor accounting book is required.

In fact, registering a new employee to work in a private business is not such a complicated procedure. The main thing is to carry out complete document flow and properly maintain personnel records. And timely completion of all employment forms will give you a chance to avoid unpleasant problems with regulatory government agencies and the employees themselves.

Using the above list, you can always check whether all documents are available. This will also allow you to understand which of them are yet to be obtained. Experienced entrepreneurs note that you should even keep a folder of official documents of an individual entrepreneur. This will certainly become a very convenient tool in running your business and will allow you to control any situation, which will simplify interaction with government agencies. In addition, it will leave time to implement your own innovations as a businessman. These are the documents an individual entrepreneur should have.

How can a foreigner obtain individual entrepreneur status?

Not only Russian citizens, but also foreign ones can register an individual entrepreneur and conduct legal business in the Russian Federation. Even if an individual does not have citizenship at all, he can engage in commercial activities in Russia. You just need to prove the legality of your stay on the territory of the Russian Federation. What documents are needed to open an individual entrepreneur if there is no Russian citizenship?

1. Application P21001 is the same form that Russians fill out in Russian. There is no special form provided.
2. A copy of the applicant's main identification document. Depending on the category of the individual, this may be: a passport of the country of citizenship, a refugee certificate, a certificate of someone who has received temporary asylum in the Russian Federation; identity card of a stateless person.
3. A copy of the birth certificate, if the main document of the foreign citizen or stateless person does not contain information about the date and place of birth.
4. Confirmation of legal residence in Russia: a copy of a temporary residence permit or residence permit and the original for comparison.
5. Confirmation of payment of the state fee in order to register an individual entrepreneur (the amount is the same as for Russians).

Important: all originals written in a foreign language must be translated and certified by a Russian notary.

You can learn more about what documents are needed to open a business, how an individual entrepreneur differs from an LLC, and what features exist during state registration in your region at a free individual consultation.

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