Is it necessary to put a stamp when approving job regulations?

Do I need a stamp on the job description approval stamp?

Both methods of approval have the same legal force, but which one should you choose? Approval of a document by issuing an administrative document This type of approval is used when additional instructions and clarifications are required.

For example, an order approves some Regulations. Any company will need time to bring this order and, accordingly, the Regulations to the attention of employees, as well as to familiarize themselves with these Regulations. Therefore, the dates of signing the order and approval and entry into force of the Regulations may differ, which is reflected in the order.

The order also specifies a list of employees to whose attention the order and the Regulations must be brought to the attention, and the period within which this must be done. That is why approval of an order by issuing an administrative document is especially important for companies that have a developed network of branches.

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KuznetsovDate In this “I approve” column, the head of the organization puts his signature and the date of approval.

From this moment the document comes into force and is valid until it is replaced by a new document.

At the same time, it should be noted that when documents are approved by the stamp, it is not necessary to issue an approval order in the future.

In the second case. In this case, an order (instruction) is issued. At the same time, there is no unified form for such an order, so the employer has the right to determine it independently. The order approving a local regulatory act must reflect:

other conditions.
names and positions of persons responsible for compliance with the local act;
instructions on familiarizing employees with the local act and the deadlines for this;
date of entry into force of the local act;

When a document is approved by order, the approval stamp consists of

Is there a stamp on the approver?

The employer formalizes dismissal for absenteeism.

Its presence will allow the organization to: Job descriptions are drawn up for each full-time position. Editor's advice: do not write personalized instructions, otherwise they will have to be approved again with each personnel change.

The procedure for drawing up a job description is not regulated by law, so the employer independently decides how to draw it up. In practice, a job description can be drawn up as an annex to an employment contract or as a separate document.

What to correct in personnel documents Seals are stored by employees who have the right to use this detail. The main round seal is at the disposal of the head of the organizational department most of the time.

If the manager goes on vacation or goes on a business trip, it is handed over to the responsible employee against signature. A variety of simple auxiliary seals are issued to employees who require them in the performance of their official duties.

The storage locations for seals depend on their type.

Clerk's cheat sheet

When a document is approved by an official, the stamp of approval of the document consists of the word APPROVED (without quotation marks), the name of the person’s position, his class rank (if necessary), personal signature, initials, surname and date of approval: APPROVED General Director of Svoboda LLC signature S.A. . Krasavin December 31, 2020 It is permissible to center the statement mark relative to the longest line. When a document is approved by several officials, their signatures are placed at the same level, and the document should not be drawn up on letterhead.

When approving a document, the approval stamp consists of the word APPROVED (without quotes), the name of the approving document in the instrumental case, its date and number:

The procedure for approving job descriptions in organizations

8 of the Labor Code of the Russian Federation in formation with subsequent approval.

At the same time, the instructions may change over time, as changes occur in technological and organizational issues at the enterprise. In this case, the established process for its registration and approval is also followed. A special commission convened on the basis of an order from the manager participates in creating the requirements for the position.

It includes specialists from the relevant departments of the enterprise, whose work involves monitoring the work and technological process in the departments, for example:

head of security
chief or ordinary accountant
lawyer

The commission is headed by the director himself, and he also signs the finished version of the instructions after carefully studying and agreeing on individual points. At the same time, the order for approval

How to draw up, agree on and approve a job description

Unified system of organizational and administrative documentation.

Requirements for the preparation of documents”, put into effect by Decree of the State Standard of Russia dated 03.03.2003 N 65-Art. It is generally accepted that a job description is impersonal and defines a function, not a person.

This is, of course, true, and in the case where a civil servant is involved, such an approach should not allow any exceptions at all. But you need to understand that in a commercial enterprise the job description is written for the convenience of the employee and the employer.

By hiring a new person for a position, who has more experience and knowledge than the previous specialist, assigning him a higher salary, does the employer really not intend to take advantage of these advantages of the employee and add job responsibilities to him compared to the previous employee, increase the level of responsibility?

So why not reflect this in the job description? So, although impersonal, the job description may well be written for a specific person.

How to approve a job description?

For blue-collar professions, a job description can also be developed. As a rule, a job description consists of 6 sections: 1. General provisions.2. Qualification requirements.3. Functional responsibilities.4.

Rights.5. Responsibility.6. Working conditions. There is no need to indicate the code, editor, development commission, or who compiled it. If the job description is drawn up as a separate document, then it is usually approved using an approval stamp.

If the job description is drawn up as an annex to the employment contract, i.e. integral part of it, then an approval stamp is not required.

It is necessary to make a note in the upper right corner that this is an appendix to the employment contract, and such an appendix is signed, like the main text of the employment contract, by both parties.

You can use the samples specified in the System.  There are 2 ways to approve organizational documents:.

Is it necessary to put the organization’s seal on signed job descriptions and Regulations on structural units?

APPROVED by General Director of JSC Electronic Technologies Personal signature L.V.

Kuznetsov Date In this “I approve” column, the head of the organization puts his signature and the date of approval. From this moment the document comes into force and is valid until it is replaced by a new document. At the same time, it should be noted that when documents are approved by the stamp, it is not necessary to issue an approval order in the future.

In the second case. In this case, an order (instruction) is issued.

At the same time, there is no unified form for such an order, so the employer has the right to determine it independently.

The order approving a local normative act must reflect: the date of entry into force of the local act; instructions on familiarizing employees with the local act and the deadlines for this; names and positions of persons responsible for compliance with the local act; other conditions.

Is it necessary to put a stamp on the job description?

The employer formalizes dismissal for absenteeism. At the same time, we kindly ask the participants not to violate the current legislation when communicating: when quoting someone’s works, do not violate the rights of authors, do not disseminate false information discrediting anyone, do not disclose anyone’s personal data and etc.

Source: https://GarantR.ru/nuzhna-li-pechat-na-grife-utverzhdenija-dolzhnostnoj-instrukcii-50016/

Rules for drawing up job descriptions

The preparation of job descriptions must be carried out in strict accordance with the general procedure for the preparation of regulatory and administrative documents. Compliance with the procedure for drawing up job descriptions will ensure the legal significance of this internal regulation.

Rules and procedures for preparing job descriptions in 2017

The legislation does not contain such a concept as “ job description”

", this type of regulatory document is developed at the local level - the instructions are valid only within one specific enterprise.

But in OKUD, the all-Russian classifier of management documentation, they are mentioned among documents belonging to the class of organizational and administrative documents. This class is intended for organizational and regulatory regulation of the activities of an enterprise.

Thus, the job description is one of the most important normative documents governing and regulating the labor function defined by a specific position.

The preparation of a job description, although not a mandatory requirement established by law, as practice shows, is necessary for both the employer and the employee. Both can refer to the job description as a normative document in the event of conflict situations and labor disputes.

It can serve as a basis for justifying wage expenses if the tax inspectorate demands to justify the values indicated in the staffing table.

The development and execution of job descriptions in 2021 at an enterprise can be regulated in accordance with the requirements that the employer has the right to establish independently. Such regulations can be approved in the form of instructions or methodological recommendations.

As a rule, proper instructions contain the following sections:

General provisions;
Job responsibilities;
Rights according to position;
Responsibility.

When preparing a job description, you should take into account that its text should not be too large. If the document is located on several pages, each of them must be numbered.

Arabic numerals are used for numbering; they are placed in the footer, in the center of the page. Numbering is continuous throughout the document . Roman numerals are used to number sections and subsections.

The paragraphs and subparagraphs of the instructions do not have names and are numbered within the sections with Arabic numerals.

The instruction text is printed on only one side of the sheet. In this case, the following text boundaries are set: top and bottom are 2 cm , right - 1.5 cm , left - 3 cm . Typically, the font used for text is Times New Roman Cyr or Arial, size 14 or 12 pt, respectively.

The execution of a job description, like any legally significant document, must comply with the requirements of state standards.

At the same time, since the job description is an internal regulatory document, it is allowed, for example, approval visas to be placed at the bottom of the reverse side on the last sheet. The instructions can also be written page by page.

The only condition is that all acceptable options for the design of this document should be established by internal regulations - methodological guidelines or instructions for preparation.

Reference

Procedure for preparing job descriptions

As a rule, the development and execution of job descriptions

in 2021, the head of the enterprise initiates it by issuing a corresponding order, which appoints the officials responsible for this.

The draft document must be agreed upon with the regulatory control department and the legal service.

Regulatory control will check whether the document is drawn up correctly and meets the requirements of the standards, and lawyers will evaluate its content for compliance with the provisions of the current labor legislation.

If necessary, the document can be agreed upon with the trade union committee of the enterprise’s employees or another representative body of employees.

In some cases, the procedure for drawing up job descriptions in an organization may involve coordination with the management of other structural units that have such a position on their staffing list, or with the management of the parent organization that supervises the activities of the enterprise.

After approval, the job description is approved by the head of the enterprise or another official appointed by his order.

Then the document must be laced, numbered, and certified with the seal of the enterprise. The originals of job descriptions are usually stored in the personnel department.

Their storage is regulated by internal regulations establishing the procedure for maintaining records in the organization.

For review, the employee with whom the employment contract is concluded is given a certified copy of the document. The same copies are kept by department heads, who give them to employees if they need to clarify the job function being performed.

Job descriptions come into force from the moment of approval, unless otherwise specified in their text. The document does not lose legal force until a new job description is put into effect. After the employee has signed a signature certifying that he has read the instructions, its requirements become mandatory for him to comply with.

GOST recommendations for the design of job descriptions

Since at the state level the design of job descriptions is not regulated by any standards, when developing them one should be guided by the general requirements that are established by the following GOSTs:

GOST R 7.0.8-2013 “System of standards for information, library and publishing. Record keeping and archiving. Terms and definitions" (approved by order of the Federal Agency for Technical Regulation and Metrology dated October 17, 2013 N 1185-st).

Source: https://www.sekretariat.ru/article/210967-qqq-17-m6-oformlenie-doljnostnyh-instruktsiy

How to properly approve a document

Approval of a document is a way of certifying it, giving the document legal force, and also confirming its authenticity. Document approval is carried out using the document approval stamp.

The document approval stamp is the sixteenth in the list of details of an official document in accordance with GOST R 7.0.97-2016. An approval stamp is an additional document requisite. It gives a normative or legal character to its content.

Any organization should have an approximate list of documents subject to approval (see below). It is enshrined in the organization’s office management instructions.

The document approval stamp is affixed in the upper right corner of the first sheet of the document.

Document approval methods:

An official.
A specially published document.

Both methods have the same legal force. It is recommended to draw up an issued document (order, instruction, decision, protocol) in cases where additional clarification is required on the application and execution of the approved document.

When a document is approved by an official, the stamp of approval of the document consists of the word APPROVED (without quotation marks), the name of the person’s position, his class rank (if necessary), personal signature, initials, surname and date of approval:

I APPROVED by the General Director of Svoboda LLC, signature S.A. Krasavin December 31, 2021

It is permissible to center the statement mark relative to the longest line.

When a document is approved by several officials, their signatures are placed at the same level, and the document should not be drawn up on letterhead.

When approving a document that is not drawn up on a letterhead (act, agreement), the name of the organization when indicating the position of the person who approved the document is indicated in full. The full name of the organization is also indicated if the document is approved by the head of a higher organization.

When a document is approved by order, decision, protocol, the approval stamp consists of the word APPROVED (without quotes), the name of the approving document in the instrumental case, its date and number:

APPROVED by order of JSC "Radost" dated 04/01/2014 No. 01–02/75

If an order (instruction) approves several documents, then in the upper right corner of each of them the application number, which is referenced in the text of the order (instruction) and the approval stamp, is indicated, for example:

Appendix No. 3

APPROVED by order of Bulochka LLC dated 05/06/2014 No. 01–01/35

The words APPROVED and APPROVED agree in gender and number with the first word of the name of the application: position - APPROVED, program - APPROVED, activities - APPROVED.

The date of the approved document is not the date of its signing, but the date of approval.

Approximate list of documents subject to approval:

Acts (inspections and audits, acceptance of completed construction facilities, equipment; write-offs; examinations; transfer of cases; liquidation of organizations).
Agreements (on work, logistics, rental of premises; on supplies, contracts, scientific and technical cooperation, financial liability, etc.).
Tasks (for the design of facilities, technical structures, capital construction; for carrying out research, design and technological work; technical, etc.).
Applications (for equipment, inventions, etc.).
Instructions (rules) (official; on record keeping; on safety precautions; internal labor regulations, etc.).
Standards (consumption of raw materials, materials, electricity; technological design; number of employees, etc.).
Reports (on production activities, business trips, research work, etc.).
Lists (of positions of employees with irregular working hours; enterprises that are subject to certain benefits; standard documents generated in the activities of ministries, state committees and other organizations, indicating storage periods, etc.).
Plans (production; construction and installation, design and survey, research work; introduction of new technology; cooperative supplies of products; distribution of products; distribution of products according to the established nomenclature; work of boards, etc.).
Regulations (statutes) (about the ministry; structural unit; bonuses; charters of enterprises, etc.).
Programs (work and events; business trips, etc.).
Prices for work.
Estimates (costs for maintaining the management apparatus; for capital construction, etc.).
Standards.
Structure and staffing.
Tariff rates.
Forms of unified documents.
Staffing schedules and changes to them.

List of documents that need to be stamped>>

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Source: https://www.docdelo.ru/2014/08/utverjdenie-documentov.html

Is there a stamp on the job description?

However, this is not a gross violation and does not affect the “validity” of the documents and does not require their re-issuance. Thus, if local regulations are approved with the stamp “Approve”, then you can put the organization’s seal on them.

If local regulations are approved by order, it is not advisable to put a stamp on the order. Details in the System materials:

Answer: How to draw up a job description

Drawing up job descriptions The obligation to draw up job descriptions is established only for government bodies (Art.

Sections of the job description Regardless of the method of execution, the job description, as a rule, consists of the following sections: Section “General Provisions” In the section “General Provisions”, indicate:

the title of the position in strict accordance with the staffing table;
requirements for employee qualifications;
direct subordination (for example, an accountant reports directly to the chief accountant);
procedure for appointment and dismissal;
presence and composition of subordinates;
replacement procedure (who replaces the employee during his absence and who he can replace);
a list of documents that an employee must follow in his activities.

Do I need a stamp on the job description approval stamp?

Qualification reference book approved by Resolution of the Ministry of Labor of Russia dated August 21, 1998 No. 37. They provide an approximate list of responsibilities for various positions.

Section “Rights” In the “Rights” section, write down the list of rights that an employee has within his competence when performing official duties. SMITH Belarus, Zhlobin #6 August 26, 2010, 10:44 The list of documents on which the seal is affixed is determined by the organization on the basis legislation of the Republic of Belarus.

Stamping is required on original documents and their copies, incl.

facsimile, certifying the rights, freedoms and (or) legitimate interests of citizens, the rights and obligations of legal entities, authorizing the expenditure of funds and material assets.

An approximate list of documents on which the official seal is affixed was approved by Resolution of the Council of Ministers of the Republic of Belarus dated February 25, 1993 No. 100. This list includes, incl.

Important Topics:
HR records management

Question Is it necessary to put the organization’s seal on signed job descriptions and Regulations on structural units? Answer Having considered your question, we can say that job descriptions and regulations on structural divisions relate to the local regulations of the organization. In turn, approval of a local regulatory act is possible in two ways:

the document is approved by an official (head of the organization);
the document is approved by a specially issued document (i.e.

As a rule, the list of seals used in an organization and the cases of their use are determined by the constituent documents, local regulations and orders (instructions) of the employer. For example, a seal is usually not affixed to organizational and administrative documents, including personnel orders.

However, on some unified forms, the seal is a mandatory requisite, the place for which is indicated (for example, the form of travel certificate No. T-10, which provides for the signature of the head of the organization on the front side of the document and certification with the seals of organizations of notes on the employee’s departure on a business trip, his arrival in destinations, departure from them and arrival at the place of permanent work). At the same time, many personnel officers, trying to confirm the authenticity of documents, put a stamp on all personnel documents.

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At the same time, there is no unified form for such an order, so the employer has the right to determine it independently. The order approving a local regulatory act must reflect:

date of entry into force of the local act;
instructions on familiarizing employees with the local act and the deadlines for this;
names and positions of persons responsible for compliance with the local act;
other conditions.

When approving a document by order, the approval stamp consists of the word APPROVED (APPROVED, APPROVED or APPROVED), the name of the approving document in the instrumental case, its date, and number. For example: APPROVED by Order No. 12 dated January 22, 2007. Having considered both methods of approving local regulations of an organization, let’s move on to the issue of affixing stamps.

Approval is stamped

Section “Rights” In the “Rights” section, write down a list of rights that an employee has, within the scope of his or her competence, when performing his/her official duties.

The approval is stamped

the document is approved by an official (head of the organization);
the document is approved by a specially issued document (i.e., order).

In the first case. It is necessary to be guided by the standards of the “Unified Documentation System.

Is the approval stamped or not?

Details in the System materials:

Answer: How to draw up a job description

Is there a stamp on the approver?

The list of documents on which the seal is affixed is determined by the organization independently, guided by the legislation of the Republic of Belarus. Stamping is necessary on original documents and their copies (to certify the authenticity of the copy), incl.

facsimile, certifying the rights, freedoms and (or) legitimate interests of citizens, the rights and obligations of legal entities, authorizing the expenditure of funds and material assets.

The seal impression must include part of the job title of the person who signed (approved) the document.

Source: https://partnerzd.ru/drugoe/stavitsja-li-pechat-na-dolzhnostnoj-instrukcii.html

Approval is stamped

of the Republic of Belarus. Such regulatory acts include instructions on office work in state bodies and organizations of the Republic of Belarus, according to the requirements of which affixing a seal is necessary in all cases of certifying the rights, freedoms and obligations of individuals and legal entities, when authorizing the expenditure of funds and material assets. In in accordance with STB 6.38-2004, the signature of the responsible person is certified by a seal on documents “related to the expenditure of monetary and material assets.” Guidelines for the practical application of STB 6.38-2004 determine that the seal is placed on contracts, work books, diplomas, financial documents, charters (regulations) of organizations, powers of attorney, certificates, etc., as well as in all cases certifying the rights of individuals and legal entities.

Section “Job Responsibilities” In the “Job Responsibilities” section, list all the responsibilities assigned to the employee in accordance with the practice of distribution of labor functions that has developed in the structural unit. When compiling this section, you can use professional standards, the All-Russian Classifier of Occupations OK 010-93, approved by Decree of the State Standard of Russia dated December 30, 1993 No. 298, and the Qualification Directory approved by Decree of the Ministry of Labor of Russia dated August 21, 1998 No. 37. They provide an approximate list of responsibilities of various positions.

Section “Rights” In the “Rights” section, write down a list of rights that an employee has, within the scope of his or her competence, when performing his/her official duties.

Do I need to put a stamp on the stamp?

If local regulations are approved by order, it is not advisable to put a stamp on the order. Details in the System materials:

Answer: How to draw up a job description

Drawing up job descriptions The obligation to draw up job descriptions is established only for government bodies (Art.

the title of the position in strict accordance with the staffing table;
requirements for employee qualifications;
direct subordination (for example, an accountant reports directly to the chief accountant);
procedure for appointment and dismissal;
presence and composition of subordinates;
replacement procedure (who replaces the employee during his absence and who he can replace);
a list of documents that an employee must follow in his activities.