Sample. Order (instruction) of the general director of a joint-stock company (to the regulation on the status of the general director of a joint-stock company) (standard form), 2021, 2021

How to write a job description for the general director of an LLC

The position of the general director must be specified in the organization's charter. A limited liability company acts as an employer, and the director acts as an employee. In small companies, the general director can combine both the Founder and the chief accountant and conduct personnel production. All this is possible only if all these positions are specified in the job description.
The position of the general director is approved by the founders at the general meeting.
The founders’ competence also includes identifying the requirements and professional qualities of the general director and his experience. Job responsibilities and powers are documented. Based on this data, a job description is drawn up.

The General Director must report on his actions to the Founders.

What is the difference between an order and an order?

Directions and orders are somewhat similar to each other: they have approximately the same structure, purpose, etc. However, there are differences between them:

Area of influence. The main difference between an order and an order is that an order regulates legal relations and the main activities of the company, while an order regulates operational issues.
Validity. In most cases, the order concerns some local issues, a small number of employees, and is valid for a strictly limited and fairly short period: until it is implemented. Orders have a longer validity period and are often subject to specific changes, while directives are usually simply reissued.

Who writes the job description

Founders. At the general meeting, the Founders draw up an employment contract and job description of the director, which includes all the rights and obligations of the applicant for the position of director.
Lawyer. If the Founders are not competent in drawing up a job description, then this matter can be entrusted to a lawyer with experience in the work.

A traditional document can be the sample set out in GOST R. 6.30 - 2003.

It is worth noting that the contract for hiring a director and the job description are not drawn up for a specific person. These documents act as a template, and a suitable person is selected for them.

Like any other document, the director’s instructions, namely the responsibilities contained therein, may change at the request of the Founders, or for other reasons. In this case, the general director will have to familiarize himself with the new document and sign it.

Structure of the job description of the general director of an LLC

The specifics of the enterprise and the field of activity of the company are what determine the structure of the job description.

But there are general provisions that are typical for each company:

General requirements for a director : certain knowledge, skills, experience in the field of work of the Company, which should be a distinctive feature of the director; it specifies what documents the director should follow when working with subordinates; issues of appointment, removal, dismissal and temporary replacement of the position of director are regulated.
Responsibilities of the director : the function of the general director is formalized. Organizational responsibilities: manage, organize, collect, control, notify, represent interests and other functions, with the maximum description of each item.
Legal aspects: all the rights of the general director and his capabilities are prescribed.
Responsibility of the general director: criminal, administrative, financial and other liability of the general director.

Subtleties of drawing up orders from the general director

Having summarized the material from the previous paragraph of the article, we can state that there are no particular difficulties in drawing up and competently executing administrative documentation on behalf of the director. However, it would be useful to note the most significant subtleties of creating a document of this kind, which will now be done:

Nuance No. 1. About the registration number of the order and other identification data. This information is indicated as is customary at the enterprise. Often, the registration number is determined based on previously accepted documentation within the organization. That is, if the previous document adopted by the organization is decree No. 45, then the order of the general director should have the document number 46. As for the remaining registration data, they are necessary to reflect the entire essence of the administrative document drawn up, therefore the scope of its action, the person receiving it and It is advisable to indicate such information.

Nuance No. 2. About the title of the order. Everything here is extremely simple - the title should reflect the entire essence of the document. For example, the general director orders to reduce lateness to a minimum, which means that in the title he must indicate something in the form - “On approval of responsibility for lateness...”. Nuances No. 3. About the main part of the administrative document. With the formulation of the task, the situation is slightly more complicated than with the previous points of the order. Conventionally, the main part of this document is divided into a stating section and an administrative one. The first is a kind of preamble to the order (talks about the argumentation of the document being adopted, its meaning), the second is a direct statement of the task indicating all the necessary information for its addressees

In the main part of the administrative document, it is important to adhere to the rules of simplicity and clarity of the text, but it is still not worthwhile to “chew” obvious things. Point No. 4. About the final part of the document

In this part of the order, it is worth indicating the persons to whom it applies, and marking the signatures of all persons responsible for accepting the document. Nuance No. 5. About what is unacceptable when drawing up an order by the general director. Firstly, the text of the document should not reflect impossible tasks - all goals should be achievable in practice. Secondly, the order must not allow contradictions with the internal regulations of the organization. And thirdly, the points of the administrative document itself should not contradict themselves, otherwise the assigned task will become impossible for employees to accomplish.

Sample

APPROVED General director

Arbuz LLC

Medvedeva O. V.

"01" August 2015

Requirements for the director.
The General Director is fully subordinate to the general Founding Meeting of Arbuz LLC.
The general director can be replaced by his deputy or another person appointed to the position by order of the general director.
Responsibilities of the director.
Regulates relations between public and private backgrounds and enterprises.
Negotiates with creditors, investors, customers.
We are developing the most effective management system, the purpose of which will be to improve product quality and increase sales.
Introduces and controls the Founders' proposals for the development of the company.
Organizational responsibilities.
Provides the enterprise with all necessary equipment at the expense of the enterprise’s finances.
Organizes the work of highly qualified personnel at the enterprise.
The general director checks the knowledge and professional qualities of workers. Organizes training courses to improve the skills of workers, if necessary.
Conducts job reviews of workers. Eliminates all shortcomings and personnel errors.
Legal aspects. The General Director has the right:
4.2 Sign documents within the competence of the position.
4.3 Conclude agreements with credit, budget and private organizations.
3.4 Calculate salaries.
3.5.Open bank accounts.
Responsibility of the General Director.
The general director is responsible for failure to comply with operating procedures, fire safety and other measures.

Order

For example, it could be the following: “I reserve control over the execution of the order” (when the manager himself plans to check the execution of the order). If there are separate instructions that explain or supplement the text of the order, they are given in a special appendix (there should be a link to it in the main text). In this case, on the first page of the application, at the top right, the date and number of the corresponding order are indicated. The order is signed by the director of the enterprise, his deputy (if he has such powers). In this case, the signature must include the person’s position, the signature itself, and its decoding (last name and initials). Orders must have serial numbers within the calendar year.

https://youtube.com/watch?v=8r4015NmyLU

How to set a task correctly
What is the difference between a manager’s order and an enterprise order?
Structure of the order of the head of the organization

A manager’s order is a message containing instructions on operational management issues and relating to a limited circle of subordinates

Depending on the importance and urgency of the task at hand, the order may be transmitted to:

orally;
by issuing a written document;
in the form of a telephone message.

An order that is not properly documented may relate to immediate tasks that are of medium to low importance. Most often, these types of instructions are issued in teams with a small number of personnel.

Sample job description for Deputy General Director of LLC

APPROVED General director

LLC "Chiffonier"

Oparina L. E.

"01" July 2015

General requirements.
The Deputy General Director is appointed and dismissed from office by order of the General Director.
All other general requirements correspond to the requirements of the General Director.
Responsibilities of the Deputy General Director.
The Deputy General Director is assigned the same responsibilities as the General Director.
Rights of the Deputy General Director.
Give instructions, instructions, issue orders.
The Deputy General Director can represent the interests of the enterprise at meetings.
Have access to documents.
Has the right to demand that the general director provide organizational and technical conditions.
Responsibility

Procedure for drawing up an order

There is no single unified form for drawing up orders today. Therefore, an enterprise can issue an order from its superiors on its own letterhead, which is valid specifically for this enterprise, and in the absence of one, in any form.

Structure

Certain rules regarding the preparation of such documentation must be observed:

The name of the organization is placed at the top.
The order has a serial number, that is, the place of the document among the documents issued since the beginning of the year, to which the letter “r” is attached: for example, No. 35r.
The title of the document is entered, that is, the reason why the order is being drawn up, for example, “On ensuring the execution of the delivery plan ... for the 3rd quarter.”
The date of compilation is indicated on it.

Then follows the main part, in which:

the rationale or basis for writing the order is given (for example, “In pursuance of the order...”);
the person or list of persons concerned by this document is provided. (their full names and positions are indicated);
a detailed description of the task that is assigned to them;
the deadline is indicated.

At his own discretion, the manager appoints someone responsible for execution, who should also be included in the document, or reserves the right to monitor the implementation of the order for himself.

The signature of the manager or his authorized person and seal are placed at the bottom. If available, a list of documents attached to the order is provided.

Draft document

Usually a draft order is drawn up, then it is submitted to the manager for approval.

An approval sheet is attached to the project, on which the heads of the departments of the enterprise, which are entrusted with the tasks of executing the order, put their signatures. If they disagree, each of them will be able to attach a certificate justifying their disagreement with the draft order. The project is agreed upon within 5 days.

Then the manager signs the order.

You can even write an order on a regular A4 sheet if you don’t have a letterhead. You can write by hand or type on a computer.

Approval of instructions

After drawing up the above documents, an order is issued to appoint a general director, an employment contract and job description are signed.

If the Society includes several Founders , then one representative is selected among them, who ratifies the instructions. If the founder of the LLC is one person, and he is also the general director, then he, on the basis of a decree, signs documents for himself.

job description of the general director in MS Word format.

General Director – Founder

If the founder of an LLC is considered to be one person, and he himself is considered the general director, then he himself draws up a job description for himself (the general director) and approves it himself. But, if we refer to the Labor Code, then all these actions are not necessary if both the Founder and the General Director are the same person.

In Russia there is one inspection - FSTiZ - this is the labor and employment service, it is the one that can check the presence of such a job description at the enterprise. It is for this that this document is needed.

What is the difference between an employer’s order and an order?

The answer to this question is more theoretical. From a practical point of view, it is worth recognizing that the differences are not obvious. Of course, labor law theorists will find signs and features of each document. For example, with the help of an order, legal issues are resolved, and an order regulates organizational issues. What about the order to go on a business trip? Isn't this a question of labor organization? Or they call the difference: the order has a long term, and orders are limited in time. Also a controversial difference.

But even the Labor Code (Article 68, for example) uses these terms as equivalent. Although one difference is still “obvious”. The employer's order cannot be oral. A simple order from a manager is sometimes expressed verbally.

Features of job descriptions of enterprise managers in different fields

A limited liability company is considered the most common form of enterprise, since individual entrepreneurs are limited in some respects; moreover, companies with the legal form of LLC are more prestigious, but at the same time more responsible to third parties.

The job description of the general director will directly depend on what the Company will do. For example, it is impossible to use the same job description template for the general director for a company whose field of activity relates to medicine and a company engaged in the production of upholstered furniture.

For example:

Construction firm . The key point in the job description of the general director of a construction company will be to provide the company with orders through negotiations with suppliers of construction products. The director must pay special attention to the safety of construction workers at work sites, and take measures in the event of emergencies.
Furniture factory. The competence of the general director at a furniture factory includes negotiations with suppliers of furniture accessories. The director is also responsible for maintaining fire safety premises for furniture production and the safety of workers when working on machines.
Trading enterprise. Knowledge of consumer protection legislation, trademarks, product licensing, rules for storing, selling and transporting confectionery products rests on the “shoulders” of the general director in the trade sector.
Dental office. The general director, who is also the chief physician, bears full responsibility for the actions of medical personnel. Responsible for the selection of qualified personnel.

It can be seen that from the above examples, each organization differs in the specific job descriptions of the general director, and the staff in general at the company.

Main nuances in the execution of an order

The law does not impose any requirements both on the content of the order and on its execution, so it can be written on an ordinary A4 sheet or on the company’s letterhead. The text can be typed on a computer or written by hand (with a ballpoint pen of any dark color, but not with a pencil).

Only one point must be strictly observed: the document must be signed by the head of the organization or a person authorized to endorse such papers.

At the same time, there is no strict need to stamp it: this should be done only when the norm for the use of stamped products is enshrined in the local legal acts of the enterprise.

The management's order, executed in writing, must be registered in the internal documents register.