How to check an online cash register receipt for authenticity: the main methods and their features

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February 25, 2021 at 11:09

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Almost all business entities have begun to use online cash registers. The requirement to switch to cash register is regulated by amendments made to Federal Law No. 54-FZ. The receipt transfer process is fully automated. The document, upon completion of the transaction, is sent to the fiscal data operator, and from the intermediary is received by the fiscal service. Remote check verification is available in several services. Features of the procedure, available methods and actions in case the authenticity is not confirmed will be discussed in the article.

The need to check the cash receipt

The cash register receipt serves as confirmation of the trade transaction. The fact of purchasing the goods is recorded in a standard receipt. The document can also be used as a basis for returning money for a completed purchase, but only if this is provided for by current legislation for a specific service or product.

Printed reports are used by trading companies when testing accounting software systems and switching to online cash registers. They will also be needed in the future to check the correct operation of cash register equipment. Systematic reconciliation will help to promptly identify violations and errors in the operation of online cash registers, so that all problems will be promptly resolved.

Managers and direct owners of a business can check financial statements, which reduces the likelihood of administrative violations. Regular monitoring of the cashier will also help to avoid sanctions from fiscal authorities.

Inspection of financial statements by regulatory authorities is carried out on the basis of issued financial statements in paper form with information received from the fiscal data operator. If during an audit of business activities inconsistencies are identified, a more detailed inspection is scheduled. Owners of a retail outlet may be held administratively liable.

Procedure for checking an online cash register receipt

Verification of the authenticity of a document is carried out in two stages. Initially, the details are studied. The receipt must include the following required characteristics:

• Title of the document;
• serial number;
• exact time and date of the transaction;
• address of the retail outlet where the purchase was paid for;
• last name, first name and patronymic of an individual entrepreneur or name of an organization;
• sales representative identification number;
• payment amount;
• information about the service or product;
• the discount provided (if any);
• cash or non-cash payment method;
• tax regime;
• if you have a discount card, indicate its number;
• registration number of cash register equipment;
• FN details;
• information about the cashier employee responsible for accepting money, including position and last name, first name, patronymic;
• CPU;
• QR code.

A printed document may contain varying amounts of information. This depends on the form of the business entity and the preferences adopted. In particular, UTII payers engaged in retail trade issue documents with fewer details.

The next step is to confirm the authenticity of the report. The so-called fiscalization is carried out by searching for a document in electronic format in the archive of the fiscal service. There are several verification methods available. The results may be as follows:

• the trading transaction report is not registered on the tax.ru portal;
• the receipt was found in the database, but contains incorrect information;
• the document is drawn up correctly and is stored in the virtual database of the Federal Tax Service.

If a financial transaction is not confirmed, there may be several explanations for this:

• old-style equipment was used to print it; such a device is not connected to the fiscal services servers;
• A new device has been installed at the point of sale, but the online cash register, at the time of the inspection, has not yet sent a report to the fiscal data operator due to lack of access to the network. The attempt, in this case, should be repeated in a few days, perhaps it will be possible to obtain updated information from the inspection;
• The OFD received incorrect information about the trade transaction, this may be due to incorrect settings of the cash register equipment or if the wrong format tape was used for printing;
• an error was made when entering the request, you need to check the correctness of the information from the printed version of the document.

OFD Peter-service

Open the service for checking cash receipts and enter the following data:

• Fiscal storage number (1).
• CCP registration number (2).
• Taxpayer Identification Number (3).
• FD (4).
• FP (5).

Figure 14. Cash document for searching on the OFD Peter-service website. Source: Ofd.ru

After entering the data, click “Find receipt”.

Figure 15. OFD service Peter-service. Source: Ofd.ru

After the information is entered, the service will generate an electronic receipt:

Figure 16. Search result through the OFD Peter-service service. Source: Ofd.ru

Checking the accuracy of data on the tax service website

You can verify the authenticity of the form on the website of the fiscal authority absolutely free. The service is provided at any time of the day. No prior user registration is required. Checking the check is carried out according to the following instructions:

• you need to go to the tax.ru website;
• then scroll the web page to the section “New procedure for using cash register equipment”;
• in the form that appears, you should indicate the time, date of the transaction, fiscal accumulator and fiscal attribute of the document;
• confirm the check, the archive is scanned automatically.

The whole process takes no more than one minute. If the entered information matches the electronic version, a notification will appear indicating that the check is correct and confirming that the settlements have been recorded by the fiscal service. The absence of search results will be signaled by a notification in the form “Electronic receipt is not in the database.”

OFD-Y

We go to the operator’s website and enter the data:

• RN KKT (1).
• FPD (2).

Figure 11. Receipt for verification on the OFD-Ya website. Source: website ofd-ya.ru

After the data has been entered into the form, click “Check receipt”:

Figure 12. OFD-Ya service. Source: ofd-ya.ru

If the information is entered correctly, the service will provide a cash document in electronic form:

Figure 13. Test result. Source: ofd-ya.ru

Checking a document through a mobile application

Owners of gadgets can use the free software if they have one of the operating systems installed - iOS or Android. To download the application, you must go to the official website of the fiscal authority. At the bottom there is a window for checking receipts.

To download, you should use Google Pay or AppStore, depending on the type of OS. To download directly from the market, enter “Check cash receipt”. An installation error on iOS may be caused by:

• using an old OS version: up to iOS 8.0;
• There is not enough free space for installation, less than 20 MB.

In the case of gadgets on the Android platform, the failure may be due to an outdated version of the OS - up to 4.1 or, as in the previous case, the amount of free space is less than 15 MB.

In the portable version, the authenticity of a check can be verified in the following way:

• run the utility;
• go to “My business card”;
• enter personal data in the form that appears;
• click on “Continue”;
• Enter the code received in the text message in the form field to complete account creation.

Checking the document confirming the trade transaction is available in the main menu. There are several ways to do this:

• scan using the QR code located at the bottom of the receipt, and the application will automatically recognize the encrypted value through the video camera on the gadget and then start the reconciliation process;
• Enter the information in the form provided.

The results are displayed on the screen:

1. If the fact of payment was entered into the fiscal service database, a record will appear indicating the correctness of the check. An electronic version of the document is available and can be compared with the paper version. All viewed copies are saved in “My Receipts”.
2. In the absence of supporting information about a trade transaction, the consumer can immediately notify departmental authorities about this in the application.

How to check a cash receipt for authenticity at the Federal Tax Service online

The Federal Tax Service offers two ways to check an online cash register receipt - on the tax.ru website or through an application for smartphones and tablets. The first method allows you to confirm the presence of an analogue of the issued printout in the tax service database. The second option, along with the fiscalization procedure, opens up the opportunity to save an electronic version of the document on the device and, if necessary, notify the Federal Tax and Duty Service about the violation.

How to check a cash receipt online on the tax website

You can find out the legality of a strict reporting form using the tax service website for free. The procedure is available at any time. Registration on the resource is not required. To check your cash receipt on www.nalog.ru, follow the step-by-step instructions:

• Go to the specified resource and scroll down the main page, where you select the section “New procedure for using cash registers.”
• An online service will open with a form to establish the legitimacy of the fiscal document. Indicate in it the date and time of issue, FPD and FN.
• Click on the check button. The system will automatically scan the archive of electronic documents.
• Checking a cash receipt on www.nalog.ru takes about a minute. If the specified data matches the existing ones, the system displays a notification: “The check is correct, the fact of recording the settlements in the Federal Tax Service of Russia has been confirmed.” If the search is unsuccessful, the message “The electronic receipt is not in the database” is displayed.

How to check a cash register receipt through the Federal Tax Service mobile application

The Federal Tax Service offers a free application for two operating systems - Android and iOS. The download link is provided on the Federal Tax Service website, at the bottom of the page with a document verification window. The application is downloaded from the AppStore and Google Play. To download the program directly from the market, use the search query “Checking a cash receipt.”

For the application to work correctly on iOS, make sure that your device meets the following requirements:

• Operating system version: iOS 8.0 and later;
• free space for installation: at least 20 MB.

Requirements for Android devices:

• operating system version: 4.1 and higher;
• free space for installation: at least 15 MB.

Let's look at how to check the authenticity of a cash register check using the portable Federal Tax Service program:

• Launch the utility and in the welcome window select the “My business card” tab.
• Fill out the provided form with your personal information and click on the “Continue” button.
• Within a minute, an SMS with a code will be sent to your mobile number. Enter it in the registration form field to confirm account creation.

In the main menu of the utility, select the “Check receipt” option. The program will offer two methods to choose from:

• Scan the QR code located at the bottom of the document. The two-dimensional barcode is read by the device using a video camera. The program recognizes the encrypted QR code data and automatically starts document verification.
• Entering basic printout data manually into a special form.

The test results are automatically displayed on the device screen:

• If the payment certificate is entered into the Federal Tax Service database, a notification appears: “The check is correct.” At the bottom of the screen, the “Get Receipt” option becomes available. Click on it if you want to familiarize yourself in detail with the electronic version of the document to compare its contents with the paper version. Copies of receipts requested from the Federal Tax Service are automatically saved in the program - in the “My Receipts” section.
• If the receipt does not pass fiscalization, then when the corresponding notification is issued, the consumer is immediately asked to report the unregistered fact of settlements to the regulatory authorities.