Product report 1C: Retail 8

Filling out a commodity report form is necessary to control the movement of accompanying documentation for goods and materials and, as a rule, is used when accounting using the balance method. This report relates to primary documentation, so its execution must be treated very carefully, carefully monitoring the correctness of the information entered.

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Why do you need a product report?

The report is necessary so that the accounting department can make sure that all goods are supplied with the necessary accounting papers, as well as verify inventory balances. Since it reflects complete information about the movement of inventory items with the attachment of all the documents specified in it in a specific area of the enterprise, the reconciliation takes place in the shortest possible time. The report is also convenient because information about goods is entered into it in the form of specific amounts, which makes it possible to quickly calculate the final financial data on incoming and outgoing goods.

Product report 1C: Retail 8

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In this article we will tell you what a Product Report is, how it is created and how to get a Product Report in 1C: Retail 8.3

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Any movement of inventory items belonging to the organization must be carried out on the basis of the relevant primary documents. And also, the employee responsible for the property of the enterprise is charged with keeping records of these same primary documents. Information about them is entered into a separate report. On December 25, 1998, the State Committee of the Russian Federation on Statistics approved a unified form for such a report - Commodity report TORG-29

Based on this, it follows that the Commodity Report in the TORG-29 form is a unified reporting form used by the person responsible for the values imputed to him to record the documentation of the receipt and expenditure of the enterprise’s property.

Its maintenance is first required in organizations that use the balance method of accounting for inventory items.

The report is generated in two copies, for a specified time interval, which must be specified in the accounting policy of the enterprise or at the disposal of the manager. After closing the established period, the finished statement must be signed by the accountant and the MOL and transferred for storage (one copy at a time) along with the attached primary documents.

Corrections to the report are allowed; if changes are necessary, the data must be crossed out, the correct information must be entered, the date of correction, the mark Corrected and the signatures of the responsible persons.

In the 1C program, to obtain such a report, there is no need to maintain a separate journal, you only need to timely enter primary documents into the program and all the necessary information will be displayed when you start the report generation procedure.

The product report in 1C: Retail 8.3 is located in the Warehouse → Warehouse reports section.

In the report settings, you must specify the period, organization (if the program keeps records of several organizations, the report is generated separately for each), store and warehouse (also, each store and warehouse has its own report).

Using the Generate command, data is filled in based on the primary documents entered into the program. Please note that each time a report is generated in accordance with the value specified in the Report number field, the report number will change to the next one in order. The product report settings in 1C: Retail 2.2 8.3 allow you to enable the display of purchase and sales amounts.

The header of the report displays information about the organization, the serial number of the report, the date of compilation, and the period for which it is compiled. Below is a line to indicate who is responsible for its compilation.

The report table is divided into two sections: the first - receipt documents, the second - expense documents. At the beginning and at the end of each section, summary information about the beginning and ending balances for the selected time interval. The first column displays the name of the primary document, then the date of its registration in the program and the assigned number, the amount for the product and container. The last column is used for the accountant's notes.

Below the table there is a separate line in which you must enter information about the attached primary documents - quantity (in words). And at the bottom of the report there are lines for the signature of those responsible for its preparation and acceptance.

You can go to any report document by double-clicking on the line with this document.

Printing and saving are performed using the corresponding panel command icons.

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Report writing rules

To date, there is no single, unified sample of such a report, so organizations and enterprises can use their own template or write it in free form. However, most companies prefer to continue to use the TORG-29 form, which has convenient and understandable sections and includes all the necessary information. In particular, it contains

company information,
the structural unit for which the report is being prepared,
information about the financially responsible person.

In addition, there are tables in which information is entered

on documents accompanying the movement of goods,
their numbers,
dates of compilation and other parameters.

Moreover, the inflow and outflow of inventory items are distributed across different tables. Documents recorded in the report include invoices, acceptance certificates, receipts, expenditure documents, etc.

How to compose

The commodity report has a unified form - TORG 29 (approved by Resolution of the State Statistics Committee No. 132 of December 25, 1998). If necessary, the organization modifies the current form or uses its own form; this is not prohibited. If you developed the form yourself, fix it in an order or accounting policy.

A correct product report consists of several parts - introductory information, receipt information and consumption information. In the TORG-29 tables, primary accounting data is indicated: details of incoming and outgoing documentation (invoices, acts).

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Income and expenditure of inventory items are posted in two different tables. Information is entered manually or filled out on a computer. In TORG-29, compiled by hand, corrections are allowed. If you make a mistake, cross out the inaccuracy and write the correct option at the top. Please confirm the corrections: you must enter the date and full name. the employee who made the adjustments.

Here's how to create a material report for retail and catering organizations:

The introductory part indicates the name of the enterprise and the structural unit for which TORG-29 is formed. Document details are entered - number, date, reporting period.
The financially responsible employee is separately noted: his full name, position and personnel number.
The first table records information on receipt. The balance at the beginning of the reporting period is entered. Receipt transactions are described - their dates, document numbers, amounts of goods and containers. Space is left for the accountant's notes. The totals for the income are summed up and the results are calculated taking into account the opening balance.
The second table reflects similar expense transactions. Indicate the number and date of consumable documents, the cost of goods and materials and packaging. The total expense and balance at the end of the reporting period are determined.
TORG-29 is signed by the accountant and financially responsible employee. The seal is placed only when it is used in an organization.

Trade reporting is generated in two copies: one for the financial officer, the other for the accountant. One copy of the signed TORG-29 and all incoming and outgoing documents remain in the accounting department.

Rules for preparing a product report

The document can be written either by hand or printed on a computer; it is drawn up in two copies, both of which must be signed by the responsible person.

If errors are made, they can be corrected. To do this, just carefully cross out the incorrect information, and write the corrected version on top, then enter information about the person who made the corrections and put the date. However, if there are too many errors, it is better to simply create a new document.

It is not necessary to put a seal on the report, since from 2021 legal entities have the right not to certify their papers with seals and stamps. Next, one copy of the report is transferred to the specialists of the accounting department (together with the originals of all documents included in it), and the second remains with the compiler.

The report is regular, and its frequency is approved by the head of the enterprise in accordance with his needs.

It largely depends on how active the trade turnover is in the company, and therefore how large the number of accompanying papers is. The numbering of product reports starts from the beginning of the year and ends at the end of the year, without transferring to the next reporting period. The document must be stored according to the standards that are legalized for this type of primary paper.

How to make corrections to a product report

If necessary corrections are made in the event of an error in a document, it is permissible to cross out incorrect information and then indicate the correct information at the top.
It is also necessary to indicate in words: “corrected” or “believe the corrected” and put the date of correction, certified by the signatures of the seller and accountant.
Also, red paste can be a means that can cancel an erroneous entry; you can also protect the place of the error with a rectangular frame. If there are several corrections, the TORG-29 form is drawn up anew.

Example of filling out the TORG-29 form

Fill in the company data

At the beginning of the document write

the full name of the company whose representative is writing the report,
its code is OKPO (All-Russian Classifier of Enterprises and Organizations)
and type of activity according to OKDP (analogue of the All-Russian Classifier of Types of Economic Activities)

– this information is available in the organization’s constituent papers. The structural unit in which the product report compiler works is also indicated here.

The table below includes

Document Number,
date of its preparation,
reporting period (indicating specific start and end dates).

Then the author himself is entered here, he is also the financially responsible person :

his position is written in the required lines,
Full Name
and personnel number.

Filling out the table of information about balances

The first table of the report contains information about balances at the time of drawing up the document - here the amount must match that indicated in the previous report. Data on the receipt of goods from all accounting documents are entered into this table carefully, strictly in compliance with chronology:

Name,
date and paper number,
amount of goods and packaging.

The last column is for accounting notes.

It is impossible to combine goods from the same supplier using the same types of documents in any way - all information must be separated.

At the end of the table, the results are entered: two amounts, one of which is the total for this report, and the second is the total of the report plus the remainder.

Filling out the expense information table

The second table of the document includes information about the consumption of goods. It is filled out identically to the first one. If a product is returned, this must also be noted. At the end, sales are summarized and the balance at the time of drawing up the report is written.

Below the table is written (in words) the number of documents indicated in the report and documents attached to it, and at the end, the commodity report is signed by the financially responsible person, as well as the accountant who checked the document.

Which form to use

Today, organizations have the right to choose the form and procedure for filling out the primary accounting document (clause 4, article 9 of the Federal Law of December 6, 2011 No. 402-FZ).

Order of the Ministry of Finance No. 119n provides a sample product report form. In addition, the State Statistics Committee Resolution No. 132 of December 25, 1998 approved the unified form TORG-29. You can use any of them, or you can independently develop a product report form that meets the specifics of the organization’s activities.

The decision to use one form or another must be approved in a local regulatory act of the company (for example, an order from the manager). It is also advisable to describe the reporting procedure of the financially responsible person.

Filling rules

step-by-step instructions will help you fill out the report.

Product report forms are filled out and submitted within the period specified by the manager, which cannot be more than 10 days. It is possible to prepare a report twice during the reporting period approved by management, for example, when conducting an inventory.
The document must be drawn up in 2 copies by the financially responsible employee who is entrusted with the management and storage of the products sold.
All product reports must be numbered consecutively, starting from the beginning of the year. An exception is the case when a new financially responsible person is appointed. In such circumstances, the numbering begins anew from the moment he takes office.
The most often used is a unified form for a commodity report under No. TORG-29, consisting of two pages separately for incoming and outgoing papers. In chronological order, each document is recorded in a separate line, first from the receipt documents, and on the next page, in the same order, the consumables are recorded.
Before you start entering data from invoices and cash (and) orders, you need to fill out the information in the header of the form. In this part, you must enter the full name of the organization, for example, “Limited Liability Company “Alexandria”. Below you enter data about the structural unit, for example, a warehouse.
After information about the organization and department or site, enter information about the materially responsible person: his individual data, position, personnel number.
Start filling out the table from where you indicate the balance at the beginning of the check. The balance at the beginning of the period must be the same as the balance at the end of the previous product report form. Then enter line by line in chronological order the data from receipt documents and invoices: name, date, number, amount of goods, cost of packaging. Please note that all parameters for each document are entered separately
. Even if invoices are from the same supplier and goods are delivered on the same day, they cannot be summed up. After filling out all receipt documents, the total receipt amounts for the reporting period are displayed at the end.
We move on to the next stage of reporting: fill out page two, in which you need to reflect all the information about the expense. The tabular data in the expenditure form is filled out in the same way as the receipt register of documents on the first sheet. At the end, the total expense amounts are indicated. Note! Don’t forget to also include information about goods returned to suppliers in your expense list.
They finish filling out the form by indicating in the “Appendix” section the number of shipping papers and in the indicated place the financially responsible person puts his signature.
The completed TORG 29 form is submitted to the accounting department, where it is checked immediately on the day of submission. If the report coincides with the accounting data, then after reconciling them, the accountant must put his marks in columns 6 and 7, as well as his signature.

The concept of a product report. Legislative framework for this issue

The use of the standard interindustry form N TORG-29 (“Commodity Report”) is recommended by the State Statistics Committee of the Russian Federation for enterprises whose activities are related to retail trade services.

By this body on December 25, 1998. instructions were given to fill out such forms with detailed justification in Resolution No. 132 “On approval of unified forms for recording trade transactions.”

The standard form is used for reporting by responsible persons in order to control documentation on trade turnover for certain periods of time. The form is designed in such a way that it is necessary to reflect the data of invoices, indicating the date of their preparation and the total amounts. At the end of the report, the general results of financial transactions during the movement of goods are indicated, as well as their balance in monetary equivalent at the end of the month.