FSS subordination code in the 4-FSS report: what is it for?

What is the FSS subordination code?

The subordination code is assigned by the FSS in relation to a legal entity or individual who is an insured. The FSS is addressing this issue on the basis of Federal Law No. 255 of December 29, 2006. This standard states that the code is assigned:

within three working days from the date of receipt of information from the tax office;
along with carrying out the registration procedure for a separate division;
together with the registration of an individual entrepreneur or an individual who has entered into an employment agreement with an employee.

After this, the Social Insurance Fund sends a notice of registration, which displays the registration number and code of subordination (clause 1.1 of article 2.3 of Federal Law No. 255). This parameter characterizes the affiliation of the person who insured this or that object to a certain branch of the Social Insurance Fund.

To decipher this number, it is best to use the clues contained in Order of the Ministry of Labor of the Russian Federation No. 202n dated April 29, 2021.

If we consider this combination from left to right, the first four digits indicate the code of the territorial department, the last digit depends on the legal form of the entity. For individuals - 3 , for divisions - 2 , for individual entrepreneurs who registered voluntarily - 4 , for legal entities - 1 .

The value of the subordination code for each policyholder is displayed in the reporting prepared according to Form 4-FSS. This mark is placed on the title page. Without having information about this data, the accountant will not be able to send a report. If the information is stored only in paper form, there is a possibility of claims from FSS inspectors .

Let's sum it up

The subordination code is assigned by the FSS when registering an organization, individual entrepreneur or separate division as an insurer.
You can find out the code from the notification received from the FSS, or by looking at the organization’s TIN on the FSS website using a special service.
The subordination code is indicated in the report on Form 4-FSS and displays information about the territorial unit of the FSS that registered the policyholder.
The first four characters of the code indicate territorial affiliation, the fifth character indicates the basis of registration (as who the employer is registered with the Social Insurance Fund).

If you find an error, please select a piece of text and press Ctrl+Enter.

Instructions for receiving

Thanks to the subordination code, in 2021 it is possible to obtain data on the exact address of the location of the enterprise and its territorial affiliation. In addition, the classification process is greatly simplified. Enterprises and individual entrepreneurs who have not completed the insurance procedure with the Social Insurance Fund risk receiving a fine for an impressive amount of money .

There is also a risk of confusing the numbers issued to the organization during registration and subordination codes. In practice, these figures are completely different. It is not difficult to distinguish them by the number of digits.

In the registration number their number is 10, while in the FSS combination it is 5. The enterprise ensures that the FSS code is indicated in the situation where a report is sent to government services. This can be done in paper and electronic format.

To send documentation correctly, it is worth considering that each document includes lines in which information is indicated. If there are errors in the code or if it is not indicated, the report will not be accepted. This may trigger reporting failures and the accrual of penalties. So indicating the subordination code is an important aspect, because this combination is of great importance.

Relatively recently, reform took place in the insurance industry. Due to the innovations included in it, many organizations have stopped avoiding payments to employees on sick leave. However, they encountered a lot of difficulties regarding sending the report to the FSS .

Subordination code for entrepreneurs

For an individual entrepreneur, the procedure for obtaining a subordination code is no different from enterprises. The code must end with the number 3, which tells us that this is an individual entrepreneur.

Important! if an entrepreneur moves to another city, then he needs to contact the FF at his new place of residence and receive the code there.

Since an entrepreneur needs to register with the fund only when he hires employees, if everyone is fired, you can also terminate the contract with the fund by writing an application and receiving a notice of deregistration three days later.

How to find out

Finding the subordination code is not difficult in the enterprise registration certificate. If it is lost or there is no access to it, you can use other options, for example, obtain information from the Social Insurance Fund.

If errors are made during the code calculation process, this may result in fines ranging from 5 to 50% . Therefore, when a large number of specialists work at an enterprise, the amounts will be significant.

If you contact the FSS, you need to provide several documents :

taxpayer identification number;
passport;
an order that can confirm the existence of the right to receive information;
other documents (to be established at the discretion of the competent employee).

By TIN of the organization

Using your taxpayer identification number, you can find out information about the required code on the FSS website. To do this, you must follow the following instructions:

register on the official FSS web resource;
log into your personal account using your own login and password;
follow the link;
In the field that is free, indicate the TIN.

If the data is entered correctly, all information will be displayed on the screen, including the FSS subordination code .

By registration number online

Another way is to obtain information through the territorial office of the fund. To do this you will need:

TIN;
identification document (usually a passport);
an order indicating the existence of authority to obtain data.

Exact information about the list of documents can be checked by contacting the territorial office of the FSS. These papers will allow you to obtain reliable and complete information about the registration number, which, in turn, will lead to obtaining data about the code.

Subordination code in the FSS: how to find out

The FSS subordination code is indicated in the notice of registration of the policyholder. How can you find out the subordination code in the FSS if you have lost the notice? This can be done in several ways.

You can contact your territorial branch of the fund with your TIN, passport, order confirming your authority to request information from the fund, and inspectors will provide the data. It is better to find out information about the exact list of documents required to provide a code of subordination at your territorial office of the fund.
You can also find out the subordination code without personal interaction with social security employees. To do this, you only need the TIN of the organization or merchant and the Internet.

By indicating the TIN, you can obtain information about the registration number in the FSS and the code of your department here.

The department code is the first 4 digits of the subordination code. By adding to the division code the number corresponding to the organization (1), individual entrepreneur (3) or separate division (2), you will receive your subordination code.

Find out what the fines are for failure to submit reports to the Social Insurance Fund from this article.

There are questions regarding mandatory reporting, incl. on submitting reports to the Social Insurance Fund? Ask them on our forum. Here, for example, is the thread “Do I need to submit an updated calculation to the Social Insurance Fund?”

Additional data for individual entrepreneurs

Individual entrepreneurs, having gone through the official registration procedure, also receive a subordination code. Along with this, they are assigned a registration number. It will remain unchanged for 2021. This value is mandatory in the reporting process.

The first four digits included in the registration number indicate the Social Insurance Fund in which the company was registered. The next six digits are the serial number of the individual entrepreneur. The code of his subordination always ends with the number 3. If it is some other number, you must make a second application to the Federal Insurance Service.

The formation of an individual entrepreneur's accounting file takes place on the basis of documentation received by the department. At the same time, the FSS stores it in electronic format. If an individual entrepreneur plans to change his place of residence, he will also have to change the code in the new place. To do this, you will need to submit an application to the local FSS office.

Along with this, the changes will also affect the subordination code . If an entrepreneur dismisses all employed employees, he will receive the right to deregistration, since there will be no need to make insurance contributions. To solve this problem, you will also need to submit an application, which is completed in a free form. After this, the deregistration procedure will take no more than 14 days.

Sometimes in the documentation used in the reporting process, there is a special field to indicate the code. It contains 4 cells. There is a space before the fifth. In this situation, regardless of location, all five digits without a space are required.

How to find out KP by TIN

Businessmen often have situations in which they require a subordination code. The easiest way to find out is from the notification sent by the FSS after registering a new policyholder. However, this paper may get lost or torn. Therefore, entrepreneurs and legal entities have the opportunity to restore their CP in other ways.

It is possible to return your lost notice through a personal or written appeal to the territorial fund. After this, a response must be sent to the businessman, which contains the necessary information.

Some businessmen are trying to independently form their own commercial enterprise, depending on their territorial affiliation. But in this case, there is a high risk of incorrectly filling out reports and imposing large fines.

In addition to this, there are several other ways to find out the FSS subordination code:

By TIN using a special service on the official website of the fund.
The insurance rate notice also contains information about the CP. An entrepreneur can receive it from the fund after confirming his type of activity.
When a businessman personally contacts the branch in which he was previously registered.

This service was created so that every businessman can easily determine his KP for reporting. To do this, you need to go to the resource page. Next you need to do the following:

At the top of the site you need to go to the “Help” section.
After this, you need to select the “Reg. Policyholder's TIN number."
In the window that appears, you must enter the TIN number or the TIN/KPP combination and click on the button labeled “Search.”

Subordination code 61041 which branch of the FSS

According to Appendix 1 and 2 of the procedure for deregistration, the subordination code is read from left to right:

The first four digits show which territorial branch of the fund the individual entrepreneur has;
The fifth digit is different for everyone: merchants and individuals put 3, individual divisions – 2, individual entrepreneurs – 4, legal entities put 1, but this is not officially provided anywhere.

Get 267 video lessons on 1C for free: This code is always indicated on the title page of the report. If it is not available on paper, the entrepreneur will have problems. You need to know why such a code was invented in the first place:

Firstly, it shows where the FSS unit is located.
Secondly, it makes working with the database much easier.

We recommend reading: How difficult is it to play on the stock exchange?

The registration number should not be confused with the subordination code.

The first consists of ten digits and is received immediately upon registration.

Subordination consists of five numbers and comes along with the notice. These numbers are indicated when sending reports to the FSS.

What it is?

This procedure usually takes up to 3 business days. During this time, tax officials must transfer information about the entrepreneur to the insurance and pension funds. After this, the FSS sends the new merchant a document containing a code of subordination (CP), defining the regional or regional center to which he belongs.

The KP consists of five digits. To decipher it, you need to know simple rules:

The first 4 digits are the number of the region where the merchant is registered. It can be used to determine the region, region and city.
At the end of the CP there may be a number 1, 2 or 3. 1 – for legal entities, 2 – for companies with branches, 3 – for individual entrepreneurs.

Important! Registration with the social insurance fund is mandatory for all organizations and individual entrepreneurs. Otherwise, the company will be subject to a large fine.

Terms of creation of the CP

Cases when it is necessary to form a CP are prescribed in the Federal Law on Compulsory Social Insurance. He defines three such situations:

Formation of a new individual entrepreneur or legal entity and registering it with the tax service.
Conclusion of an employment contract between an individual entrepreneur and an employee.
Registration of separate divisions of legal entities as insurers.

In the first case, the CP must be created within three working days from the date of transfer of data from the tax office to the FSS. In other cases, it is created on the same day when the contract was concluded or registration was made.

Interesting! When an individual entrepreneur hires employees, he becomes an insurer and acquires obligations to submit reports on insurance premiums and their payment. It is impossible to find out the size of the Social Insurance Fund insurance tariff using the TIN, since it depends on the type of activity and other factors. You can obtain the necessary information from the territorial office of the fund.

Subordination code 61041 which branch of the FSS

The subordination code indicated there cannot be subsequently changed.

Therefore, it is best for an accountant or someone who works with him to remember or write down this set of numbers.

Important Also, this subordination code must be indicated when sending reports to the Social Insurance Fund.

It is required for encrypted documents to pass through the gateway successfully. If the code is missing or an error was made in the process of writing it, then the package will simply not be accepted by the document.

Which will lead to missed deadlines and the imposition of sanctions by the Social Insurance Fund. A person preparing and sending reports to the Social Insurance Fund must be familiar with the following points regarding the set of numbers in question: definition; what characters should it consist of? what is the main purpose.