SZV-STAZH: example and sample filling for 2021

SZV-STAZH - what kind of reporting is this?

Previously, the functions of the new report were performed by the RSV-1 form, which included data on the employee’s period of work at the enterprise.
This register has been abolished since this year. Since the Pension Fund of Russia remained responsible for recording the length of service of employees in order to calculate their pension, the body introduced a new form SZV-STAZH, which must be submitted at the end of the reporting year. It includes information about the period of a person’s labor activity at the enterprise.

If you look closely at it, you will immediately notice the similarity of this report with SZV-M, a form introduced last year to record working pensioners.

At the same time, SZV-STAZH has more detailed information, recording the start and end dates of work during the year, as well as indicating and deciphering the periods when the employee did not work, but his place at the enterprise was retained.

Attention! In addition, the employer is required to hand over SZV-STAZH upon dismissal of an employee. The accountant must fill out this report only for this employee, print it out, certify it and hand it over.

In addition, the report must contain information about the accrual and payment of contributions. Since this information is currently submitted by employers to the tax office, the Pension Fund of Russia remains without this information.

When an employee retires, the SZV-STAZH form must be sent to the Pension Fund of the Russian Federation so that this body receives all the necessary information to assign a payment.

What is SZV-STAZH

This is new reporting documentation to the Pension Fund of the Russian Federation, which contains information on each employee specifically.
The document appeared as a result of the withdrawal of the RSV-1 calculation from circulation and is intended for employers who have employees who work under officially formalized contracts and receive payments that are subject to insurance premiums. Important: this form was used for the first time to submit reports before March 1, 2021.

It is a carrier of data regarding the policyholder and the insured persons, and is submitted along with an inventory in the EDV-1 form with a list of reports submitted to the Pension Fund and information about the policyholder.

Important: the number of employees for whom information will be reflected in the new form must exactly match the data displayed in 2021 in the SZV-M report.

You will learn what the new report form looks like and what it contains in this video:

Who is required to report?

This report is required to be submitted by all business representatives with the following personnel:

LLC, including by division;
Lawyers, notaries, entrepreneurs, if this category does not have employees, they are exempt from reporting to the Pension Fund.

Periodicity

For the first time, the reporting document was applied based on the results of 2021, the deadline for its submission is March 1, 2021.

When was the form used in the past year?

Over the past year, the SZV-STAZH form was used:

For dismissed citizens on an individual basis;
For workers retiring.

At the same time, it was necessary to report to the Pension Fund within 3 days from the date of receipt of the application from the resigning person or from the pensioner. For example, if an employee submitted a free-form application on March 15, then they should report by 19.

In this case, the report was provided with the type of information “appointment of pension”, and at the end of the year this information should be duplicated, but in the “original” form, and the data should be about employees, both dismissed and retired.

In 2021, it is necessary to use the form ahead of schedule in all of the listed cases, and in connection with the reorganization of the enterprise in the form of merger.

Important: in case of reorganization, you must report within 30 days after approval of the act and the day before the opening of the new enterprise.

Who should submit the SZV-STAZH form

The legislation establishes a list of persons who must submit the SZV-STAZH report:

Organizations of all forms of ownership that have employment contracts, fixed-term employment contracts and civil law agreements (GPC) with individuals, including their branches and representative offices.
Entrepreneurs, as well as lawyers, notaries, licensed detectives who carry out private practice, when they use hired workers.

Attention! Thus, this reporting must be compiled and submitted by all employers for employees and persons in whose favor the payment of remuneration is made, on which insurance premiums must be calculated.

How to submit the SZV-STAZH report

The SZV-STAZH form can be submitted to the territorial division of the Pension Fund of Russia in electronic form or “on paper”. However, if the number of employees whose data is included in the SZV-STAZH report is 25 or more people, you are required to submit the form electronically. This follows from paragraph 3 of paragraph 2 of Article 8 of the Federal Law of 04/01/1996 No. 27-FZ. The information format required for submitting the SZV-STAZH report in electronic form was approved by Resolution of the Pension Fund of the Russian Federation Board of January 11, 2017 No. 3p. Download the format for submitting the form “Information on the insurance experience of insured persons (SZV-STAZH)”.

If the number of employees whose data is included in the report does not exceed 24 people, then you can submit reports in paper form.

Deadlines for passing SZV-STAZH in 2021

The SZV-STAZH form refers to annual reporting, which in general an organization must submit once a year, after its completion. At the same time, the deadline is established at the legislative level by what date to submit for the previous year - until March 1 of the following reporting year.

Attention! Thus, reporting for 2021 must be submitted by March 1, 2021. In addition, this form must be given to employees upon dismissal.

In relation to this report, the rule also applies to postponing the deadline to the next working day if it falls on a weekend or holiday. Therefore, since March 1 falls on a weekend, the due date is postponed to March 2, 2021.

In addition, the deadlines for registration of SZV-STAZH have been determined for:

When an employment contract with an employee is terminated - on the employee’s final day of work, along with the rest of the required documents.
When an employee retires, the employer must send the SZV-STAZH to the Pension Fund of Russia within three days from the date of receipt of the request.

Deadlines for the new report

During the year, all employers must submit new SZV-STAZH reports only if one of the employees applies for a pension. Within three calendar days from the day the employee writes an application for the provision of individual information, fill out and send the form to the Pension Fund.

At the end of the year, pass the SZV-STAZH for all employees. Deadline: no later than March 1 of the following year. The report for 2021 must be submitted no later than 03/01/2018 (Clause 2 of Article 11 of Law No. 27-FZ of the Federal Law of 04/01/1997 No. 27-FZ).

Reporting methods

There are several ways to send this reporting:

The report on paper can be submitted directly to the Pension Fund representative. To do this, you need to fill it out in two copies. It is best to prepare it on a computer using specialized programs so that you can generate an electronic file, which in this case also needs to be transferred.
Through an electronic document management system for entities with more than 25 people involved. This method requires the mandatory presence of an electronic digital signature - EDS, as well as the execution of an agreement with a special communications operator. The majority of employers must submit the SZV-STAZH form this way.

Important! Reporting on paper can only be provided if the number of insured persons is no more than 25 people.

Features of filling out the SZV-STAZH form upon dismissal

The current rules of law determine the employer’s obligation to issue the employee the SZV-STAZH form on the day of termination of the agreement. If it is formed by an enterprise based on the results for the year, all employees of the company are included in it.

Report submission form

The SZV-STAZH form combines information about the business entity itself, as well as information about each employee or individual in whose favor the amounts for which insurance premiums need to be calculated were accrued during the year.

Attention! A mandatory appendix to the annual report is an inventory in the EDV-1 format, which is a document also containing basic information about the policyholder, as well as general data on calculated and transferred contributions, as well as the number of insured persons.

Who is the new report for?

SZV-STAZH is a new reporting form for all employers. From 2021, personalized information about employees must be submitted to the Pension Fund using this new form. The following are required to submit information in the form SZV-STAZH to the territorial divisions of the Pension Fund:

organizations and their separate divisions;
individual entrepreneurs, lawyers, notaries, private detectives.

The listed persons must report to the Pension Fund of the Russian Federation as part of the SZV-STAZH form for all their employees who perform work under an employment or civil law contract (Article 1, paragraph 1, Article 8, Article 15 of the Federal Law of 01.04.1996 No. 27 -FZ). It is worth noting that the SZV-STAZH form must be submitted for all individuals who are in an employment relationship with the insured or with whom civil contracts have been concluded. This follows from paragraph 1.5 of the Filling Procedure, approved. By Resolution of the Board of the Pension Fund of January 11, 2017 No. 3p. Also see “Who takes the SZV-STAZH”.

Sample of filling out SZV-STAZH

Let's take a closer look at how SZV-STAGE is issued.

Section No. 1 – Information about the policyholder

In the line with the registration number, you should enter the number assigned by the Pension Fund to the employer at the time of registration with this department.

Next, information about the TIN and KPP of the business entity is reflected. If the employer is an individual entrepreneur, his number must consist of 12 characters, and there is no checkpoint code. If the policyholder is an organization, its TIN includes 10 digits, and two empty cells are crossed out.

Below is the abbreviated name of the company, and for an individual entrepreneur - his full personal data (full name). This information must correspond to the constituent documents of the entity.

In the “Type of information” column you should reflect:

“Initial” – when SZV-STAZH is sent by the subject for the first time;
“Additional” – in the case when the original report is supplemented with a new one.
“Pension assignment” – when SZV-STAZH is issued for an employee retiring.

Section No. 2 - Reporting period

There is only one column in which you need to enter the year number of the report.

Section No. 3 – Information about the period of work of the insured persons

This section has a tabular form, and it is necessary to record line by line information about employees with whom the organization had labor agreements or civil contracts during the reporting period.

In the columns “Last name”, “First name” and “Patronymic” personal information about the employee is indicated.

Next comes the “SNILS” column, where the insurance number assigned to the employee in the Pension Fund is recorded.

The column “Work period” includes two separate columns - the start date and end date of the work period. If the employee worked the entire year, then the first and final days of the year are entered here.

If one of the employees needs to show several working periods (for example, he quit and was hired several times during the year), then they are recorded in separate lines below each other. However, the columns with personal data and SNILS are indicated only once - in the first line, and then they are left empty.

When an employee retires, the end date is the expected date of this event.

If work was carried out under a civil contract, then the period of its validity is entered. If payment for the work has been made in full, then the code “AGREEMENT” is written in column 11; if not, “NEOPLDOG”, “NEOPLAVT” must be entered here.

A code is written in the “Territorial conditions” column if the work was performed in special environmental conditions. All possible codes can be found in Appendix 1.

A code is written in the “Special conditions” column if the employee worked in dangerous or harmful conditions that entitle him to receive an early retirement pension. Possible codes can be seen in Appendix 2.

Important! If work was carried out under special conditions, but there are no correctly executed supporting documents, then you cannot enter any codes here.

A mark is made in the column “Information about the dismissal of the insured person” only if the date of dismissal falls on December 31.

Section No. 4 – Information on accrued (paid) insurance contributions for compulsory pension insurance

This section is filled out only if the report is submitted to persons retiring. It includes two questions and must be answered by checking a box.

Section No. 5 – Information on paid pension contributions in accordance with pension agreements for early non-state pension provision

Information must also be entered into this section only when an employee retires. Here you need to record the periods for which accruals were made, and also answer the question by checking whether contributions were transferred for the specified periods.

How to fill out the SZV-STAGE for 2021?

No later than March 1, 2021, organizations must submit the annual SZV-STAZH form for the first time.

The SZV-STAZH form and the procedure for filling it out were approved by Resolution of the Pension Fund Board of January 11, 2017 No. 3p.

Insurers are required to submit this form for personalized accounting to the Pension Fund of the Russian Federation for all employees with whom employment, civil law contracts, etc. have been concluded (clause 2, article 8 of the Federal Law of 01.04.1996 N 27-FZ, clause 1.5 section I Appendix No. 5 to the Resolution of the Pension Fund Board of January 11, 2017 No. 3p (hereinafter referred to as Appendix No. 5)).

The procedure for filling out the SZV-STAZH form based on the results of the reporting period

In the header of the SZV-STAZH form, you need to fill in information directly about the policyholder.

Page numbering is continuous, filled out as follows: for the first page - “00001”, for the thirty-third - “00033” (clause 1.4 of section I of Appendix No. 5).

The form is certified by the signature of the manager or authorized representative and the seal of the organization (if any), and can also be signed by the executor at the request of the manager (clause 1.8 of section I of Appendix No. 5).

Section 1 “ Information about the policyholder ” - you need to fill out registration information about the insured company, including the short name of the organization in accordance with the constituent documents (clauses 2.1.1 - 2.1.4 section II of Appendix No. 5).

In the “Information Type” position, only one type of form should be marked with an “X”: initial or supplementary (if information is provided on insured persons, the data for which, presented in the form with the “Initial” type, is not taken into account on individual personal accounts due to errors) (clause 2.1.5 section II of Appendix No. 5).

Section 2 “ Reporting period ” - you must indicate the year for which the form is being submitted (clause 2.2 of section II of Appendix No. 5).

Section 3 “ Information about the period of work of the insured persons ”

Columns 1 are required to be completed.

In column 1 the numbering is continuous, according to the number of insured persons. The number is assigned to each insured person once, even if data on the period of his work is indicated on several lines (clause 6.6.3 of Section VI of Appendix No. 5).

In columns 2, , full name. the employee must be filled in in the nominative case, as in SNILS (clause 2.3.1 of section II of Appendix No. 5).

In columns 6 you need to indicate the period of work within the reporting period. Each period (start and end date) is recorded when the employee worked, did not work, for example, was on vacation, on sick leave. If the period was interrupted, for example, an employee quit during the year and was hired again, then each period must be indicated on a separate line (clauses 2.3.2, 2.3.3 section II of Appendix No. 5).

In column 11 for the period of work indicated in columns 6, you must indicate additional information (if available) - the corresponding code according to the Classifier. To reflect several codes in column 11, you need to use the required number of lines (clause 2.3.34 of Section II of Appendix No. 5).

For example, DLOTPUSK - for paid leave, VRNETRUD - for sick leave, CHILDREN - for parental leave for a child up to one and a half years old (clause 2.3 of the Filling Out Procedure).

If the employee is employed under a civil contract , you must indicate one of the codes (clause 2.3.5, section II of Appendix No. 5):

“AGREEMENT” - if payment under the agreement was made during the reporting period;

“NEOPLDOG” or “NEOPLAVT” - if the work under the contract is not paid for.

Information about periods of work in a part-time working week, about work that, due to labor organization, cannot be performed constantly (determined by the Ministry of Labor of Russia in agreement with the Pension Fund of Russia), is calculated and reflected according to the actual time worked in days, months (clauses 2.3.13, 2.3 .15 section II of Appendix No. 5).

Columns 8-, , must be filled out if the employee works in conditions that give the right to early retirement.

Sample of filling out the EDV-1 inventory

Directly together with the fully completed SZV-STAZH form, the organization is also required to draw up and send an inventory to it in the EDV-1 form. There a summary of all the information offered is made.

The compiled inventory can be assigned one of three types:

"Original".
"Corrective".
"Canceler."

To do this, you need to mark the empty box with an “X” next to the selected type.

Section 1 - it contains the details of the organization. Filling out is carried out according to the same principle as Section 1 in the SZV-STAZH form itself.

Section 2 - the “Reporting period” field should always contain “0”, but in the “Year” field the four-digit report year number is written.

Section 3 - the total number of employees for whom information is transmitted in the SZV-STAZH form is entered here;

Section-4 - information must be entered here only when information is submitted with the types SZV-ISKH and SZV-KORR and marked “Special”. The data specified here must contain information for the entire period for which the report is issued.

Section 5 - information is entered in this section if data of the SZV-STAZH or SZV-ISKH types is transferred to employees who, due to work in difficult or harmful conditions, have earned the right to receive pension payments ahead of schedule.

At the end, the form must be signed by the director in the appropriate field and the date on which this was done.

Zero reporting on the SZV-STAZH form?

According to the approved rules for submitting a report, it must be sent to the Pension Fund in the case when an organization or entrepreneur has a valid employment agreement with at least one hired employee. In the case when a self-employed citizen, entrepreneur, lawyer, notary and other persons do not have employees, then they do not need to draw up and submit a document.

This decision is also supported by the fact that the very structure of the report implies the presence in it of at least one line with information about the employee, and if there is none, then such a form will no longer be able to pass error control.

In relation to companies, this cannot be determined unambiguously. The thing is that the company initially has one employee - a director, information about whom is specified in the Charter. It follows that if the company has not signed a single employment contract, even with the director himself, then there is no need to draw up a report and send it, as well as to include the manager there.

Attention! On the other hand, if there is a signed agreement between the director and the company, but there is no activity, a report must be drawn up. In this case, the only person listed there will be the manager.

Problems of this kind also arose when entering the SZV-M form, but in that situation the Pension Fund quickly issued clarifications on how to act in such a situation. As for the new report, there have been no official comments yet.

Fines for failure to submit a report or for failure to issue upon dismissal

The law provides for several types of fines, depending on the circumstances under which the violation was recorded:

The report was sent in full, but after the set date - 500 rubles each. according to information for each employee whose deadline was violated;
The report was sent on time, but it did not include data on individual employees - 500 rubles each. according to information for each employee for whom information was not submitted;
The report was sent in full, and within the time limits established by law, but upon inspection it turned out that for some employees false information was provided - 500 rubles each. according to information for each employee for whom the data was submitted incorrectly.

There are also several other fines associated with this reporting:

If the report was submitted in paper form, while the organization is obliged to submit it only electronically - 1000 rubles;
When an employee was dismissed, he was not given a report with his information on contributions, or when the employee retired, the report was not sent to the Pension Fund within 3 days - 50,000 rubles.

Situation	Solution
The fund did not accept the report due to errors during automatic format and logical control (accordingly, the fund did not have time to record information about the employee on his personal account)	Pass SZV-STAZH with the “supplementary” type
The fund accepted the report, took into account information about the employee on his personal account, but later it turned out that there were errors in the information	Pass SZV-KORR with type “KORR”
The company did not list all employees	Pass SZV-KORR with type “OSOB”
employees (persons who should not have been included in the 2017 report)	Pass SZV-KORR with type “OTMN”