Learning to correctly calculate length of service: methods and examples

The concept of “total length of service” (GTS) cannot be found in the current legislation of the Russian Federation.
This is a kind of rudiment of the old, Soviet pension system, when all working citizens received the right to payments. The TTS represents the entire set of work activities in time terms.

After the 2002 reform, the purpose of which was to bring the country’s pension system to the insurance model, the term “work experience” is practically not used. Pensions began to be calculated using new bases and formulas. The basis for its calculation was the insurance period, which should be understood as the periods during which special contributions were paid for a citizen to his personal account in the Pension Fund.

This responsibility rests with the employer. Since 2015, after another reform, material assets transferred to the Pension Fund have been transferred according to a special formula into special points, the number of which depends, first of all, not on the duration of the work itself, but on the volume of funds transferred directly to the Pension Fund.

Despite the above, it can still be taken into account for calculating pensions, especially for persons who began working before 2002.

What is included in work experience

It may include certain periods during which the citizen performed duties related to his work activity. In addition, this should also include other periods of time when the employee, being employed, was not engaged in the performance of official duties, but they were counted toward his length of service.

The OTS counted all “working” periods in the chronological period. If a citizen’s work experience was interrupted, then no reset occurred, since from the moment of new employment the OTS continued to flow further.

Periods included in the length of service

The following forms of activity should be included on a general basis in the period considered here:

Carrying out labor activities

Any official work, regardless of its nature, is included in the OTS. It should be noted that the location of the relevant activity matters. This should be the territory of the Russian Federation.

However, in some cases, the Pension Fund of Russia may also take into account the time spent working abroad , for example, in representative offices of Russian government agencies abroad or if there is a corresponding international (bilateral) agreement between our country and a foreign state.

Attention! For work to be counted, the employee must be officially employed. Periods of work without supporting documents are not counted.

Time of incapacity

This includes periods when the employee did not perform a labor function due to illness or caring for a sick family member, which should have been confirmed by sick leave from a doctor.

Being in MLS

In the case where a citizen was placed in a pre-trial detention center, but subsequently the criminal prosecution was terminated, then the entire period of stay there is included in the TTS. The same applies to being in prison after a conviction, if the prisoner was later rehabilitated.

Public Works

In this case, we are not talking about volunteering, but about paid work.

Unemployment

Provided that the citizen was registered with the Central Tax Service and had the appropriate official status.

Military service

The OTS includes service in the Armed Forces of the Russian Federation, as well as other structures equivalent to them.

Maternity leave

Maternity leave is included in both the length of service and the insurance period.

Baby care

The OTS includes the time of care until the child reaches the age of three years, the insurance – 1.5 years.

Studying at a university or college

This time was taken into account in the corresponding calculation previously, but at the moment the training cannot be counted.

How to calculate length of service using a work book

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The total length of service is the total duration of all periods of a citizen’s work activity.

Information about all periods of work of an individual is reflected in the work book, which is the main document for calculating length of service.

Work experience is calculated on a calendar basis, taking into account the following mandatory conditions:

• every 30 days are taken as a full month;
• every 12 months equals 1 year.

Algorithm of actions for carrying out the calculation:

1. Write down all periods of work from the work book in order.
2. Calculate each individual period of employment as the difference between the date of dismissal and the date of hiring. Add one day to the final result, since the day of dismissal is considered a working day.
3. Calculate the total length of service by summing up all periods of work activity.

A convenient and quick way to calculate total length of service (TS) is to use the following formula:

For clarity, here is an example of calculating seniority in two ways:

• using the formula;
• by simple arithmetic calculation.

Example of calculating work experience

The employee’s work book reflects three periods of work:

1 way:

1. Let's sum up all the periods when work began. activities:

01.09.1997 + 15.01.2001 + 18.10.2010 = 34.20.6008.

2. We sum up all periods of the end of labor. activities:

30.12.2000 + 30.09.2010 + 28.02.2018 = 88.23.6028.

3. Find the difference: 88.23.6028 – 34.20.6008 = 03.0020

4. Convert: 54 days = 1 month 24 days.

We get the result: 20 years 4 months 24 days.

5. We add 3 days, since we have 3 periods and we need to count the days of dismissal.

The total length of service of the employee is: 20 years 4 months 27 days.

Method 2:

1. Duration of the first labor period. activities:

1. Duration of the second labor period. activities:

1. Duration of the third labor period. activities:

1. Let's sum up the total values ​​of all periods:

The result of the arithmetic calculation was the same: 20 years 4 months 27 days.

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Discussion: 5 comments

1. Olga:
   06/30/2019 at 08:27

   There is an error in the very first OTS formula = the sum of the dates of dismissals minus the sum of the dates of hires. But you have it written the other way around.

   Answer

2. Alla Alexandrovna:

   11/12/2019 at 12:56 pm

   What is included in the work experience and what is not?

   Answer

3. Vladimir Fomich:

   12/11/2019 at 15:27

   It’s the 21st century, and the calculation is given for people wearing oversleeves and using an abacus. The mathematical calculation is incorrect. According to the condition, month = 30 days, year = 12 months. Our year is equal to 365 (366) days, and not 360 days as in the calculation. We get 1 period = 1217 days. ,2 period=3546 days. 3rd period=2691 days Total=7454 days. or years = [7454/30/12] = 20, months = remainder_of_division ([7454/30]/12] = 8, days = remainder_of_division (7454/30) = 14. The difference in calculations is 3 months 17 days. This is called cheating

   Answer

   Robert:

   04/29/2020 at 18:34

   Yeah, from 09/01/1997 to 02/28/2018, exactly 20 years and 6 months passed, of which 16+17 days were non-working days. How can the length of work experience be MORE than the calendar period for this period, mug? In principle, if you work only in February, April, June, September, November (exactly 5 months of experience), then you can get free ((365/12)-30) * 4 + 2 days in February = 3.66 days per year to experience and vice versa.

   Answer

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What is special work experience?

This term should be understood as the total period of labor activity in particularly difficult conditions. This especially includes working in hazardous industries and in unfavorable climatic conditions. In addition, special experience is also calculated for teaching staff, as well as doctors, paramedics and nurses, regardless of specialization.

Attention! The periods of time during which special work experience was carried out must have papers confirming these facts.

There is also such a concept as “continuous work experience”. It should be understood as the period when the citizen worked continuously. For a long time, the amount of temporary disability benefits, as well as some other payments, depended on this parameter. Currently, the fact of continuous work activity is not legally significant.

Periods and types of activities that are included in the length of service

The legislation provides for the following types of activities, which are included in the general period :

• work on the territory of the Russian Federation under a contract;
• outside the country in exceptional cases (embassy, ​​business trips, etc.);
• period of work as an individual entrepreneur;
• registering with the labor exchange and receiving payments;
• completion of compulsory military service;
• the period of detention of innocent persons;
• the period of caring for a disabled person of the first group, a child with a disability, a person aged 80 or more;
• the period when the spouse of a serviceman under a contract was with him and could not work for reasons beyond his control;
• maternity leave to care for a child up to 1.5 years. There is a total time limit of 4.5 years per parent regardless of the number of children.

The number of years worked is equally important. The period of experience is required for:

• to receive a minimum pension of 10 years;
• Sick leave is paid in full upon reaching more than 8 years of work experience;
• some categories of employees are guaranteed payment for length of service;
• For each month worked, the employee is entitled to 2 days of paid leave.

We will answer the most frequently asked questions.

Is tuition included?

No, the time spent completing full-time or part-time training is not included in the length of service.

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Pension lawyer, ready to answer your questions.

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The exception is working students and citizens who independently make contributions to the Pension Fund.

Is military service included?

Yes, it does. The period of military service or contract service is included in a person’s length of service and is regulated by the military pension law.

How to calculate total work experience

The duration of an employee’s compulsory labor insurance is confirmed by such an important document as a work book. If the information specified in it is not entirely complete, then other supporting documents are used, such as:

• contracts;
• orders;
• certificates;
• salary slips.

To calculate, the following generally accepted rule is used: a period of 360 days is considered for one year, and a period of 30 days is considered for 1 month, regardless of calendar calculation.

The calculation procedure is quite simple. Based on documents containing relevant information, it is necessary to find out and write down the start/end dates of working periods. Then the duration of each of them must be determined with an accuracy of one day. After this, the resulting periods are summed up to the nearest year, month and day. This calculation has been used previously.

How is length of service taken into account when calculating pensions?

The basis for assigning old-age benefits is reaching the required age. In 2021, it is 55.5 and 60.5 years for women and men, respectively . In addition, you must have a sufficient number of pension points. The insurance period, the period during which contributions were paid for the employee, also plays a significant role.

The OTS itself does not affect the assignment of a pension. However, given that the vast majority of people who are about to retire, as well as those planning to end their working career in the coming years, began working before 2002, this is of great importance for them. This is due to the fact that until 2002, pension rights were formed exclusively on the basis of the TTS, which will be taken into account when calculating material payments.

In addition, the special working period affects the right to preferential (early) receipt of pension payments for certain categories of persons.

Reference! After 2002, all citizens were registered in the compulsory pension insurance system, and therefore all periods that were discussed in the article above are counted only in the insurance period.

The length of total work experience is not considered by modern Russian legislation as the main factor for calculating old-age benefits (with the exception of periods of work before the pension reform of 2002). The insurance model of pension provision presupposes other grounds for receiving financial support in old age, depending, in addition to the length of work, on the volume of transfers to the Pension Fund.

About the features when counting

Education

We all studied somewhere, but what can be included in the calculation of length of service according to a work book, and what cannot? Studying at school does not count as experience. But studying at a secondary specialized educational institution or at a university is a direct basis for the fact that these figures will be counted towards your length of service. But it is worth remembering that such length of service is considered general labor experience. It cannot be called insurance.

Decree

Maternity leave is a joyful event. Due to the legislation of our country, both women and men can go on maternity leave to care for a child. When a person is on maternity leave, he is paid maternity benefits.

At the same time, he is registered in the organization, but insurance premiums are not paid for him . Therefore, it is also advisable to classify maternity leave as general length of service, and not as insurance.

State service

Work experience in the civil service is considered the basis for including this experience in both labor and insurance. Civil service employees are provided with various benefits when calculating their total length of service, which is also a pleasant addition.

Time in prison

Serving a sentence in a place of deprivation of liberty is not considered either insurance or labor experience.

This is a type of punishment that does not provide any concessions from the state. While a person is serving a criminal sentence, he is not an employee receiving work experience.

However, there are cases when people carry out some kind of work in prison . If an employee systematically performs his labor duties in prison - for example, sewing clothes, cooking, cleaning, then he has the right to count on an appropriate entry in the labor record. Such length of service will be considered as general labor experience.

Army

The period of service in the army can be counted as total continuous work experience, but only if it was more than six months. If a conscript soldier did not manage to cross this threshold and was recalled from service or sent to a disbat, then the length of service is not accrued at all.

Calculation for sick leave

Sick leave is also part of your length of service. In order to calculate the length of sick leave, you need to add up all the time spent on treatment in total for all the years of your work and divide this indicator by two. These days will also be included in your work and insurance periods.

Counting on a computer

Today, many sites have appeared on the Internet that offer you to calculate your experience online by filling out a questionnaire. If you feel that you might make a mistake in your calculations, use the applications in. Such a calculator is available on the pension fund website as well as on other third-party sites.

Manual counting

Counting by hand will take you a lot longer, but will still be accurate if you follow our instructions. If your work experience is long, you can perform complex calculations, for which you will certainly need a calculator.

Manual calculation is useful because you will understand the issues of your experience more and over the years you will become more and more clearly aware of the situation that will develop in relation to your pension.