Department of Desk Inspections of the Federal Tax Inspectorate of the Russian Federation

The structure of the tax service has departments, each of which has its own responsibilities and tasks. The desk audit department analyzes and monitors various tax reports and documents related to the calculation of taxes and other payments.

In addition, employees of this department of the tax service are assigned a number of other responsibilities.

What it is

Before considering the main tasks and structure, it is necessary to give a clear definition that will reflect the essence of the work of the desk audit department .
This department represents a team of tax employees whose main task and function is to monitor compliance with the tax obligations of enterprises based on the reporting they provide. In general, the main function of the department can be described as the verification of tax reports and documentation. The peculiarity of the employees of this department is that all the work on analyzing and studying documents takes place in the department of the tax service itself, without visiting taxpayers.

Types of events held

Each desk check conventionally takes place in several stages, on the basis of which the following types of “camera checks” are distinguished:

• formal;
• normative;
• arithmetic;
• immediate.

During the formal process, the availability of the necessary documentation and the correctness of its completion are determined. In this case, we are talking about tax returns, income statements of individuals, documents that become the basis for the calculation and payment of taxes.

At the next stage, it is checked whether the taxpayer has violated the law. Arithmetic is carried out to check whether the payer’s calculations are correct. And then comes the actual verification, the essence of which is to study the data provided and determine how true they are.

During a desk audit, the tax inspector has the right to require the taxpayer to provide other documents (except for declarations and financial statements). A complete list of these documents is presented in the Tax Code.

What does the desk audit department do in the tax service?

As already noted, the main function of tax inspectors from the audit department is to analyze and study the financial reports of taxpayers. In addition, the list of responsibilities of department employees includes the following tasks :

1. Reception and processing of documentation related to tax calculations and payments.
2. Consideration of controversial issues arising in the process of calculating contributions and other payments.
3. Initiating audits and sending requests to other tax authorities in order to obtain information about the taxpayer.
4. Preparation of the legislative framework for competent registration of violations against unscrupulous citizens.

It is worth noting that the duties of employees include processing documents for all available reports. After identifying deficiencies in the documentation, the inspector is obliged to initiate proceedings against the taxpayer.

How is desk control carried out?

The main task of desk control is the following: full reflection of taxpayers’ obligations in the submitted declarations, additional tax assessment. The successful solution of this problem depends on the principles of development of tax control:

1. Control is carried out along the following vertical line: Department of Desk Control - Interregional Inspectorate - Department of Desk Control of the Federal Tax Service - Department of Desk Control in Municipal Bodies (desk inspections).
2. Control over taxpayers who have a high level of risk (companies that reimburse VAT and have tax benefits). Information about such companies is stored separately, and the risk group is formed according to certain criteria. Exactly what criteria the group is formed by is not specified. This is to ensure that entrepreneurs do not adapt to specific requirements and avoid in-depth verification.

Important! Desk control occurs automatically, using special programs. In this case, taxpayers have the right to use them when filling out their declarations. This allows you to avoid mistakes.

Objects of inspections

Any commercial enterprises and legal entities that receive profit as a result of their activities may be subject to inspections by the office department . It is now quite common practice for only those organizations that are engaged in commercial activities to be inspected.

If necessary, tax inspectors from the office department can begin checking various religious and charitable organizations that do not make a profit.

As a rule, in most cases, only those enterprises and organizations that, in the course of their activities, have already had shortcomings in the matter of taxation are subject to inspection. Also often subject to inspections are those commercial organizations whose tax payments are much lower than payments made by enterprises of the same income level.

With timely and “transparent” payment of contributions and taxes on the part of enterprises, the likelihood of meeting with the office department is sharply reduced , because The main share of all audits carried out by the tax service falls on already “notified” organizations.

The legislative framework

In the process of work, employees of the desk inspection department are guided by acts and decrees strictly prescribed by law. At the moment, the camera room is obliged to use in its work the rules of law prescribed in articles , , , of the Tax Code of the Russian Federation.

Orders of the Federal Tax Service (FAS) also have supreme force for department employees. All main issues related to the desk department are clearly stated in Article 88 of the Tax Code of the Russian Federation.

In addition to the fact that tax officials rely on already published legislative acts, the office department carefully monitors all changes in legislation . Such monitoring of the legislative framework allows inspectors to carry out their activities with maximum efficiency.

Highlights ↑

If desk audits are assigned to a specific enterprise, they should familiarize themselves with the following important points in advance:

• what it is?
• objects of inspections;
• legal grounds.

This way it is possible to avoid complications when carrying out inspections of the type in question. The Federal Tax Service has an extensive list of rights.

Up to blocking transactions on bank accounts of specific enterprises. Such actions are carried out in the event of detection of various serious violations in the maintenance of accounting records and the formation of the tax base.

What it is

The Department of Desk Inspections of Legal Entities and Individual Entrepreneurs checks compliance with current tax legislation.

Detection of errors leads to the formation of a corresponding desk audit report. It indicates all detected errors and inconsistencies in the compiled documentation.

The enterprise will be obliged to eliminate all of them within the period specified in the legislation. If objections arise, an appropriate document must be generated.

It is sent in writing, by registered mail to the territorial offices of the Federal Tax Service. Drawing up such an objection has its own nuances - all of them should be taken into account.

All issues affecting the desk audit are discussed in as much detail as possible in Article No. 88 of the Tax Code of the Russian Federation.

The right to conduct it arises only after submission to the tax service:

• declarations;
• report.

There are special deadlines for submitting these documents. It is important not to violate them. Otherwise, the Federal Tax Service will have the right to order an inspection at any time.

The duration is 3 months. Clause 9.1 of Article No. 88 of the Tax Code of the Russian Federation lists the reasons why this period of time may be increased.

The Federal Tax Service may require additional documents (in addition to the standard set) in special cases:

• a certain amount of value added tax has been claimed for reimbursement;
• the declaration was submitted to the tax office by the participant in the partnership or investment agreement;
• the enterprise has declared rights to any benefits;
• The company's profit-making comes from natural resources.

The department of the Federal Tax Service engaged in desk audits has the right to the following actions:

An act with the results of the inspection is drawn up within 10 days from the completion of this procedure.

No later than 5 days from the date of drawing up the act must be handed over to the taxpayer. All objections must be submitted within 1 month.

The head of the department conducting desk audits must familiarize himself with the objection and the report of the audit performed.

Based on the results of this action, appropriate decisions must be made. It is possible to assign additional tax control measures.

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The Federal Tax Service is obliged to always warn the management of the enterprise about the inspection in advance. This rule is strictly mandatory.

Objects of inspections

The selection of an object for conducting a desk audit is carried out in accordance with a special regulatory document - Order of the Federal Tax Service of the Russian Federation No. MM-3-06/333 dated May 30, 2007.

This NAP lists in as much detail as possible all the criteria on the basis of which specific taxpayers are selected.

The fundamental criteria are the following:

• the tax burden on a specific payer is slightly lower than the average in this segment for other enterprises;
• the financial statements indicate the loss of the last several tax periods in a row;
• There are a large number of deductions in the reporting.

The procedure for calculating the tax burden is carried out in accordance with Appendix No. 3 to Order No. MM-3-06/333.

In a simplified form, the burden is calculated as the ratio of the amount of all taxes paid to the revenue (average annual turnover) of a particular organization.

Tax data submitted to the Federal Tax Service and income readings from Rosstat are taken into account. Differing from average indicators. Deductions also usually cause serious suspicion among the tax authorities.

For example, if the amount deducted for value added tax for the last year exceeds 89% of the tax amount.

The objects of inspection can be:

The enterprise must engage in any commercial activity on the territory of the Russian Federation. Charitable and other non-profit organizations are usually not inspected by the Federal Tax Service.

But in some, individual cases, desk audits are allowed. There must be some serious reasons for this.

Legal grounds

Conducting desk audits is subject to many regulatory and legal documents. One of the most important is the Tax Code of the Russian Federation, its following sections:

Certain provisions of federal legislation also regulate the procedure for conducting desk audits.

To avoid any comments, the head of the enterprise should study all the above-mentioned NAPs. It is important for an accountant to monitor changes in current legislation.

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First of all, Federal Tax Service employees conducting desk audits pay attention to errors related to reforms.

Goals and types

The main task of inspections carried out by employees of the department is to identify violations by taxpayers and individual commercial enterprises .
The cameral department is obliged to regulate compliance with tax laws by citizens, as well as to help prevent violations. If violations are detected, inspectors are required to initiate tax and administrative proceedings. Despite the fact that in most cases the audit is carried out directly at the tax service (in the department), when various shortcomings are identified, employees carry out on-site inspections .

To obtain a unified database with taxpayers, cameral employees are required to collect and systematize information about them. At the moment, there are several types of verification :

1. A formal check involves a simple analysis of an enterprise or legal entity for the presence or absence of a specific document. In addition to the fact that during a formal inspection, employees check the availability of reports, they are required to identify shortcomings in their completion and execution.
2. Regulatory verification is carried out on the basis of current legislation.
3. Arithmetic gap analysis involves checking all numerical indicators in documents.

Timing of desk inspection

A desk tax audit is carried out at the location of the tax office within 3 months from the day the taxpayer submitted the reports, if the inspectors have no comments on the reports.

If violations are detected in the submitted reports, Art. 88 of the Tax Code of the Russian Federation, in addition to the 3 months during which the desk audit is carried out, provides for the following terms:

• 10 working days – to draw up a desk inspection report;
• 5 working days from the date of drawing up the act are given for its delivery to the taxpayer;
• 1 month – the period during which the taxpayer can submit his objections to the audit report;
• another 10 working days are given to the head of the Federal Tax Service to consider the materials of the “office room” and the taxpayer’s objections. On their basis, he makes a decision to hold or refuse to hold the taxpayer accountable for a tax offense. In special cases, if additional tax control measures are required, the period may be extended by another 1 month.

Department functions

In general, the desk tax service carries out a huge amount of work, which can be divided into several main functions :

1. Analysis and verification of documentation.
2. Identification of violations.
3. Preparation of the legislative framework for initiating an on-site inspection.
4. Creation and updating of a single database with additional data.
5. Personnel retraining.

In most cases, inspectors have to carry out the entire scope of work on a continuous basis, because... document flow increases every year.

Current structure

At the moment, the structure of the department includes employees of the following positions :

• head of a department with a wide range of responsibilities;
• specialists in the field of high technology;
• accountants;
• lawyers;
• economists.

Depending on the specific tax authority, the composition and structure may be reduced, which leads to the fact that one employee performs responsibilities in several areas at once.

Job of a state tax inspector

In the process of retraining and additional training, tax inspectors gain access to more responsible and difficult tasks, so his work can be characterized as a constant process of identifying legal and tax violations by commercial and non-commercial enterprises.

The employee’s responsibilities also include collecting information and statistics on taxation for the region as a whole.

Details

Collection of payments

It must be said that, despite the fact that the collection of tax payments is a collective process, each employee still bears personal responsibility for the high-quality performance of official duties. The main thing in the work of a tax inspector is the choice of the category of taxpayers and control methods that provide the highest benefit to the state budget.

The inspector must have a complete picture of how successfully the activities of the most significant taxpayers are proceeding, and control the prospects for making a profit, part of which will replenish the budget. At the same time, the activities of the tax inspector are based not only on checking the reports submitted to the tax authority, but also on the results of communication with officials. In addition, the inspector should not be limited to the area entrusted to him; he cannot ignore any information on which action must be taken.

Proper documentation is important

In case of violation of existing requirements, which may be considered as an infringement of the interests of the state, the results of the employees’ work become meaningless.
For example, if during an on-site inspection there is a failure to comply with a certain rule regarding the preparation of documentation, this may lead to the loss of the entire evidence base. In addition, a tax inspector who exceeds his powers may be held accountable. The inspector must clearly and accurately know the algorithm for drawing up official documentation, the procedure for registration, and transfer to taxpayers. The inspector, despite the fact that the amount of work is quite large, must process the information received within the established time frame, while ensuring its storage. He is personally responsible for the safety and non-disclosure of information contained in documents.

The specialist’s responsibilities include the constant transfer of information of various nature to related departments, as well as to his management. He is responsible for the reliability of the information, since only verified data can be entered into the documents, which does not raise doubts and is confirmed by certain figures and regulatory documents.

Today, the work of a tax inspector is simplified by the use of computer technology. Undoubtedly, this increases labor productivity and the quality of information processing. However, it should be noted that this requires a thorough study of software tools and competent knowledge of them. At the same time, it is very important to remember to protect the information contained in the database from various types of viruses and attacks from hackers.

Candidate applying for a job in the tax office

... must have special qualities. The essence of the profession is not just the ability to work in the system, but also to successfully establish contacts with people. Therefore, a tax inspector must have the following personal qualities:

- analytical thinking,

- perseverance,

- patience,

- attentiveness,

- observation,

-communication skills.

A tax inspector's occupation comes into contact with various people. Some of them are obedient and dutiful taxpayers, while others are trying to deceive the state and hide their income. The inspector's task is to understand the intricacies of human psychology, regardless of what characteristics he is given.

The correct line of communication must be chosen for each taxpayer. This specialist must be diplomatic and non-conflictual and in his work use methods of a negotiating nature rather than “combat”.

A significant advantage of this profession is the decent salary compared to other budget professions. Moreover, in addition to the established wages, various monetary allowances and bonuses are provided.

If we talk about the disadvantages of this profession, there are few of them. The main thing is the fact that few taxpayers treat the tax inspectorate employees kindly.