How to choose an electronic reporting program? Market Review

One-time reporting via the Internet: submission methods

Electronic reporting via the World Wide Web has long become an integral part of an accountant’s activities. The Tax Code of the Russian Federation stipulates the obligation to send tax returns to the Federal Tax Service, including in electronic form, according to established deadlines.

There are several ways to submit electronic reports. Read more about this in the article “Electronic reporting via the Internet - which is better?”

You can send tax reports via the Internet only if you have an electronic signature. It is purchased on a paid basis from certification centers or upon concluding an agreement with an EDF operator.

One-time reporting can be submitted to the tax authorities in two ways: through the Federal Tax Service website and through electronic document management (EDF) operators. In turn, submission through the tax website is more often used for one-time filing of reports and can be done either with the payer’s own electronic signature or by proxy.

Electronic reporting market players

There are 127 electronic document management operators registered in Russia. Their list is posted on the website of the Federal Tax Service of the Russian Federation.

IMPORTANT!

Attention! Before you select an operator, make sure that it is included in the official list of electronic reporting operators.

Leaders in this market are constantly changing. The largest (by number of subscribers) are:

• Tensor (product - Sbis);
• Kaluga Astral (product - Astral Report and many so-called integration projects, where Kaluga Astral appears only as a special communications operator: 1C-Reporting, My Business, Sky and others);
• SKB Kontur (products: Kontur-Extern, Elba and Accounting.Kontur);
• Taxcom (products: Dockliner and 1C-Sprinter).

Submitting reports via the Federal Tax Service website

Sending one-time reports via telecommunications channels (TCS) can be carried out directly through the official Internet resource of the Federal Tax Service of the Russian Federation. For this purpose, a special service was developed. It can be used by any taxpayer who has an electronic signature and is able to meet certain technical requirements.

Read more about this option for submitting reports in the article “Procedure for submitting tax reports via the Internet.”

The disadvantage of this method of sending reports is the installation of software and the taxpayer’s independent study of the instructions. Document files generated in other programs must be reloaded into a special tax service program.

Sending reports through EDF operators

Submission of reports can be carried out with the help of electronic document management operators through TCS channels.

According to Art. 80 of the Tax Code of the Russian Federation, the taxpayer undertakes to provide reports in electronic form in the following cases:

1. If over the past calendar year the number of company employees exceeded 100 people (according to paragraph 3, clause 3).
2. If a reorganization of a company with more than 100 employees was carried out (according to paragraph 4, paragraph 3).
3. If this obligation is applicable to a specific type of tax (according to paragraph 5, paragraph 3).

The list of EDF operators can be found on the official website of the Federal Tax Service.

Sending reports through EDF operators has the following advantages:

• no need to visit tax authorities;
• no need to create and certify paper versions of sent documents;
• the number of errors when preparing declarations is reduced;
• the taxpayer gets access to his individual data in the Federal Tax Service (for example, personal account information);
• the taxpayer gets the opportunity to electronically manage documents with the Federal Tax Service (for example, he can request certificates about the status of the debt to the budget or a reconciliation report of such debt).

Programs and services for generating electronic reporting

Electronic document management becomes even easier when specialized programs come to the rescue.

For example, you can generate electronic declarations and send them to funds through:

• “My Business” is the best service that offers a wide range of services for entrepreneurs from online accounting to filing reports electronically;
• “1C-Reporting” - a service for sending reports directly through the popular 1C, provides two-way exchange of data with regulatory authorities (including receiving letters, notifications and statements);
• “Taxpayer” is a software package that allows you to maintain accounting, generate reports, certify them with an electronic signature and send them to the Federal Tax Service, the Social Insurance Fund and the Pension Fund of the Russian Federation;
• “Elbe Contour” is also a useful service where you can prepare and submit reports electronically;
• "Sky" is an accounting service for keeping records and submitting reports.

Submitting reports without involving EDF operators

Submitting reports on TCS without using the services of EDF operators is carried out in two main ways:

1. Registration of personal digital signature. This method is most convenient for individual entrepreneurs, since it does not require the execution of a notarized, expensive power of attorney. Using this method involves sending reports on behalf of the individual entrepreneur through the Federal Tax Service website. The digital signature is issued within 1–3 days, after which the individual entrepreneur can begin sending reports.
2. Execution of a power of attorney for a representative organization or an individual with an electronic signature. For such a shipment, in addition to signing an agreement for the provision of relevant services, it is necessary to issue a notarized power of attorney. An electronic copy of the power of attorney is attached to the submitted report, and then submitted to the Federal Tax Service in paper form.

How to get an electronic signature

A certification center accredited by the Ministry of Telecom and Mass Media of the Russian Federation can issue an electronic signature. According to the terms of the order of the Federal Tax Service of the Russian Federation dated April 8, 2013 No. ММВ-7-4/142, for correct authorization in the system, a special key certificate is used, which verifies the electronic signature.

According to Art. 80 of the Tax Code of the Russian Federation, reporting on TKS is sent with a qualified electronic signature. According to the law of April 6, 2011 No. 63-FZ, the concept of a simple and qualified, or enhanced, electronic signature was introduced. Tax reporting submitted to the Federal Tax Service is signed only by a qualified digital signature.

Similar to paper documentation certified by a signature and seal, an electronic document acquires legal force and status after an electronic signature is affixed to it.

What do you need to send reports online?

When submitting reports via the Federal Tax Service website, the taxpayer must have:

1. A certified electronic signature key issued by a special certification center and meeting the requirements of Order No. ММВ-7-4/142 of the Federal Tax Service of the Russian Federation dated 04/08/2013.
2. Subscriber ID. You can receive it after registering on the Federal Tax Service website without contacting the EDF operator. You can register on the Federal Tax Service website using this link.
3. Electronic information protection tool. Most often, encryption programs are used, or CIPF - means of cryptographic information protection. This name is given to programs that create private and public digital signature keys. The Crypto Pro program is mainly used.
4. A computer connected to the Internet and an Internet Explorer browser (data encryption and transmission programs designed for filing tax reports work correctly in IE).

Switching from one reporting program to another

When deciding to change a software product, choose the optimal time for the transition. It is better to do this in non-seasonal months, that is, in those in which there are no quarterly, semi-annual or annual reports. The time frame for connecting to sending reports can vary from 1 to 10 days, and this is definitely worth taking into account. The final stage of connecting to sending reports through any special communications operator will be registration on the tax server. This technical aspect cannot be adjusted, that is, the procedure cannot be rushed. As a rule, registration on the tax server is quick, but sometimes failures occur in the government agency. That is why we categorically do not recommend issuing an electronic signature on the last day of the reporting period - the danger of being late in sending the required report will be very real.

If you change programs in the middle of the year, it is better to provide the ability to transfer reports from one program to another.

Legal documents

• Art. 80
• Art. 174

Results

You can send one-time reports via the Internet through the official website of the Federal Tax Service with the issuance of a personal digital signature or by proxy, without resorting to issuing a personal digital signature.
You can also use the services of EDF operators, the contract with which is concluded for a minimum period of one year. To send reports, you must obtain an electronic signature, subscriber ID and certificate from the certification authority. You should definitely pay attention to the security and reliability of the information specified in the electronic documentation. You can find more complete information on the topic in ConsultantPlus. Free trial access to the system for 2 days.

Programs for submitting reports electronically

Many employees of enterprises of various directions are faced with the task of sending reports. Now this operation is performed in electronic format, since almost all databases and documents are stored on local computer storage, and not on sheets of paper. Accordingly, users need to select software through which they can send reports to the necessary organizations. Today we will talk about such solutions, taking into account professional tools.

1C-Reporting

The 1C company has long gained popularity in the market, providing many companies with high-quality programs for bookkeeping, various accounting, data management and other information. Among the list of all solutions there is also 1C-Reporting, a module designed for working with reports. It is worth noting that this software supports interaction with all official organizations, including the Federal Tax Service, the Pension Fund of the Russian Federation, the Social Insurance Fund, Rosstat, Rosalkogolregulirovanie, Rosprirodnadzor and the Federal Customs Service. To do this, the application even has pre-prepared templates and options that pre-check the documentation for errors.

The 1C-Reporting interface is implemented in an extremely convenient form, because all the necessary documents are often sorted automatically, can be easily edited, and a search bar is also available that allows you to quickly find the desired file by keyword. The only problem that the owner of the program may encounter without the help of a system administrator is registration when connecting. Here you will have to create an electronic digital signature and link it to your profile. However, even 1C specialists often help with this if the software purchase takes place in a large city. We suggest you find out more detailed professional information about sending reports through 1C-Reporting on the official website by clicking on the link below.

Contour.Extern

Next we will talk about another well-known solution called Kontur.Extern. The main feature of this software is its adaptability, since the developers offer it to both large enterprises and small businesses, for example, start-up private entrepreneurs. Federal Tax Service, Pension Fund of the Russian Federation, Social Insurance Fund, Rosstat, RAR and RPN - this is a list of all supported government organizations for which you can prepare reports using Kontur.Extern templates, so you can be sure that the software will satisfy all the needs related to speeding up documentation. As with previous software, there is a built-in tool to automatically check for errors in reports, and the design standards themselves are constantly updated, so there should be no problems with this aspect.

Reports through Kontur.Extern are compiled in exactly the same way as in its analogues. Standard forms are filled out in a manner familiar to employees, and the list of all documents in the work or archive can be viewed through catalogs compiled in the form of a hierarchy. Additionally, this software allows you to make payments and receive information on financial and legal issues through a built-in database. There are several Kontur.Extern assemblies that are suitable for different enterprises. We advise you to first study them all so that you can then choose the right one. You can do this on the official website by clicking on the link below.

Kontur.Extern is installed on a computer in almost the same way as standard programs, however, there are certain nuances that need to be taken into account. If you are interested in this application, we strongly recommend that you study the installation information by clicking on the link below. There you will find step-by-step instructions with all the necessary screenshots and descriptions.

Read more: Installing the Kontur.Extern program on your computer

Astral Report

In Astral Report, reporting schemes have the form of a table, as well as division into categories where they are sent. Thanks to this, you can quickly navigate a large list of files and even sort them according to different parameters. Astral Report is suitable even for entry-level document flow, since it allows you to connect additional sending sources or transfer objects between participants in the same network. As for the direct document flow, there are as many as two hundred different standardized templates for this that meet state requirements and make the process of preparing a report much easier. You will not encounter erroneous submissions of incorrectly completed forms, because Astral Report has an option that automatically checks the completed data. Even a novice user can understand the interface, so there is no need to additionally train staff after purchasing the software.

Purchasing a license Astral Report is the most important feature that should be discussed in more detail. Programs of this level are often distributed on a monthly or annual subscription basis, which also applies to the application in question. So, a boss or an ordinary user must go to the site and determine the appropriate tariff plan for himself. After this, an application for purchase is already completed. Unfortunately, you won’t be able to test the functionality of Astral Report by downloading the trial version to your computer, since the developers only offer presentations. Basic issues are also resolved with company representatives, and we invite everyone to read more about this on the official website by clicking on the following link.

VLSI

VLSI is more suitable for accountants, since it is for them that the developers have created many useful options that allow them to monitor finances, but there are also tools for interacting with other government organizations. Document flow in VLSI is implemented only at the initial level, as in other similar programs, since you can only send messages to services and receive responses from them. There are a huge number of suitable schemes that are filled out directly during reporting. They are divided into different categories, which you will see if you pay attention to the left panel of the window shown in the screenshot below. Using a separate module, you can view the current state of finances and taxes by studying detailed statistics. Submitting an already completed report will only be available if you have filled out all forms correctly and the checking algorithms have not detected any errors.

Among the additional options of VLSI, in addition to the statistics mentioned above, there is also a calendar. In it, an accountant or employee responsible for finance can view a list of tasks and reports that need to be submitted within a certain period of time. Notifications from this calendar are displayed in the window itself, and sending messages by email and SMS can also be configured. All new messages are also marked with a special marker, so you will always be aware of the replies received. The format of documents filled out via VLSI is fully consistent with paper format, so they can be safely printed and formatted properly.

We have already talked above about one program, the installation principle of which is described in a separate manual on our website. The same applies to VLSI, since this process often causes difficulties for novice users. However, if you pay attention to the following instructions, you will understand that there is nothing complicated about it and you will be able to complete the task quickly and without any accidental problems.

Read more: Installing VLSI program on a computer

Taxcom Dockliner

Taxcom Dockliner is the last thematic program of our material today. It operates on the 1C platform, so the interface may seem extremely familiar to many users, especially those who already use other modules from this developer in their enterprise. There is a top panel where the tabs are located. They provide an important navigation option because you don't have to open multiple separate windows to check forms or edit them. As for the acts and reports themselves, as well as other functional sections of Taxcom Documenter, the transition to each of them is carried out through the left panel. Reporting cards are compiled in exactly the same way as in other programs, since they are standardized, which is why we will not dwell long on these operations now.

Feedback in Taxokom Dokliner is also implemented and functions correctly with the services of the Federal Tax Service, Rosstat, Pension Fund and Social Insurance Fund. You will be notified of all responses in the main program window or notifications will be sent by email. The Taxokom module integrates perfectly into 1C: Enterprise, so nothing prevents you from combining these two solutions, creating a full-fledged working system where you can not only interact with reports, but also manage other aspects of your business. You can download the application in question from the official website, but you will have to pay for a license. Read more about this at the link below.

Web services

Web services that allow you to submit reports in electronic format do not fit the format of today’s material, since they are not full-fledged representatives of the software. However, we would like to talk at least a little about these options, since now they are becoming more and more popular and are gradually replacing standard applications. This is due to the fact that all actions are performed in the browser and there is no need to download the software itself to your computer. Each user creates a profile for himself and automatically becomes a member of the global document exchange network. However, such online services also operate on a paid basis with subscriptions of various formats. If you are interested in such solutions, we recommend that you familiarize yourself with My Business, Sky and Elba. Of course, there are still a huge number of different sites on the Internet, but these are the most popular and exactly comply with state standards.

Electronic reporting programs are highly desirable software that should be available to company employees responsible for financial matters. Thanks to today's review, you will be able to make your choice and move on to negotiations with developers to organize application demonstrations, discuss tariff plans and the number of licenses.

We are glad that we were able to help you solve the problem. Add the Lumpics.ru website to your bookmarks and we will be useful to you. Thank the author and share the article on social networks.

Describe what didn't work for you. Our specialists will try to answer as quickly as possible.

Did this article help you?

NO