Reflection of income adjustments in VAT returns in 2021 and 2021

When the need for adjustment arises

There are quite a lot of situations in which it is necessary to adjust amounts after delivery in business practice. Here are some of them:

Errors in shipping documents.
Claims from the buyer about an inadequate range of goods, claims about the quality of the goods.
Re-grading and, as a consequence, recalculation of the price and quantity of goods.
Bonuses that reduce the price.
Additional agreement concluded to an existing agreement, etc.

How to fill out an adjustment invoice when the cost of delivery is reduced ?

Situations in which an accountant has to adjust the implementation of a previous period can arise in any area of business, especially when it comes to large companies operating in several areas and types of activities; about large shipment volumes.

If changes occur within 5 days from the date of initial shipment, no special problems arise. For example, for tax accounting purposes, it is enough to issue a new invoice that takes into account the changes (Article 168 of the Tax Code of the Russian Federation, paragraph 3). However, this is not always the case. Let's consider situations of adjusting the implementation of the past period in one direction or another using examples.

How to take into account sales adjustments when prices change ?

Correction in primary documents

To register corrected primary supplier documents, you must select the operation Correction in primary documents in the Operation menu.

On the Products, Services, Agency Services tabs, information about correcting errors in the primary document is indicated.

The data on the tabs can be filled in automatically if the document Sales (act, invoice), Provision of production services, Sales report of the commission agent (principal) is specified Base

If the invoice was issued on the basis of other documents, the tabular part must be filled out manually.

When posting a document, movements on the original primary document are canceled in the tax period in which it was registered, and movements on the corrected invoice are generated. In this case, an entry in the sales book is generated automatically.

Increase

Suppose that in the current period an error was identified in the mutual settlements of the previous period of Alpha LLC, after which Beta LLC transferred an additional amount to the company for the goods. The difference in sales volume was 12,000 rubles, including VAT. 12000 / 1.20 = 10000 rub. 12000 - 10000 = 2000 rub.

How is the VAT tax base adjusted when the sales price changes ?

Alfa LLC postings:

Dt 62 Kt 90-1 12000 rub. — additional accrual of revenue (including VAT).
Dt 51 Kt 62 12000 rub. — receipt of funds from Beta LLC.
Dt 90-3 Kt 68 2000 rub. — the additional amount of VAT to the budget is reflected.
Dt 68 Kt 51 2000 rub. — an additional amount of VAT is transferred to the budget.

On a note! According to the instructions for using the chart of accounts (pr. No. 94n dated October 31, 2000 of the Ministry of Finance) and depending on the features of the working chart of accounts approved by the accounting policy, accounts 91 (instead of 90-1), 76 (instead of 62) can be used in transactions, respectively , 60).

Adjustment of receipts in 1s UPP and KA 1.1 step-by-step instructions

Step 1: Create a Receipt Adjustment based on the Receipt of Goods and Services document that needs to be corrected. We make the necessary changes and carry out. The second part of the article will describe in detail how to make corrections.

Entering in 1C Receipt adjustments based on Receipt of goods and services

Step 2: Enter the invoice using the hyperlink from Receipt Adjustment. The invoice must be recorded so that the correction is correctly reflected in accounting and reporting in subsequent steps.

Step 3: After making any adjustments, you need to start processing Posting documents to VAT registers.

Processing Carrying out documents according to VAT registers

This is usually done at the end of the month. This must be done before generating purchase or sales ledger entries, since Receipt Adjustments do not perform movements in the VAT registers themselves. If you do not start processing, the corrections will not end up in the required sections of the sales or purchases book. Posting documents through VAT registers is launched from the Account Manager interface:

Carrying out documents according to VAT registers in 1C

Step 4: For different transactions, the receipt adjustment can be taken into account in additional sheets of the purchase ledger or sales ledger. Therefore, in the next step we need to make the documents Formation of purchase ledger entries and Formation of sales ledger entries. This is also a mandatory procedure when closing the month. To create these documents, it is convenient to use the processing Formation of VAT documents:

Formation of documents for VAT accounting in 1C UPP and KA 1.1.

To start processing, you must specify the setting for generating VAT documents. In fact, this setting determines whether documents should be generated manually or on a schedule. You can set up an automatic schedule in it. But now we will not do this and start processing manually:

Formation of purchase book and sales book entries in 1C UPP and KA 1.1

Step 5: Let's see how our adjustments were reflected in the books of purchases and sales.

All!

Now let's look at the details of the options:

Decrease

Let us now assume that in March Beta LLC signed a certificate of completion of work with Pixel LLC in the amount of 24,000 rubles, including VAT, for installation and configuration of new software. In April, the installed software experienced malfunctions. The examination identified a fatal software defect. Pixel LLC fully agreed with the claim received from the counterparty and in February returned the money to Beta LLC. This transaction is reflected in the accounts of both companies. 24000 / 1.2 = 20000 rub. 24000-20000 = 4000 rub.

Pixel LLC (service provider)

March:

Dt 62 Kt 90-1 24,000 rub. – revenue accrued (including VAT).
Dt 90-3 Kt 68 4000 rub. – VAT has been charged.
Dt 51 Kt 62 24,000 rub. – payment from Beta LLC according to the work completion certificate.

April (1st quarter data adjustment):

Dt 91-2 Kt 62 20,000 rub. – loss, decrease in sales.
Dt 68 Kt 62 4000 rub. – VAT reduction.
Dt 62 Kt 51 24000 – return of previously transferred funds to Beta LLC.

In this case, it is also possible to post Dt 91-2 Kt 62 RUB 24,000. – the decrease is reflected together with VAT, Dt 68 Kt 91-1 4000 rub. – VAT is allocated on this amount, a tax deduction based on the adjustment invoice. However, the instructions for the chart of accounts do not indicate the connection of 91 accounts with VAT. At the same time, the accounting meaning of accounts 90 and 91 is certainly similar.

Beta LLC

March:

Dt 20, 26 Kt 60 20,000 rub. – the cost of installing the software is included in the price.
Dt 19 Kt 60 4000 rub.
Dt 68 Kt 19 4000 rub. – VAT has been taken into account and accepted for deduction.
Dt 60 Kt 51 RUB 24,000 – payment for the work of Pixel LLC.

April:

Dt 76/2 (since there was a claim) Kt 91/1 20,000 rub. – other income is recorded.
Dt 76/2 Kt 68 4000 rub. – VAT restoration for settlements with Pixel LLC.
Dt 51 Kt 76/2 24,000 rub. – refund from Pixel LLC.

Adjustment of sales upward for the previous period in 1C

The organization entered into a service agreement with the customer Lambriken LLC in the amount of 153,400 rubles.
On October 23, the services were provided and the act was signed.
On February 12, by agreement of the parties, a new cost for the provision of services dated October 23 was established. The accountant issued an adjustment invoice in the amount of RUB 177,000.

Implementation adjustments

Adjust the amount of services using the Sales Adjustment . Create it based on the document Sales (act, invoice) .

Please indicate:

Type of operation - Adjustment by agreement of the parties ;
Reflect the adjustment - In all sections of accounting , because Not only VAT is adjusted, but also the sales amount.

On the Services , adjust the amounts.

When adjusting the amounts of the previous period, the postings directly depend on whether the financial statements are signed. This fact is set on the Calculations . Here, indicate the item of other income and expenses to account for the adjustment in the taxonomy.

The amount of adjustment for the selected item Corrective entries for transactions of previous years will be reflected on page 100 (101) of the income tax return.

Postings

If the Last year's accounting checkbox is closed for adjustment (reporting has been signed) is not checked, then in 1C the following is corrected:

BU - the last day of the year (December 31);
NU - date of primary documents;
Mutual settlements - in the current period, through account 76.K.

Postings are generated:

Dt 76.K Kt 90.01.1 - reflection of the unaccounted amount of revenue;
Dt 90.03 Kt 68.02 - additional VAT charged.
Dt 99.01.1 Kt 90.09 - profit adjusted;
Dt 62.01 Kt 76.K - the buyer’s debt is reflected.

If the Last year's accounting checkbox is closed for adjustment (reporting has been signed) is checked, then in 1C the following is corrected:

Accounting and mutual settlements - the current period, through account 76.K;
NU - date of primary documents.

If the sales amount has increased, then the tax base for 2021 was underestimated, so for such an adjustment, submit an updated income tax return for the period to which the primary documents relate.

Issuance of Adjustment Invoice to the buyer

Write out the CSF using the Write adjustment invoice .

Sales Book report from the Reports – VAT – Sales Book section. PDF

Nuances of tax accounting

An invoice from the seller to reduce the cost of shipment, VAT for deduction is registered in the purchase book. This can be done no earlier than the buyer’s consent to the reduction has been received, and no later than 3 years from the date of registration of the adjustment invoice (Articles 171-13, 172-10 of the Tax Code of the Russian Federation).

If sales increased, the adjustment document is entered into the sales book in the same quarter in which it was drawn up (Article 154-10 of the Tax Code of the Russian Federation).

For income tax, when the sales volume changes, and therefore the tax base, an adjustment declaration is submitted. The information must be reflected in the period of initial recording of the business transaction. This is stated in a number of letters from the Ministry of Finance (for example, No. 03-03-06/1/44103 dated 12/07/17).

As implementation increases, this rule always works. If an adjustment has occurred downwards, it is possible to reflect this in the adjustment period, with one condition: in the period of initial shipment, income tax is calculated for payment. During the period of initial shipment there was a loss (or zero income) - which means an adjustment declaration is submitted (Article 54-1 of the Tax Code of the Russian Federation).

Adjustment of sales downwards for the previous period in 1C

The organization entered into a service agreement with the customer KAMELIA LLC in the amount of 153,400 rubles.
On December 17, the services were provided and the act was signed.
On March 12, by agreement of the parties, a retro discount was provided for the provision of services from December 17. The accountant issued an adjustment invoice in the amount of RUB 118,000.

Implementation adjustments

Adjust the amount of services using the Sales Adjustment . Create it based on the document Sales (act, invoice) .

Please indicate:

Type of operation - Adjustment by agreement of the parties ;
Reflect the adjustment - In all sections of accounting , because Not only VAT is adjusted, but also the sales amount.

On the Services , adjust the amounts.

The amount of adjustment for the selected item Corrective entries for transactions of previous years will be reflected on page 300 (301) of the income tax return.

Postings

If the Last year's accounting checkbox is closed for adjustment (reporting has been signed) is not checked, then in 1C the following is corrected:

BU - the last day of the year (December 31);
NU - current period;
Mutual settlements - in the current period, through account 76.K.

Postings are generated:

Dt 76.K Kt 90.01.1 - reversal of the amount of revenue in accounting;
Dt 90.03 Kt 19.09 - reversal of the amount of accrued VAT.
Dt 99.01.1 Kt 90.09 - profit in accounting adjusted;
Dt 62.01 Kt 76.K - mutual settlements with the buyer are reversed;
Dt 91.02 Kt 62.01 - expenses are reflected in connection with the adjustment in NU.

If the Last year's accounting checkbox is closed for adjustments (reporting has been signed) is checked, then in 1C all adjustments will take place in the current period.

Issuance of Adjustment Invoice to the buyer

Write out the CSF using the Write adjustment invoice .

Acceptance of VAT for deduction when reducing the sales amount

You can accept VAT for deduction under the CSF only using the document Generating purchase ledger entries in the section Operations - Closing the period - Regular VAT operations - Create - Generating purchase ledger entries.

Sales adjustments are reflected on the Reduction in sales cost .

Purchase Book report from the Reports – VAT – Purchase Book section. PDF

Adjustment of implementation of 1C:Accounting 3.0 (seller position)

This type of document is used to register changes to those already issued to the buyer. Such situations may include situations where the seller has identified errors in shipping documents or an agreed change in the terms of sale for goods, services or work already sold.

Implementation adjustments are introduced based on:

1. Sales (deed, invoice)

2. Provision of production services

3. Report of the commission agent (principal) on sales

4. Implementation adjustments.

Based on the entered Sales of goods, Sales Adjustments document .

In the Create based on , select Adjustment of implementation .

The Adjustments form opens, Operation type:

1. Adjustment by agreement of the parties - performed when conditions (price or volume) change as agreed.

2. Correction in primary documents - correction of an identified error in the primary documentation.

In the Products tabular section, change the row after the change , enter new data on quantity or price.

There is a convenient printed form in the printed forms called Cost Change Agreement , this document is used to agree on changes to the terms of the contract with the buyer, that is, this document confirms the consent of both parties to the adjustment.

The printed form contains all the necessary data to agree on a Change in Value Agreement. The header is filled in with the details of the seller and the buyer, the tabular part contains the goods, services or work for which changes are being made, and the footer has places for the signature of the buyer’s and seller’s employees.

All created adjustments are stored in a journal.
Located in the Sales section - Adjustment of sales .

If you need to make an adjustment for an adjustment, then this possibility is also included in the program. To do this, let's go to the Sales journal - Adjustment of sales and, based on the already created document, we will introduce a new one.

Quite simple operations for generating adjustment documents that will allow you to protect your interests and comply with the law. And also show your customers a high culture of working with programs and knowledge of accounting.