A document called “ Certificate of Employment ” may be needed in a variety of cases. Very often, the employee needs it to present it to government organizations, social security authorities, banking and credit institutions, etc. The certificate is confirmatory in nature and may contain information about the employee’s salary, position, length of service and work experience, etc.
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What do you need to obtain a certificate from your place of work?
At some enterprises, in order to obtain the necessary certificate from an employee, no documents are required - it is enough to contact the immediate supervisor or a representative of another structural unit with an oral request. But this is not always the case: in most, especially large companies, the employee is required to provide a written request or application for a certificate, in which he must indicate the purpose of obtaining the document and also what information needs confirmation.
But it should be noted that the law gives the employee the right not to inform the employer about where exactly the certificate is required and for what reason.
The employer requires me to provide a certificate stating that my child is studying full-time.
You have the right to receive a standard tax deduction in the amount of 3000 according to the Tax Code of the Russian Federation
Article 218. Standard tax deductions
1. When determining the size of the tax base in accordance with paragraph 3 of Article 210 of this Code, the taxpayer has the right to receive the following standard tax deductions:
4) the tax deduction for each month of the tax period applies to the parent, the spouse of the parent, the adoptive parent, the guardian, the trustee, the adoptive parent, the spouse of the adoptive parent who supports the child, in the following amounts:
from January 1, 2012:
3,000 rubles - for each child if a child under the age of 18 is a disabled child, or a full-time student, graduate student, resident, intern, student under the age of 24, if he is a disabled person of group I or II.
A tax deduction is made for each child under the age of 18, as well as for each full-time student, graduate student, resident, intern, student, cadet under the age of 24.
The tax deduction is provided in double amount to the only parent (adoptive parent), adoptive parent, guardian, trustee. The provision of the specified tax deduction to the only parent ceases from the month following the month of his marriage.
The tax deduction is provided to parents, the spouse of a parent, adoptive parents, guardians, trustees, adoptive parents, the spouse of an adoptive parent on the basis of their written applications and documents confirming the right to this tax deduction.
At the same time, to individuals whose child (children) is (are) outside the Russian Federation, a tax deduction is provided on the basis of documents certified by the competent authorities of the state in which the child (children) live.
A tax deduction may be provided in double amount to one of the parents (adoptive parents) of their choice based on an application for refusal of one of the parents (adoptive parents) to receive a tax deduction.
The tax deduction is valid until the month in which the taxpayer’s income, calculated on an accrual basis from the beginning of the tax period (in respect of which the tax rate established by paragraph 1 of Article 224 of this Code) by the tax agent providing this standard tax deduction exceeds 280,000 rubles.
Starting from the month in which the specified income exceeded 280,000 rubles, the tax deduction provided for by this subclause is not applied.
Does an employer have the right to refuse to issue a certificate?
By law, an employee has the right to receive any information from his employer regarding his work activities for subsequent presentation at the place of request. It can be issued in the form of a copy, an extract from an internal company document, or a certificate.
The period between the application requesting a certificate and its receipt should not exceed three days.
If the company refuses to issue the required paper for any reason, the employee has the right to go to court.
What is the document and what information does it contain?
The certificate can be issued both in printed form and in the form of an electronic document. Both formats are equally valid and can be provided where required without any conditions or restrictions.
The document contains partly the same information as the work book, namely:
- Information about the employee: employee’s full name, date of birth, SNILS.
- Information about the employer. registration number in the Pension Fund of Russia, name of the organization, TIN, KPP.
- A note indicating the date of submission of the application to continue using the paper book format.
- A note indicating the date of submission of the application for the issuance of this paper.
All of the above information is located in the header of the document.
Most of the help is a table that states the following:
- dates of hiring/dismissal of the employee;
- information about admission/dismissal;
- position, nature of the work performed, structural unit of the organization;
- reasons for dismissal and details of the relevant document (order).
The certificate is certified by the signature of an authorized person and a seal.
It is also useful to read: Documents to confirm work activity
Attention! The electronic document is signed with an enhanced digital signature.
A citizen can order this document an unlimited number of times. There is no charge for providing relevant information.
Who issues the certificate
Typically, the certificate is issued by the head of the department whose jurisdiction includes the requested information. If an employee needs a certificate about his profession or position, then he must contact the personnel department, if about wages - accordingly, to the accounting department, etc. But if the head of a structural unit can directly prepare the certificate, then it must be certified by the director of the company or a person authorized to sign such documents.
Help for an employee from an individual entrepreneur
A certificate of employment is issued to an employee employed by an individual entrepreneur within 3 days based on his written application (Article 62 of the Labor Code of the Russian Federation).
Such certificates are usually required to be presented to social security authorities, embassies when applying for a visa and in other cases. Find out how to draw up a certificate from your place of work to apply for a visa at ConsultantPlus by receiving a trial demo access to the K+ system. It's free.
A certificate of employment is usually issued in any form. It usually reflects:
- fact of confirmation of employment with the individual entrepreneur;
- position and duration of employment;
- monthly salary or the amount of earnings received for 3–6 months.
The standard set of information that must be contained in the certificate can be adjusted by the organization that requested it. Therefore, when preparing such a certificate, it is advisable to find out from the person who requests it what exactly needs to be reflected in it.
For more information about other types of employer certificates and examples of their execution, read the article “Salary certificate - sample and form in 2021.”
Rules for preparing a certificate
There is no single, unified, mandatory sample of a certificate of employment. Enterprises and organizations have the right to write it in free form or use a template developed within the company (however, such templates must be registered in its accounting policies). Regardless of which option the company chooses, the certificate must contain a number of necessary data :
- Name of the organization,
- date of compilation,
- information that needs to be confirmed
- signature of the company director.
It is not necessary to put a stamp on the document, since since 2016 legal entities have been exempted from the obligation to certify their papers with seals and stamps (however, in this case it is advisable to include the organization’s details (address and telephone number) in the document, otherwise the certificate may simply not be issued accept where it is provided).
The certificate must contain only relevant and reliable information; entering into it knowingly false or unreliable information can lead to administrative punishment for organizations and officials in the form of a large fine.
If any documents or copies thereof are attached to the certificate, then information about this should also be recorded in the certificate itself in the form of a separate paragraph about the attached documentation.
Main features of letter formation
If you need to notify your counterparty of confirmation of any fact on your part, we recommend that you carefully read the tips below and look at a sample document.
First of all, let's say that the confirmation letter does not have a unified form, so you can compose it in any form or, if your company uses some kind of its own template for this document, based on its sample.
The letter can be written by hand (but in the modern world this option is not widespread) or printed on a computer. For a letter, an ordinary sheet of paper of any convenient format (preferably A4) and company letterhead are suitable (the second option will give the document greater respectability).
When writing a letter, there are several important points to consider:
- all monetary amounts must be entered in it in numbers and in words;
- write dates in the format “day-month-year”;
- indicate documents with the date of their preparation and number.
If any additional papers (photos, video materials) are attached to the letter, their presence must also be noted in the text of the letter as a separate paragraph.
The letter must be signed by the sender (the person on whose behalf it is written) and the head of the company, and if the organization uses stamps in its activities to endorse papers (i.e. seals or stamps), then the letter can be certified with their help.
There is usually only one copy of the confirmation letter - the original, which is recorded in the journal of outgoing documentation.
Rules for issuing a certificate
The certificate can be written either by hand or in printed form, either on a standard A4 sheet or on the company’s letterhead (the latter option is convenient because it contains details). The certificate can be issued in as many copies as required, and each of them must be properly certified.
Upon receipt of the certificate, the employee must carefully check it and, if any errors are found, request the issuance of a new document - the solution to many important issues, as a rule, depends on the content of the certificate, so inaccuracies, corrections and blots in them are unacceptable.
Sometimes enterprises ask the employee to confirm receipt of the certificate by signing in the internal document log.
Why write a letter
This question is quite reasonable, especially considering the variety of forms of modern communications. In principle, any issue can be resolved over the phone, using Skype or even social networks. Why write a letter?
A written message acquires evidentiary force.
In some cases, it may become an analogue of an agreement of intent or, for example, an act of receipt of goods, etc. (in no case replacing these documents, but supplementing them).
In addition, such letters help to establish business contacts, create a trusting atmosphere in relations between organizations, strengthen loyalty and emphasize a special attitude towards the addressee.
Sample certificate of employment
- First, indicate the full name of the company, just below its actual address and telephone number.
- Next, put the date the document was compiled, then in the middle the word “Certificate” and its number according to the organization’s internal document flow.
- Then comes the actual necessary information: here you must completely enter the last name, first name, and patronymic of the employee for whom the certificate is intended, as well as certify the necessary facts.
- After this, if the employee has named the recipient of receipt, you can indicate to whom the certificate will be presented.
- At the bottom, the document must be signed by either the director of the company or his authorized representative (indicating the position and a transcript of the signature).
Pros and cons of a certificate instead of a “military officer”
Many potential conscripts believe that having received a certificate that replaces a regular military ID, they can forever forget about conscription campaigns and the difficulties awaiting them in the army.
Indeed, a document sometimes allows you to avoid responsibility while continuing to lead your usual lifestyle. But it is difficult to run from the military registration and enlistment office until the end of conscription age, and if you fall into the hands of justice, you will have to suffer the prescribed punishment.
The following are exceptions:
- young men who have a certificate of unfitness for military service, which automatically exempts them from the army;
- receiving deferments included in the list provided by law, up to the age of 27.
Guys who have not completed military service up to the limit of conscription age without good reason risk being included in the list of citizens considered draft dodgers.
Young people need to weigh all the arguments when thinking about obtaining a certificate from the military registration and enlistment office, so as not to regret a hastily made decision.
Perhaps 12 months in the army will guarantee successful employment with a decent salary, gaining experience, and a profession.
Some categories receive the right to an alternative option for serving.
Having pathologies that are incompatible with military service, there is a chance to receive a non-conscription category, continuing to build a career and study.
Read our article about which diseases guarantee receiving a military ID.
We must not forget that a certificate issued instead of a military ID will be a lifelong document, ensuring the mark of a “draft dodger” forever.
Not everyone is ready to sacrifice their future, so you need to think in advance about your tactics at all stages of the recruitment campaign.
