Enhanced qualified electronic signature: how to get it

How and where to obtain an enhanced qualified electronic signature of a citizen is a question that interests many, because now document flow is much cheaper and faster to carry out online. Through the web resource it becomes easier to find the necessary information and various permits from regulatory authorities. And only a specially designed UKEP gives a person the right to sign any documents without leaving home. This is especially convenient when you don’t have to stand in endless queues and waste your own time. This also has a very positive effect on business development.

Is it easy to get UKEP?

This is the name given to information in electronic digital form that can identify and determine the identity of a person without his direct presence when signing. Using this device, you can confirm authorship and record data.

The mechanics of the process are simple - using certain keys, the source is encrypted using a certain algorithm. There are only two elements, they will be generated each time at the moment when the papers are signed. The open part is transferred to the recipient, and the closed part will be with the sending party.

To get it, you need to contact a special accredited center, for example, the MFC or any other. The obtaining procedure is simple and takes little time. The main thing is to check before going to this establishment whether it has passed accreditation. Otherwise, the resulting flash drive will not have legal force.

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Kinds

This is information that is attached to the main part of the documentation. There are three types of electronic signatures, they differ in the level of security and scope of use. We invite you to consider them more carefully.

Simple

Its main difference is that it indicates the person who signed the paper. But she has no way to control the immutability in the future. Create it using:

SMS;
letters to the post office;
one-time temporary passwords;
USSD messages.

These are just the basic ways to create confirmation. We advise you to remember that it is not equivalent to personal painting of the face. Legally, such a document can be called a concluded preliminary agreement, and not an unconditional and indispensable obligation. In court, it is not always equal to a regular signature on paper.

For it to have full legal force, you need to conclude an appropriate agreement with the counterparty. Its terms can equate the electronic signature to a personal assurance. The main advantage is that you do not need to go to special centers to receive it; you can often order it online. What power the ES will have depends on the decision between the partners.

Reinforced unskilled

They have a wider scope of application. Their task is not only to identify the author, but also to record the appeal in an unchanged form after the mark. The data that will be transmitted is encrypted and protected from changes by third parties. It consists of the same two parts as the simpler version - a public and private key. The first is transferred, the second remains with the file creator.

If the person opening the file does not have permission, they will not be able to read it. A verification certificate will be required each time you open it.

According to the law, such a signature also cannot replace hand-painting and printing. But from the legal side, it shows that the document was signed by a certain person and after that moment did not change.

This is convenient when partners are in different cities and it is not possible to send responsible persons on business trips to conclude each agreement. It is also convenient when you need to renew an existing contract, and sometimes even going to another area is far away and inconvenient. Business owners often have too many things to do at once and it is very difficult to travel somewhere just to sign things.

As in the first case, if the parties to the agreements sign the appropriate papers, then the use of the unqualified option will have full legal force. Usually letters and orders, even contracts are signed through Internet services. This type is widely used in virtual trading.

Many developing areas of entrepreneurship are actively using this method. It is important to choose the right responsible persons who will put the electronic signature on the documentation in order to prevent loss or unauthorized use of the electronic signature. Therefore, managers often keep the keys with them and place them themselves where necessary.

Remember that this rule will only apply to those who are in a contractual relationship or plan to enter into one. For the first meeting, we recommend personal presence, but for all others, online correspondence and signing of documents may be sufficient. In addition, you can create an appropriate personal account at the Federal Tax Service and use it to submit reports to the tax office.

But this same method will not help if it is necessary to obtain services from other authorities. The method is not suitable for Rosreestr, State Services or Pension Fund. There you have to register and follow the rules of the site.

Reinforced qualified

This is the strongest way to validate documentation. It uses cryptographic protection, which is approved by the Federal Security Service. Electronic papers signed in this way can be equivalent to regular paper papers with the correct format.

Such a signature gives the right to many different opportunities in government organizations:

send complaints, requests and other statements;
receive the necessary data;
send tax reports;
register a personal account on various government platforms;
draw up an extract from the Unified State Register of Real Estate;
open access to participate in virtual auctions.

It is worth considering that this list is constantly updated. It is also planned that banks will also participate in this system. It is expected that over time, banking clients will be able to open deposits and take out loans without leaving home and without sending additional personal data. Credit institutions are already planning to begin offering some types of actions.

WHAT IS AN ELECTRONIC SIGNATURE

The rules for using an electronic signature (hereinafter referred to as ES) when performing legally significant actions are regulated by Federal Law No. 63-FZ dated 06.04.2011 “On Electronic Signatures” (hereinafter referred to as Federal Law No. 63-FZ).

That is, an electronic signature is a unique code that is connected in a certain way to a document file. This code is obtained by cryptographic transformation and confirms:

immutability of information;
integrity of the document;
authorship of a specific person.

When introducing electronic document management, it is the electronic signature that makes the electronic document equivalent to a paper document signed with one’s own hand, that is, it gives it legal force.

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tobacco, shoes, consumer goods, medicines Read more

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radio frequency identification of inventory items More details

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Obtaining an enhanced qualified electronic signature by an ordinary individual

The production of UKEP is entrusted by the state only to certified centers. Their accreditation is handled by a certain Ministry; the website even has a list of approved organizations that can issue electronic signatures.

Therefore, we advise you to study the place where you are going before submitting documents, so as not to end up with scammers or a company without a license.

In order for the digital signature to be sufficiently secure, it is mounted on a separate flash drive, always together with a verification certificate, sometimes together with other installed applications. All software is provided by the distribution center.

To receive it, you must submit a package of documents to the accredited institution:

passport;
SNILS;
TIN.

An application is also written, which a person can submit immediately or after paying for the service along with a receipt. When applying through the MFC, the procedure remains free for the population. You only have to pay for the creation of the key itself.

By law, the certificate must only be used when using a classified identifier. That is, it does not have to be used to confirm the connection between the author of the file and the flash drives involved.

Why might a citizen need an ES:

submitting an application for admission to a university in another city;
signing a remote work agreement;
participate in virtual auctions in any city in the country remotely;
deregister at a specific address or, conversely, register;
carry out similar transactions with a car;
register an individual entrepreneur or legal entity;
get a patent.

Features of an enhanced qualified signature

A strong electronic signature has virtually nothing in common with a simple (i.e., unqualified) digital signature. And that's why:

It uses cryptographic information protection tools. This software is developed by the Federal Security Service of the Russian Federation.

This, by the way, means that this state-wide electronic verification system is concentrated in a single center and is developed by a single executive body (under the control of the FSB of the Russian Federation).

Services for issuing enhanced signatures are provided exclusively by specialized certification centers that are accredited by the Ministry of Digital Development of the Russian Federation.
A strengthened qualified electronic signature consists of two logical parts: a software client that is responsible for encrypting the document, as well as a certificate for verifying the authenticity of the cryptographic key itself (in other words, a program for verifying that very “qualification”). The last component is precisely responsible for checking the authenticity of the document and the entire procedure for encrypting it.

This certificate is issued on external media (usually on a flash card), however, for its correct functioning it must be installed on the user's terminal.

Now, every time a user views a document signed with an enhanced digital signature, the software client will check its authenticity before displaying the file on the screen. (After all, the operating principle of these clients is based on their total synchronization: it is impossible to “break in” into the chain of sequentially generated codes, which means that any code assigned at a certain time can always be checked).

Despite the fact that an enhanced digital signature is considered to be analogous to a handwritten signature, it is much more reliable than the traditional “stroke of a pen.” And besides, such a signature also encrypts the document, which a stroke is not capable of at all.

A strengthened digital signature confirms any electronic documents at a different, perfect level of reliability, which makes it possible to remotely issue financial documents that have significant legal force. These may be the following procedures:

opening or closing current accounts in banks;
preparation of documents for the government services website;
signing business contracts;
work with judicial authorities (for example, filing claims).

In addition, in order to participate in the procedure for selecting a supplier during public procurement, applicants are required to have exclusively enhanced digital signatures.

Registration procedure

A person collects the necessary documentation to obtain an enhanced qualified electronic digital signature (EDS), then goes to a special place with them. At the center, an employee verifies the identity of the submitter and determines the authenticity of all originals; usually the verification takes no more than half an hour. Then he receives the payment, writes the certificate to a flash drive or sends it by email.

What papers do you need to provide?

UKEP is not difficult to obtain if on the day of application you take with you:

a document that confirms your identity - passport or international passport;
SNILS - without it the electronic signature will not be issued;
Taxpayer Identification Number (TIN) must be provided.

For individual entrepreneurs, an extract from the Unified State Register of Individual Entrepreneurs is additionally attached, for LLCs and other organizations - from the Unified State Register of Legal Entities. Firms are also advised to have a power of attorney in their name so that they can file everything legally.

Certificate issuance

Receipt of UKEP occurs after payment for the service from the company. How much you need to pay depends on:

the future owner - for an individual it will cost much less than for an LLC;
validity period - the shorter, the lower the price;
type of EP - simple is not as expensive as reinforced;
purposes of use - the more types of official papers you plan to receive, the higher the cost;
pricing policy of the establishment - sometimes the center adds its own markup for speed, convenient location, and the ability to hand over everything electronically.

Typically, receiving a certificate takes no more than one day. When everything is paid, an employee of an accredited company copies all the data onto a flash drive and transfers it to the recipient. Since everything is encrypted there, in some cases additional software is required, which is also easy to obtain from the staff.

What electronic signature to make for an individual entrepreneur: types, application

According to Article 5 of the Law, there are two main types of CPU: enhanced and simple. The reinforced version also has two variations: qualified (KEP) and unqualified (NEP).

When creating a simple signature, the information is converted using a public key. Such a signature allows you to determine the owner (author) of a document, payment card, or Internet profile. Examples of this type of CPU:

the code that comes in an SMS message when confirming login to your account or paying for goods via the Internet;
password required for authorization on the Internet site.

A simple electronic digital signature (EDS) is suitable for individual entrepreneurs who conduct internal or external electronic document flow. At the same time, entrepreneurs have the right to exchange forms signed with such an electronic signature with other individual entrepreneurs (FE) or legal entities (LE) only if there is an appropriate agreement between the parties. Also, a simple electronic signature can be used when participating in legal proceedings.

Important: a simple digital signature is unreliable - it can be easily forged and stolen.

The enhanced unqualified signature is irrelevant. NEP can be used to endorse forms, transferred to other individual entrepreneurs or companies, as well as a simple free signature. At the same time, for an unqualified one you will have to pay to the organization that issues it - an unaccredited certification center (hereinafter referred to as CA). A prerequisite for external EDI using enhanced NEP is the presence of a formalized agreement between participants in the turnover on the recognition of electronic documents signed by NEP as equal to paper forms endorsed by the responsible person of the individual entrepreneur or legal entity.

CEP (EDS)
1 review
4 000 ₽
4000
https://online-kassa.ru/kupit/kep-etsp/
OrderMore detailsIn stock
Electronic signature
10 reviews
2 900 ₽
2900
https://online-kassa.ru/kupit/elektronnaya-podpis/
OrderMore detailsIn stock

An enhanced qualified digital signature has the properties of a digital signature, which are supplemented by two features:

A CPU software or hardware device without which the verification and creation of digital elements is impossible. It must comply with the requirements of the Law. The ES tool is certified by the FSB of Russia.
Signature verification key - contained in an electronic document (certificate), which is generated and issued to the user by a CA that has received accreditation from the Ministry of Telecom and Mass Communications.

Qualified CPU is the most legally significant signature that cannot be forged. But if the owner does not provide its reliable protection, then the EPC can be stolen (like any other information) and used to endorse fake digital documents.

Advice: if an entrepreneur conducts electronic document management, submits reports to regulatory and other authorities via the Internet, plans to participate in tenders, use services provided by government agencies through the website gosuslugi.ru, then he should make a qualified electronic signature for an individual entrepreneur. Because CEP is a universal tool that allows you to carry out all of the above actions.

1. Ask our specialist a question at the end of the article. 2. Get detailed advice and a full description of the nuances! 3. Or find a ready-made answer in the comments of our readers.

What to do if lost

There are situations when a laptop with a program is spilled with coffee, a flash drive with an electronic device is lost, and a desktop computer burns out. How to restore and continue to use this device is almost the same as when creating a new one, because it cannot be restored. You have to re-collect paperwork to get a new one.

The relative complexity stems from the fact that each new key created is an encrypted and one-time certificate that cannot be copied or duplicated. This protects against counterfeiting and prevents unauthorized copying.

There is no difference in the documentation that needs to be prepared or in the submission deadlines. You just need to repeat the same procedure that you are already familiar with. But remember that you have to warn all employees who previously worked with the first key and its copies about the changes. This will help avoid unnecessary problems and hassle.

Where to make an enhanced qualified electronic signature

Most often, you need to register in advance on the website through which you plan to send documents.

You can use any of the appropriate methods:

tax office;
MFC - keys will be produced within 10 days from the date of application;
special organizations.

How exactly to transfer documents to the reviewing party depends on their internal policy. In some of them you can hand them over in person or send copies by mail electronically. But for individuals, personal presence is usually required.

Production time and validity

It takes 1-2 business days to produce a certificate and electronic signature key after submitting an application and personal documents. After notification of readiness, the businessman must again go to the certification center with personal documents and receive a certificate and electronic key.

The interests of the entrepreneur can be represented by a trusted person, whose actions are supported by relevant documents.

The validity period of the electronic signature is 1 year from the date of issue of the certificate. After which you will need to get a new one again for the next period.

Accredited certification center: features

He acts as an intermediary between business entities and the Ministry of Communications. Its task is to issue certificates that are needed to verify the correct operation of flash. They also have all the technical and software tools to generate them.

If the institution meets all legal standards, the state confirms its performance and issues a certificate of accreditation. All duties that such organizations must fulfill from now on are enshrined in Article 15, Article 63 of the law.

Before issuing keys, the staff undertakes to fully verify the identity of the applicant and, if available, his company. Then an entry is made in the register of certificates along with all identification documents.

The center’s responsibilities also include the constant publication of numbers that have lost legal force for any reason:

the validity period has expired;
lost;
liquidation or reorganization of the owner's company;
revoked at the request of the holder;
according to court orders.

What documents are required to obtain an electronic signature?

To obtain an electronic digital signature for an individual entrepreneur, the following documents are required to be submitted to the certification center:

civil passport of the Russian Federation (and copies of all pages on which there are records or seals);
an application in the form of a certification center (a sample can be taken directly from the center or on their official website);
a notarized copy of the registration certificate of an individual entrepreneur;
extract from the Unified State Register of Individual Entrepreneurs;
power of attorney (if the applicant is represented by a third party).

After submitting the documents, the applicant receives an invoice to pay for the service. After the transfer of funds, the process of creating a token is initialized, and it is issued within 2–3 business days. The token itself is a USB key required to install a certificate in a Windows operating system.

At the discretion of the certification center (CA), the applicant may be requested to provide other documents for final identification, if necessary. As a rule, the requirements for the package of documents differ slightly in different CAs.

Results

If you are still in doubt about what is best to purchase for your company, we recommend obtaining an enhanced qualified electronic signature for legal entities. To protect them, special enhanced cryptographic protection means are used, which makes their use more secure. Moreover, such a key will be sufficient to sign many requests when ordering applications and documentation from the state.

We recommend that you check for any fines, unpaid fees or other taxes in the applicant's name before starting registration and submitting all requests.

How much does it cost to obtain an electronic signature for an individual entrepreneur?

The price for creating and registering an electronic key for an individual entrepreneur is determined by the administration of the certification center. It depends on the following factors:

type of registered signature (unqualified, qualified);
the presence of an add-on in the form of a license to use the Crypto-Pro application software (only this system is certified by government agencies, so without this program it is impossible to fully use the digital signature);
urgency in producing an electronic key (on average, this takes 2–3 business days, but for an additional fee the process can be significantly accelerated).

Also, as a rule, certification centers impose so-called “information services”, which are also paid separately. That is why in some CAs the cost of an electronic signature for an individual entrepreneur is only 1.5 - 3 thousand rubles, in others - from 5 to 10 thousand rubles. But the applicant has the right to independently choose which certification center he wants to work with; in this regard, there are no restrictions (including regional ones).