The procedure for filling out an announcement for a cash contribution (form)

Drawing up an announcement for a cash contribution is necessary when enterprises or organizations deposit cash into their bank account. The document is mandatory and has a strict form, so credit institutions are very demanding about its completion and always carefully check the correctness of the information entered into it.

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In what cases is cash transferred to the bank?

According to the law, companies can make payments both through non-cash transfers and cash payments (but only when working with the public). In the second case, the company must have a cash register or use strict reporting forms of the established form.

At the same time, there is a limit on the funds that can be stored in the cash register, but the excess should be regularly deposited at the bank.

It is for such situations that the announcement form for cash contributions has been developed. It should be noted that the document is widely distributed and used by enterprises, regardless of the area in which they operate and the level of business to which they belong.

Filling procedure

A typical advertisement form consists of the following parts:

the announcement
itself is handed over to a bank employee and stored in the financial institution;
receipt
- remains with the representative of the organization as confirmation of the cash deposit and is filed with the withdrawal of money from the cash register;
order
- attached to the bank account statement as a justification for crediting funds.

The following fields must be completed in the form:

Document Number;
date of its completion;
data of the cash depositor (name, account number) and the recipient (name, account number, TIN);
details of the depositor's and recipient's banks (name, BIC);
the amount of funds deposited in figures and words with a breakdown by source codes.

You can enter data either on a computer or manually. When filling out the form by hand, to simplify the process, it is allowed to affix a stamp with the organization’s details, containing information about its name, address, current account number and the name of the servicing bank.

The announcement form requires mandatory indication of the sources of funds received.

and deciphering them using codes. The legislation has approved a certain list of such sources, assigning a digital designation to each.

For example, code 02 corresponds to revenue from the sale of goods, 11 to revenue from the sale of services, 12 to tax receipts, 28 to return of wages, and so on.

The columns of the document must be filled out very carefully, avoiding corrections, adjustments and blots. It is important to correctly indicate the amount deposited: it must correspond to the amount of cash actually transferred to the bank. If any deficiencies are detected, the operation will not be performed until they are completely eliminated.

You also need to take into account that the announcement form indicates the actual date of delivery of funds to the financial institution. If it was not possible to transfer the money within the specified period, the document will have to be drawn up again.

Every legal entity, as well as individual entrepreneurs who carry out their commercial activities on the territory of the Russian Federation, are required to open a personal bank account. In the future, all operations related to the movement of client funds will pass through it. Such financial transactions include the transfer of amounts based on various types of receipts, writing off commissions for the provision of services by a commercial organization, and so on.

The client may well carry out settlements with his counterparties both from the funds that are credited to him in a non-cash manner, and by independently replenishing his account. To do this, he needs to create an advertisement for a cash contribution. Such a document has a general established form and a set of mandatory details. Its design must strictly comply with the standards prescribed in legislative documents. This paper is intended to enable a legal entity (or individual entrepreneur) to freely deposit funds into its account opened in

An announcement for a cash contribution is a paper document consisting of three parts. In general, these parts are similar to each other, but still have a number of specific differences. Moreover, each part has its own specific name: receipt, advertisement and order.

The first is handed directly to the client with the signature of the cashier and the person responsible for the operation, so that the legal entity (or individual entrepreneur) has confirmation of the payment of a certain amount.

An announcement for a cash contribution must necessarily have the signature of the owner himself. It is affixed to the second part of the document. The announcement remains in the cash register and is subsequently filed in documents for the operating day.

The order will be attached to the client’s account statement so that this transaction for crediting funds has official confirmation.

An announcement for a cash contribution (the form is usually provided by employees of the credit institution as a sample) can be drawn up either directly by the owner of the current account or by the responsible person of the bank. However, it is worth remembering that the document preparation service most likely will not be free. The amount of the commission can vary greatly depending on the tariffs approved by the manager.

An announcement for a cash contribution is completed either manually by the client or using a computer. The most important thing is to follow all the details of filling. The correctness of all data entered into the document is first checked by a bank specialist, then approved by the head of the department or division, and finally undergoes final control by the cashier. If an error occurs, the client is obliged to completely redo the entire document, since adjustments, amendments and other changes are not allowed.

An announcement for a cash contribution is one of the varieties. Therefore, this document must have information similar to them. For example, a code that encrypts the basis for the receipt of funds to the bank client’s current account.

The system for preparing such a document is officially approved and enshrined in regulatory documents. This is done so that the credit institution has a clear idea of the source of funds that come into its cash desk. Indeed, unlike individuals, organizations and individual entrepreneurs cannot replenish their personal account without a specific reason. In addition, only employees officially working at the enterprise have the right to deposit amounts into the bank’s cash desk. The announcement for a cash contribution contains personal information of the person who is replenishing the account (full name), as well as his personal signature.

All existing companies and organizations open accounts to place their available funds in various banks, in accordance with the existing terms of the agreement. The funds are sent to the bank's cash desk, after which they are credited to the company's account.

This operation is accompanied by the execution of a document called an announcement for cash contribution
.
According to the standards, there is a specific form (No. 0402001) that must be filled out in this case.

This form consists of three important points:

Contribution announcement
Withdrawal slip
Receipt

After filling out this form, the person responsible for transferring the money must sign and attach it to the money sent to the bank.

It is the responsibility of the bank employee to check that this document is filled out correctly. After verification, a bank employee takes the advertisement, which is then stored in the bank.

The person responsible for transferring funds receives a receipt signed by a bank employee.

Withdrawal of funds from the organization's cash register is accompanied by the issuance of an expense cash order. It, as well as the receipt, should come back to the accounting department of the enterprise.

If there is a need to withdraw money from a bank account, this operation is accompanied by the issuance of a check.

A sample of this document can be seen here.

Action steps

At the end of each working day, the cashier or accountant of the organization is required to count the funds in the cash register. If the money turns out to be more than the established limit, then it must be handed over to the servicing bank for crediting to the current account. Just at the moment of transfer, the announcement form for a cash contribution is filled out.

The document is drawn up in the presence of a bank employee, and in some cases a bank specialist can enter the necessary information into the document himself (at the client’s request).

Money can be donated by both the head of the enterprise and a person acting on behalf of the organization (for example, a cashier or accountant), but in this case the representative must have a valid power of attorney certified by a notary.

Validity

The completed form 0402001 is valid for only one day. When bank specialists do not have time to complete the necessary operation, then at the end of the shift the form is destroyed.

The contribution announcement is mandatory and must be completed in strict accordance with the approved form. Credit institutions are especially careful about the correctness of entering the necessary information into it and checking the document as a whole.

If you do not comply with the rules for filling out the lines of a document, an employee of a financial institution has the right to refuse to accept cash.

When accepting cash from a commercial company that is not a credit company, a register of completed transactions provided for by an act of the Bank of Russia should be attached to the announcement for the contribution of monetary assets.

What happens if you don’t take “extra” cash to the bank?

If, in the event of a sudden inspection, the supervisory authorities discover that the cash limit is exceeded in the cash register, this will result in penalties for the violating company. In this case, the fine can reach up to fifty thousand rubles. The exception is those situations when the money stored in the cash register is intended to pay wages, social benefits, scholarships, insurance, and other needs of enterprise employees.

But here, too, a certain order must be followed: the storage period for such “cash” should not exceed three days. Moreover, if the company operates in the Far North or in hard-to-reach areas, the period increases to 5 days (including the day of payment).

How to transfer cash to someone else's card

Sometimes you need to transfer cash to another person’s card. In this case, you can contact the operator for help if you know the full details of the recipient (full name, account number). But these operations are usually carried out without problems only in relation to credit cards. For debit cards, banks ask for a power of attorney, but they usually don’t have one.

There are 4 alternative ways to transfer cash to another person’s card:

Through your card. In this case, cash must be deposited into your account and then transferred using the required details via online banking or a smartphone application.
In third-party payment systems. Yandex.Money, QIWI and some other systems allow you to top up your wallet with cash and send it to any card.
Through communication shops. In many online communication stores, cash top-up of any plastic card is available.
In the terminals. To top up your account with cash in the terminal, you only need your plastic number. You can use the terminal of the issuing bank or third-party systems (QIWI, Elexnet, etc.).

Replenishment of the card through the terminal

Rules for drawing up an advertisement for a cash contribution

The document has a standard unified form that is mandatory for use. In addition to the announcement itself, the form includes an order and a receipt - they are filled out in the same way. The document contains:

information about the company to whose account the cash is transferred,
Bank's name,
current account number,
amount (it must exactly match the one deposited into the account)
and the source of its receipt,
date of enrollment (i.e. the day on which the action actually occurs).

It should be noted that the source of financial resources can be written either in words or noted in the form of a code. For example, 15 – sale of real estate; 11 – enterprise revenue from the provision of other services; 02 – trade revenue from the sale of consumer goods through any sales channels.

If you have any difficulties in this part, you should consult a banking specialist for a complete list of codes (15 main values in total).

How to enter income sources

The announcement for cash contributions reflects the source of funds. They are written in words and also use symbols. The following are some of them for 2021 that indicate the source:

02 Revenue from sales of products regardless of sales channels;
05 Revenue from passenger transportation
08 Arrival of rent and utilities;
09 Receiving payment for attending social events;
11 Revenue from organizations providing other services;
12 Taxes and fees;
15 Income from the sale of real estate;
16 Receipt on deposits (does not apply to the Savings Bank of the Russian Federation);
17 Income from enterprises of the State Committee of the Russian Federation for Communications and Informatization;
18 Revenue from branches of the Savings Bank of the Russian Federation;
19 Receipts to the accounts of persons engaged in entrepreneurial activities without forming a legal entity;
20 Proceeds from the sale of securities (with the exception of the Savings Bank of the Russian Federation);
28 Refund of wages;
30 Receipts as a result of foreign exchange transactions with individuals;
32 Other receipts to the bank.

Rules for placing an advertisement for a cash contribution

The announcement can be filled out either by hand or on a computer (but using only the approved form - the bank will not accept another), in addition, the company details can be entered using a stamp or seal.

You cannot make mistakes in the document form, so when filling it out you need to be as focused and collected as possible. If a blot or inaccuracy does occur, you should not correct them - such an advertisement will in any case be considered damaged, so it is better to immediately fill out a new form.

The form is drawn up in a single copy and after accepting cash, a specialist from a banking organization (cashier) signs and stamps it.

The completed announcement form remains with the bank employee, the receipt with his signature is handed over to the company representative who deposited the cash, and the receipt order is sent to the accounting department of the credit institution and is subsequently attached to the bank statement.

What kind of document is this

Limits on the amount of money in the cash register are established for all legal entities by Directive of the Bank of Russia dated March 11, 2014 N 3210-U. The company sets the limit amount independently. Funds exceeding the balance are credited to bank accounts. Otherwise, the company faces a fine from 40,000 to 50,000 rubles, and the official from 4,000 to 5,000 rubles under Article 15.1 of the Administrative Code.

An employee of the organization deposits money into the bank cash desk to be credited to the account, using an advertisement for cash contributions. It is important that this employee must have a power of attorney to transfer money to a credit institution.

The new form 0402001 was approved by Bank of Russia Directive No. 3352-U dated July 30, 2014, in connection with which the form is given in Appendix 6 to the Bank of Russia Regulation dated April 24. 2008 N 318-P, no longer valid. The document consists of three components:

announcement;
receipt;
order.

Most of the details in these three parts of the form duplicate each other.

Sample of filling out an announcement for a cash contribution

The form of the document is not very complicated and is quite understandable even to an inexperienced person.

At the beginning, the form number is written and the date of completion is indicated, which must correspond to the date of depositing cash into the account.
After this, enter the name of the company that deposits the cash.
Next comes the “Debit” line: the account number of the sender of the funds is entered here, and the name of the company to whose account they are received is entered in the “Recipient” line.
The “Credit” column indicates the recipient’s current account number. It should be noted that it is not necessary to fill in the lines “Debit” and “Credit”, since the specialist of the credit institution himself can enter the necessary information into them when receiving “cash”.
Then fill in the information about the Taxpayer Identification Number (TIN), KPP - the numbers corresponding to the constituent papers of the company are entered here. The line called “Account No.” refers to the recipient’s current account number.
Then information is written about the depositing bank and the receiving bank: their names and BIC (bank identification code).
After this, the amount of funds deposited is entered (in the required cells in words and numbers), and the source of receipt is also indicated: in words or in the form of an appropriate code. The “Symbol” cell indicates the code of the source of money receipt and the corresponding amount of receipt.
The document must be signed by the cashier of the credit institution, as well as by the person who deposits the money (this can be the head of the enterprise or a representative acting on his behalf).

How to fill

We will provide a detailed example of filling out at the bottom of the page, but now we will look at what data needs to be entered. Please note that a certain part of the data is duplicated in different parts of the ad, so we will describe the points in general terms so as not to increase the text.

The ad consists of 3 parts

Section “Date”. It is necessary to enter the date when the actual deposit of cash into the current account occurs. That is, not withdrawals from the cash register, but deposits into the bank.
Section “From” Here the last name, first name and patronymic of the employee who performs the deposit operation are written down.
Section “Recipient”. Data about the organization to whose account the surplus is credited is entered.
Section “TIN” - fill in the tax number of the company.
In the sections “Account”, “Account credit” and “For crediting to the account” the company’s current account to which the credit will be made is entered.
Section “BIC” and “Name of the depositing bank”. The name of the financial institution and its number (the institution to which the money is deposited) are recorded here.
In the “Amount” sections (there are several) the number of funds credited to the current account is entered. The size is indicated by a number; kopecks are indicated with a hyphen.
The source from which the money comes is entered in the “Symbol” section. This figure can be clarified with an accountant or bank employee. Thus, code 02 implies that the surplus came from business activities related to the sale of goods.
In the “Amount in words” section, enter the amount of the deposit in words, followed by “rub”. The empty space is crossed out.
The same data is entered into the “Source of Income” section as in the “Symbol”, but in words, not in code.
In the “Depositor” section, a signature is placed by the employee who carries out the operation.

After this, the form is handed over to the employee of the financial institution, who fills out the remaining paragraphs of the advertisement. Next, the money is transferred and subsequently deposited into the current account.